Post This Document During Bay Cup Events

This guide is a summary of host club guidelines for all participants in Bay Cup events. These are standards that host clubs are expected to follow. The Bay Cup promotes tournament guidelines and standards to provide fencers with a positive and rewarding tournament experience. For a complete version of The Bay Cup Standards, please visit us at the


Tournaments should be run according to Bay Cup and USA Fencing guidelines and clubs should do their best to provide a positive tournament experience for the fencers. The events should be run efficiently, with adequate staffing and resources, with courtesy and respect for fencers, and with minimal delays. However, we all understand that circumstances can occasionally cause delays or disruptions.

The goal of The Bay Cup is to provide the best tournament experience possible. These tournaments are training opportunities not only for fencers, but also for host clubs and referees.

All members of our fencing community - clubs, coaches, referees, fencers, and parents - can work together to provide a positive experience at Bay Cup events.


If you feel that a host club is not following Bay Cup or USA Fencing guidelines, you are encouraged to speak with a tournament organizer to review and resolve your concerns.

If you feel that a host club’s management or operation of a tournament did not follow Bay Cup guidelines, you are encouraged to contact us at or by email at

Feedback concerning USA Fencing rules and infractions should be directed to the appropriate USA Fencing Division. SafeSport matters should be reported to the National Office of USA Fencing. You are also encouraged to provide general feedback and comments about your experiences. We love to hear new ideas!



Host clubs should download and check preregistration information before the events begin. All of the fencers’ information should be checked before the tournament so that events can start as soon as possible.


The goal is to start each event within 20 minutes after the close of check-in. A club may delay the start time for special circumstances (e.g., traffic delays). It is preferable for events to start at 10am, but large events may start at 9am. Clubs should plan event times so that all events are estimated to be completed by 7pm.


Ideally, strips used for competitions will have space at the end (1.5m minimum) and space in between. Strips shorter than 14m or with limited runoff, will use the appropriate division rule for short strips. For foil and sabre competitions, scoring machines must be placed at the middle of the strips.


Host clubs are responsible for hiring referees. At least one outside referee (someone with no host club affiliation) must be available for the length of the tournament. Coaches should not referee their own students and should avoid any other potential refereeing conflicts. The host club’s organizer should post the name of the head referee at the beginning of each event. Please contact us for a list of interested referees.


Preliminary pools should use standard USA Fencing seeding procedures. The following order should be used: (see the USA Fencing Athlete Handbook for details):

  1. National points in that weapon-sex-age category (Seeding by national points is optional at local and regional events. The Bay Cup recommends not using national points for seeding.)
  2. Letter classification (A, B, C, etc.)
  3. Year of classification (A2018, A2017, B2018, etc.)
  4. Random (with the fewest conflicts between teammates, use Fencing Time options to minimize these conflicts)


The table below should be used as the guide for pool configurations. Pools of 6 or 7 are preferable to pools of 5, double stripping pools of 7 or 8 is also preferable to a pool of 5.

Double-flighting is to be avoided. A double flight of pools should only be considered if you have more than 8x the number of competition strips (more than 48 fencers for 6 strips, more than 40 for 5, 32 for 4, etc). For flighted pools, it's a good idea to double-strip larger pools first, then continue double-stripping as many later pools as possible.

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For tournaments of 11 fencers and smaller, host clubs should offer the option of running two rounds of pools, with combined results seeding to DEs. This decision should be made by majority vote of the participating fencers.

Saber events may use pools of 10 or configurations that favor larger pools.


Even if there are only two or three fencers preregistered for an event, the clubs should run the event to determine finisher places. If only one fencer shows up, the host club should take the fencer’s fees and award the fencer. That fencer earned points for the season!


All classifications must be officially recognized by USA Fencing. Classifications in the USA Fencing database will be used for tournament seeding.


The host club should post the following, with adequate time for fencers to check the postings and respond to the bout committee, before beginning the next stage of the tournament. Each posting should be announced.

  1. Head referee for each event
  2. Initial seeding list
  3. Pool assignments
  4. Results from the pools plus seeding for the DEs
  5. DE tableau (DEs should start within 15 minutes of completion of the last pool)
  6. Final results


Host clubs are responsible for uploading event results directly to askFRED.