FAQ for Clubs
How often do I need to register?
Clubs usually need to re-register every semester or academic year to maintain recognition. It is better to do it at the beginning of the academic year because your club will be approved for the fall and the spring semester.
How do I register/start a new club?
The process typically involves submitting the Club Recognition Packet. You can only submit the application when all the requirements are met. (full-time faculty advisor, complete executive board, signed specimen sheet, etc.)
Do we need to re-register each year if we registered last year?
Yes, all clubs have to re-register annually.
What if we don't re-register the club?
If you don't re-register during the designated period, you will not be a recognized club on campus.
Funding:
Is there any funding available for my club?
Only for chartered clubs, when at least ten of their members buy the Associate Students Government (ASG) membership sticker. Then the chartered club has the privilege to pitch for money in front of the ASG. Asking for money to the ASG is not a guarantee that your club will receive the amount requested. Approval depends on questions about how your project will impact or benefit the student body. You will also have to demonstrate that you have tried to raise money through revenue opportunities. Selling donuts and getting a percentage of the sales for your club/org is a way to do it. To pitch for funding, you will have to submit an Agenda Item Request form to be included in the ASG agenda.
The process of requesting funding involves sending a representative of your club to the Inter Council Club (ICC) meetings at least 3 consecutive times. If you miss one meeting, you go back to square one.
What types of expenses can be covered by funding?
Funding can often cover a variety of expenses, including travel, materials, and event-related costs.
Events and Activities:
Where are the designated tabling spots?
You can recruit members for your club at the free speech areas on campus. Please check at the front desk in the Student Affairs Office for specific locations.
How do I advertise my events?
Clubs can advertise events through various channels, including flyers and social media.
How do I recruit new members?
Participating in Club Rushes events, hosting meetings, and co-sponsoring events with other organizations or programs are effective ways to recruit new members.
What are the guidelines for tabling/selling food?
Clubs need to follow specific guidelines for tabling and food sales, which may include completing event forms and adhering to safety regulations.
Other Common Questions:
Are there any requirements for joining a club? Each club has its own requirements, which may include an application process, an interview, and/or specific membership requirements. No one can be denied access to a club.
How do I get an organizational email account? Universities often provide a process for clubs to obtain an organizational email account.
Can we open a bank account? Clubs can typically open a custodial account at the Students' Accounting office. You can open it for as little as 50 cents.