BOARD MEETING MINUTES

Wednesday March 20, 2024 Board Meeting   Preston Town-County Library

CALL TO ORDER & ROLL CALL

The March 20, 2024 meeting of the Preston Hot Springs Town-County Library Board was called to order at 5:04pm.  Board members Peg Winebrenner, Rube Wrightsman, Nisca Warthen and M’lin Kendrick(Zoom) were present.  Library Director, Starla Rice, acting as secretary, was also in attendance. Jane Putz library volunteer was also present.  

MINUTES OF PREVIOUS MEETING

Minutes from the February 21, 2024 board meeting were read by the Board members.  

Discussion: None. Peg entertained a motion that the minutes from the February 21, 2024, meeting be approved.  Nisca moved that the minutes from the February 21, 2024 board meeting be approved.  Rube seconded that motion.  All trustees present approved.

Minutes from the February 28, 2024 special board meeting were read by the Board members. Discussion: None. Peg entertained a motion that the minutes from the February 28, 2024 meeting be approved. M’lin moved that the minutes from the February 28, 2024 be approved. Nisca seconded that motion. All trustees present approved.

BUDGET & CLAIMS

The board was presented with the budget reports for February 2024 and the claims.  Peg entertained a motion to approve the February 2024 budget reports and the claims. Rube moved that the claims and the budget reports for February 2024 be approved.  M’lin seconded that motion.  All trustees present approved.

The following claims were submitted:

Visa                              $415.99    Office supplies, Books, Non-Gov Grant Materials, Tam Fed

DIRECTOR’S REPORT

Starla presented the March 2024 Director’s Report.  

Discussion: The report on facilities changed due to progress on the carpet cleaning. The machine that was used is called a Bissell Big Green Commercial BG10 Deep cleaning 2 motor extractor machine, loaned to the library by a patraon. The director will look into purchasing one for the library.

Incident Reports: Rube Wrightsman’s police report and the director’s final report of the February 24, 2024 incident has been added into the minutes.  

Old Business:  

1.  Rube’s report on talking to County Treasurer Lisa Wadsworth and County Commissioner Dan Rowan:  Rube shared with the board of trustees the materials that were mailed to him by the County Treasurer. The treasurer and commissioner both assured him that they don’t do anything with the mill numbers. The director shared that she had emailed the county treasurer the mill sheets received from the town for FY 2022-2023 showing 22.92 mills and 3.25 additional voted mills and for FY 2023-2024 showing 20.70 mills and 3.25 additional voted mills. The treasurer has said she will have to research this after she is done with the elections work.

New Business:

1.  Library Disruption Issues: Rube revised the incident report. Peg entertained a motion to adopt Rube’s revised incident report and to add it to the forms at the end of our Policy manual. Nisca moved that we adopt Rube’s revised incident report with corrections to the font, typos and lines. Rube seconded that motion. All trustees present approved. The library board will revisit the Policy manual in July or August.

2.  General Administrative Business: Town Council Meeting attendance. Peg will attend.

The April meeting of the Library Board of Trustees was scheduled for April 17, 2024 at 5:00pm.

PUBLIC COMMENT:    

ADJOURN

Meeting adjourned at 6:56 pm as per motion by Nisca seconded by M’lin.  All trustees present approved.