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1.        AGREEMENT:

The [FIRE COMPANY], hereinafter referred to as the “LESSOR”,

hereby agrees to rent its Hall area to _____________________________________________ of

                                        INDIVIDUAL OR COMPANY

_____________________________________________________________________________,

ADDRESS

being represented in this agreement by __________________________________, signing and

                                                               INDIVIDUAL

herinafter referred to as the “LESSEE”, in consideration of the following conditions and terms

set forth in this complete document.  This aforementioned rental shall take place on the date(s) of

______________________________________ with the actual us of the Hall occurring between

RENTAL DATE

__________ am/pm and __________ am/pm with any required setup occurring the evening

TIME                                                          TIME

before the rental date between the hours of __________ am/pm and __________ am/pm.  The

                                                                      TIME                                                        TIME

LESSEE will have the use of the hall for five (5) hours will cost $_________________ with one

                                                                                                          AMOUNT

(1) hour of optional overtime available if they so choose.  Overtime for anything over five (5)

hours will cost $_____________ for the additional hour or part of and shall not be pro-rated.  

                           AMOUNT

The LESSOR agrees to include the hall area, restrooms, sufficient glasses and pitchers to serve

the LESSEE’s guests attending the party and other services indicated as necessary on the

accompanying documents to be made a material part of this Agreement and included as an

amendment to this Agreement.

2.        CHARGES:

The LESSEE agrees to pay, at the time of signing this Agreement the sum of One Hundred Dollars ($100.00) as a good faith deposit for the intended rental of the LESSOR’S hall area.  

3.        ACKNOWLEDGMENT BY LESSEE:

The LESSEE hereby acknowledges that during the term of the rental period covered by this Agreement, the LESSEE will be deemed to be in exclusive control of the premises and of all guests of the LESSEE.  

4.        DAMAGES:

The LESSEE shall not attach any decorations to the LESSOR’S ceiling lights and/or fans.  The LESSEE agrees to pay for any and all damages to the property of the LESSOR which might occur during the rental period and that are caused by the negligence of the LESSEE, his/her guests or otherwise.  Said damages for glass breakage shall be $4.00 per glass.  Any other property damage shall be at the actual cost of any required repairs to or the replacement necessary to return the LESSOR’S property to the initial pre-rental condition.  Any costs of the property damage shall be payable to the LESSOR within thirty (3) days of the rental period or the LESSEE shall be subjected to any and all additional fees, costs and expenses of the LESSOR to legally pursue collection of said damages.

5.        CANCELLATION:

This agreement shall become null and void if the said premises are not available on the above date(s) due to circumstances beyond the control of the LESSOR.  Such circumstances shall include, but not limited to:  unforeseen damages to the hall by other rental parties, vandalism, fire, or other acts of God, nature or uninvited parties.  In the event of the aforementioned events occur and the premises cannot be occupied, the LESSOR agrees to return any sums and deposits held on behalf of the LESSEE.  The LESSOR shall not be liable for any further damages or losses caused by the unavailability of the hall due to the above circumstances.  

This agreement shall become null and void upon written notification by the LESSEE.  The aforementioned deposit of Section 2 shall be refundable only upon written notification of cancellation by the LESSEE not less than thirty (30) days prior to the event.  All other sums paid over and above the deposit held on behalf of the LESSEE shall be refunded 100%.

6.        HALL RULES:

The LESSEE agrees to abide by the following rules and regulations governing the rental of the LESSOR’S hall:

  1. Any entertainment provided by the LESSEE shall end no later than twenty (20) minutes prior to the ending time of this Agreement.  The hall shall be vacated in an orderly manner no later than 15 minutes after the ending time of this Agreement.  The MAXIMUM PARTY SIZE shall be limited to 270 people.
  2. The LESSEE shall provide all alcohol for the event.  The LESSOR shall provide servers of alcohol.  The LESSOR shall retain the right to request proper, valid identification to any guest at any time in regards to the serving and consumption of alcohol.  The LESSOR and staff shall reserve the right to refuse service of alcohol to anyone at anytime and shall retain the right to request a guest be removed from the premises.  The LESSEE shall retain the responsibility to ensure the safe transportation of all guests leaving the premises at the end of the rental period (i.e. designated drivers, taxi, etc.).

  1. The LESSEE agrees to indemnify and forever hold harmless the LESSOR, its Officers, Directors, Members, families of members, its successors, heirs and assigns, form any and all liability arising out of the use and occupancy of the premises by the LESSEE and the guests of the LESSEE including liability for damages for person injury, death and property damage, whether such injuries and damages are due to negligence of the LESSEE, the guest of the LESSEE or otherwise.
  2. The LESSEE shall provide a Certificate of Insurance naming the LESSOR as an Additional Named Insured for the date(s) and time period(s) of the rental within two weeks (2) of the rental date.
  3. The LESSOR shall not be responsible for any personal property lost or stolen from the LESSOR’S property or surrounding areas during the rental period.  The LESSOR shall make a reasonable effort to return any personal property left behind after the rental period, but shall be responsible for the delivery or replacement of such personal property.
  4. The LESSEE shall ensure all guests shall remain within the hall area and shall not be found in any other area of the fire station.  Failure to abide by this rule will result in removal of the guest from the premises.
  5. The LESSEE’S failure to comply with any of the provisions of the Agreement may require the LESSEE to forfeit any or all of his/her or their rights under this Agreement.  Said forfeiture may be declared by any Officer or his/her designee representing the LESSOR.
  6. Should the Commonwealth or Federal Court of Law deem any portion of this contract to be in violation of any Commonwealth or Federal Laws, the Balance of this contract shall remain unchanged and entirely enforceable under the Laws and Statues governing the Commonwealth of Pennsylvania.

7.        DECORATIONS:

        

  1. Decorations can be attached to molding with scotch tape as to not interfere with the finish.
  2. Decorations must not be attached to ceiling light or fans, heating or air conditioning units.
  3. Decorations must not be taped, stapled to tack to the walls as to damage the finish.

8.        SIGNATURES

By signing the Agreement, I/We hereby acknowledge that I/We have read and understand the terms and conditions of this Agreement and agree to comply with all parts to the best of my ability on behalf of myself or the party or company which I represent.

LESSEE:                                                LESSOR:

_________________________                        _________________________

_________________________                        _________________________

_________________________                        

Date                                        

HALL LOAN AGREEMENT

(HOLD HARMLESS AGREEMENT)

I wish to use the facility owned and/or maintained by the [FIRE COMPANY] for the purpose of

_____________________________.  I understand that I may be charged a fee for the use, and that, in additional consideration for allowing me to use the facility, The [FIRE COMPANY] expects that I will be legally responsible for all that may occur relative to my activities, and that I will further hold the [FIRE COMPANY] harmless for all claims of any type that might results from my activities.  Specifically, I understand:

  1. The [FIRE COMPANY] will supervise my activities or the facilities in any fashion including the serving of alcohol.  I certify that all activities will be in full compliance with any company, local, state or federal laws, rules or regulations.
  2. I cannot rely upon the [FIRE COMPANY] for assurances, expressed or implied, that my activities will not cause harm to me or others.  By allowing me to utilize the facility, the [FIRE COMPANY] is also making no assurances whatsoever that no harm will come to me, invitees, or my guests either by my activities, or by the facility itself.  I am fully responsible to ensure that the facility is adequate to engage in my activities safely, and in the event that I deem that they are not, I will refrain from any activities.  This will be my sole responsibility.
  3. I understand the activity that I will engage in and the risks associated with the activity.  The [FIRE COMPANY] provides me with no information in this regard, and that in the case I am not able to hold the activity safely, I will refrain from any activities.  This will be my sole responsibility.
  4. Not only do I agree to be legally responsible and defend, indemnify and hold harmless the [FIRE COMPANY] or any of their agents, members or employees for any harm that may come to me, my fellow members, my guests, or my invitees as a result, direct or indirect, to me as a result of the activities or as a result of the facilities, but in consideration of the use of the facility, I further agree to defend, indemnify, and hold harmless the [FIRE COMPANY], or any of their members or employees for any claims, including those resulting from alleged acts of negligence on any of their part.
  5. It is my knowing intention to provide the [FIRE COMPANY], and any of their agents, employees or members the broadest protections against lawsuits that are available.

I have read the above information, agree to it, and have had an opportunity to ask any questions that I have.  If I am signing on behalf of an organization or company, I certify that I am authorized to agree to the terms and conditions of this agreement on my behalf of my organization or company, and the organization’s or company’s members.

SIGNED:   ____________________________________________________________________

PRINT NAME:  ________________________________________________________________

ORGANIZATION/COMPANY:  __________________________________________________

DATE:  _______________________

FACILITY USAGE CHECK-OFF FORM

☐        RECEIVED SIGNED HALL CONTRACT & HOLD HARMLESS AGREEMENT

☐        RECEIVED A COPY OF CURRENT HOMEOWNER’S OR ORGANIZATIONS CERTIFICATE OF INSURANCE NAMING [FIRE COMPANY] AS AN ADDITIONAL INSURED.

☐        EXPLAINED AND SHOWED RENTERS WHICH AREAS WHICH ARE “OFF- LIMITS” FOR GUESTS.

☐        EXPLAINED ORGANIZATION’S “NO SMOKING” POLICY (IF APPLICABLE).

☐        EXPLAINED ORGANIZATION’S ALCOHOL POLICY INCLUDING WHAT AREAS ARE “OFF-LIMITS” WITH ALCOHOL.

☐        EXPLAINED AND SHOWED THE PROPER USE OF:

        ☐        COOKING APPLIANCES

        ☐        SLICER

        ☐        AUTOMATIC DEVICES

        ☐        ________________________

        ☐        ________________________

        ☐        ________________________

☐        EXPLAINED ALL SAFETY RULES.

THE ABOVE INFORMATION HAS BEEN EXPLAINED TO ME AND I HAVE HAD THE OPPORTUNITY TO ASK ANY QUESTIONS THAT I MAY HAVE.

SIGNED:   ________________________________                DATE:  _______________________

COMPANY MEMBER CONDUCTING WALKTHROUGH:  ___________________________