Kappa Kappa Psi

Beta Omicron Chapter Constitution

Arizona State University

Founded - November 13, 1949

(Last edit: August 20, 2018)


TABLE OF CONTENTS

I. GENERAL        2

II. CHAPTER        2

OFFICERS        2

APPOINTED CHAIRS        5

ELECTIONS        6

III. COMMITTEES        7

STANDING COMMITTEES        7

SPECIAL AND SUBSIDIARY COMMITTEES        10

COMMITTEES – MISCELLANEOUS        10

IV. MEETINGS & ATTENDANCE        11

V. FINANCES        12

VI. MEMBERSHIP        13

VII. MEMBERSHIP CANDIDATE EDUCATION        14

VIII. JURISDICTION AND AMENDMENTS        16

IX. GLOSSARY/INDEX        17

X. REFERENCES        20


PREAMBLE

The Beta Omicron Chapter of Kappa Kappa Psi strives to enhance the lives and practice of musicians at Arizona State University and the surrounding community through an increased focus in personal reflection, meaningful programs, and self-improvement in the areas of musicianship, leadership, and service.

I. GENERAL

1.01 Chapter number 63 of Kappa Kappa Psi, located at one Arizona State University, shall be named Beta Omicron as assigned by the National Council of Kappa Kappa Psi.

1.02 These bylaws govern the Beta Omicron Chapter and shall in no way conflict with or be given priority over:

1.02.01 The Western District Constitution of Kappa Kappa Psi, except as provided in

bylaw 2.1.1

1.02.02 The National Constitution of Kappa Kappa Psi, except as provided in bylaw

1.118

1.02.03 The Western District Joint Constitution, except as provided in bylaw 1.1

1.03 The National, District, and Chapter Constitutions shall be made available to all members of the Beta Omicron Chapter.

1.04 The Executive Council shall provide a medium of communication accessible by all privileged members of the Chapter. Said members shall be responsible for being aware of notices and chapter information provided through this medium.

1.05 The Sponsor shall be the Director of Bands or the Director of Athletic Bands. In the event that neither of these assumes said capacity, the Executive Council shall nominate a member of the music faculty to be presented to the Director of Bands for acceptance as a Sponsor. The Sponsor shall have ultimate authority on all business pertaining to the Chapter.

1.06 An official event for members of Beta Omicron shall be defined as any event promoted or advertised during the course of a chapter or committee meeting or any event promoted or advertised through Kappa Kappa Psi mediums including, but not limited to, all Kappa Kappa Psi Listservs and Kappa Kappa Psi hosted websites and email accounts.

1.07 Members of the Beta Omicron Chapter shall at no time buy or consume alcohol while wearing Fraternity letters or regalia. Members of Beta Omicron shall act responsibly and not attend official events if they are under the influence of alcohol from prior activities.

1.08 Proxy voting on all matters is allowed only if the Active Brother voting was present at the previous chapter discussion on said matters. The reason for missing the voting meeting must also be approved by Executive Council.

II. CHAPTER

OFFICERS

2.01 The elected officers of Beta Omicron shall be: President, Vice President of Membership, Vice President of Service, Treasurer, Secretary, Alumni and Public Relations Officer, Historian, and any other officers deemed necessary by the Executive Council.

2.02 Each elected officer shall be required to give a status report at each chapter meeting. In the event that an officer is absent at a chapter meeting, they shall appoint a delegate to present the report in their place.

2.03 All officers shall maintain a minimum 2.50 cumulative grade point average. The Sponsor shall check the grade point average of each officer at the beginning and end of each semester. Officers who do not maintain a 2.50 cumulative grade point average shall be removed from office.

2.04 All officers shall be an Active or Associate member in good standing for the duration of their term. Officers shall enroll in at least three (3) credit hours at Arizona State University excluding band courses, and shall be a member of a band at Arizona State University. Members of the Executive Council shall be made available by appointment for concerns and questions.

2.05 A chapter officer may be removed from office upon being served with a Writ of Dismissal. Said Writ must be presented at a regular chapter meeting, contain the signatures of seventy-five percent (75%) of all Active and Associate membership, and have the approval of the Chapter Sponsor.

2.06 The President shall assume the duties stated in the National Constitution, Section 6.207.

2.07 The Vice President of Membership shall assume the duties stated in the National Constitution, Section 6.208 and shall chair the Membership Education Committee.

2.07.01 The Vice President of Membership shall be responsible for the recruitment of Membership Candidates for the Fraternity from within the Sun Devil Bands.

2.07.02 The Vice President of Membership shall set the dates for Ritual as stated in Section VII. Any proposed changes of the dates shall be approved by a majority vote of the chapter.

2.08 The Vice President of Service shall chair the Service and Awards Committee.

2.08.01 The Vice President of Service shall coordinate the service efforts of the Chapter with the Executive Council.

2.08.02 The Vice President of Service shall be responsible for maintaining an accurate record for all service activities and setting a minimum requirement for Active participation, in the form of a service plan. The service plan can be amended and shall be approved by a majority vote by the second chapter meeting of each semester.

2.08.03 The Vice President of Service shall be responsible for recommending Active members for Probation by the second meeting of the semester based on failure to complete the minimum service plan requirement from the previous semester.

2.08.04 The Vice President of Service shall promote the submission of award applications to National Headquarters and to the Western District Council.

2.09 The Treasurer shall assume the duties stated in the National Constitution, Section 6.210 and shall chair the Fundraising and Budget Committee.

2.09.01 The Treasurer shall reimburse any chapter member for business debts incurred as permitted by the chapter budget within two (2) weeks of the member’s submittal of a reimbursement request and sales receipt.

2.09.02 All payments received by the chapter will be deposited into the account within two (2) weeks, unless another date is explicitly agreed upon by the Treasurer and paying party.

2.09.03 The Treasurer shall make the updated budget with all incomes and expenditures available to all Actives, and have it approved by a majority vote from the Chapter by the third official meeting of each semester. 

2.09.04 The Treasurer must report the balance of the chapter accounts at each official Executive Council meeting.

2.10 The Secretary shall assume the duties stated in the National Constitution, Section 6.20 and shall chair the Correspondence Committee.

2.10.01 The Secretary shall be responsible for typing and filing the minutes on a weekly basis.

2.10.02 The Secretary shall communicate all information from the Western District and National Office to the chapter when appropriate.

2.10.03 The Secretary shall be charged with being the liaison between districts and the National Fraternity and shall provide media for the members of the Beta Omicron Chapter to engage with these entities.

2.11 The Alumni and Public Relations Officer shall assume the duties stated in the National Constitution, Section 6.212 and shall chair the Alumni and Public Relations Committee.

2.11.01 The Alumni and Public Relations Officer shall be in charge of representing and presenting the chapter and its events to the Western District and to the National Fraternity via social media platforms when appropriate.

2.11.02 The Alumni and Public Relations Officer must construct a chapter social media plan to be utilized at the beginning of each school year.

2.11.03 The Alumni and Public Relations Officer shall maintain monthly communications with the local Alumni association, or affiliated ASU band alumni association, if such associations exists. The Alumni and Public Relations Officer shall attend an organized meeting of said associations once per semester.

2.11.04 The Alumni and Public Relations Officer shall maintain and administer the website. Any changes made to the website shall be reported at the following Executive Council meeting.

2.12 The Historian shall assume the duties stated in the National Constitution, Section 6.211 and shall chair the History Committee.

2.12.01 The Historian shall be responsible for maintaining accurate histories to be used in the education of the chapter.

2.12.02 The Historian shall be responsible for creating and maintaining a Project Database which includes a detailed description of the Chapter's events throughout the year.

APPOINTED CHAIRS

2.13 The Parliamentarian shall be appointed by the Executive Council and shall assist the presiding officer in conducting the business of the chapter.

2.13.01 The Parliamentarian shall be responsible for advising, stating, and interpreting the bylaws and policies of the chapter.

2.13.02 The Parliamentarian shall chair the Jurisdiction Committee.

2.13.03 The Parliamentarian shall advise the Chapter and Chapter Officers in parliamentary procedure.

2.14 The Sergeant-at-Arms shall be appointed by the Executive Council and is responsible for admitting into formal chapter meetings and Ritual all Active members who give the appropriate formal means of identification.

2.14.01 The Sergeant-at-Arms shall also maintain order during the course of said meetings and enforce closed sessions and rulings by the chair.

2.14.02 The Sergeant-at-Arms shall assist The Ritual Chair in any capacity in organizing and setting up the Ritual.

2.15 The Ritual Chair shall be appointed by the Executive Council and shall be responsible for the setup, presentation, and maintenance of the Ritual.

2.15.01 The Ritual Chair shall be responsible for gathering all necessary supplies for the Ritual.

2.16 The Music Chair shall be appointed by the Executive Council and shall preside over the Music Committee.

2.16.01 The Music Chair shall work jointly with the Vice President of Service to establish projects that serve music, with the Vice President of Membership to encourage recruitment through music, and with the Brotherhood Chair to foster brotherhood through music.

2.17 The Brotherhood Chair shall be appointed by the Executive Council and shall preside over the Brotherhood Committee.

2.17.01 The Brotherhood Chair shall work with the Brotherhood Committee and all other committees to help foster and promote brotherhood in the chapter through events stated in Article 3.12.

2.18 The Guardian of Membership shall be appointed by the Executive Council and shall be responsible for:

2.18.01 maintaining an accurate record of chapter members' attendance,

2.18.02 ensuring that quorum is met at each chapter meeting,

2.18.03 recommending Active and Conditional members for Probation based on failure to complete attendance requirements.

2.18.04 issuing written notifications of Probation at least one (1) week before presenting it to the chapter for a vote.

2.18.05 recommending the chapter member for Probation at the official chapter meeting immediately following the notification.

2.18.06 facilitating the transition between different membership statuses and report them to the President.

2.19 The Recruitment Chair shall be appointed by the Executive Council and shall be responsible for:

2.19.01 coordinating recruitment events for the Sun Devil Band Programs.

ELECTIONS

2.20 The officers shall be elected in accordance with the provisions set forth in the National Constitution, Section 6.204.

2.21 The elections of the offices of President, Vice President of Membership, Vice President of Service, Treasurer, Secretary, Alumni and Public Relations Officer, and Historian shall take place by the third (3rd) to last scheduled meeting of the spring semester.

2.21.01 The order of election shall be: President, Vice President of Membership, Vice President of Service, Treasurer, Secretary, Alumni and Public Relations Officer, and Historian.

2.21.02 Nominations for specific positions shall be accepted two (2) weeks before the election of said officer.

2.21.03 The newly elected officers shall be installed before the close of the spring semester and shall take office immediately thereafter.

2.22 Each candidate shall submit an Officer Packet at least seventy-two (72) hours preceding the start of the meeting during which their election will take place. The Packet shall include, but is not limited to, a cover page, a letter of intent, a resume, and answers to a set of questions as defined in 2.22.01.

2.22.01 The questions provided to candidates to include in their Packet shall be proposed by the Standing Executive Council and approved by the Chapter with a majority vote. The questions shall be released to the candidates no less than three (3) weeks prior to the start of the election for which the candidate is running

2.23 A candidate may be nominated off-the-floor on the day of the election for the office in question. To be eligible, the candidate must have submitted a packet in accordance with 2.22.

2.24 A secret ballot shall be taken for each office. No absentee ballots shall be accepted for officer elections. Seventy-five percent (75%) of the eligible voting membership must be present for the officer elections. Any member may request that the vote be revealed.

2.25 To be elected, a candidate must have a majority of all votes cast for that office. In the case that no candidate meets this requirement, the candidate with the least number of votes shall be removed from the ballot. A new vote is then taken. This process shall be repeated until one candidate receives a majority of the votes.

2.26 Any member who does not feel that there are any candidates in the election worthy of office may vote "No Candidate". If a majority of members vote "No Candidate", the office shall be vacant. If no officer is elected after two (2) special election votes are held, plurality shall be taken.

2.27 A time limit of five (5) minutes shall be placed on each potential Chapter officer for an election speech. A time limit of five (5) minutes shall be allowed for a question-and-answer period.

2.28 Write-in candidates are prohibited.

2.29 In the event of a special election, the packet requirements as defined in 2.22 may be temporarily revised by the Standing Executive Council as they see fit, in order to observe any time limits as defined in 2.30 and 2.31.

2.30 When a vacancy occurs in the office of Vice President of Membership, Vice President of Service, Treasurer, Secretary, Alumni and Public Relations Officer, or Historian, the President shall hold a special election within fifteen (15) school days to fill the office(s) for the remainder of the term(s) of office.

2.31 When a vacancy occurs in the office of President, the Vice President of Membership shall immediately assume the responsibilities of President. Within ten (10) school days of the vacancy, the Vice President of Membership shall hold a special election for the new chapter President. Upon election, the new President shall inherit the position and responsibilities of the Chapter President.

III. COMMITTEES

STANDING COMMITTEES

3.01 Each Active Member will only be assigned to only one (1) standing committee per semester, and only that committee will count for absences. If an Active member is interested in participating in other committees, they will speak to the committee chair individually.

3.02 Active members may change which standing committee they are on with the approval from committee chairs involved and the President.

3.03 Committee members are responsible for attending all committee meetings. With a submitted letter, an absence from a standing committee meeting shall count as a chapter meeting tardy. If a letter is not submitted, it will count as a full chapter meeting absence. All other attendance bylaws shall apply as per Article IV.

3.04 Standing Committees are required to meet at least once a month and shall give a status report at every chapter meeting as necessary.

3.05 All Committee Chairpersons shall report to the Chapter whenever called upon to do so by the President. In addition, if the committee only meets during one semester, the committee shall submit a written report to the President and a verbal report to the chapter at the last meeting of the committee’s corresponding semester. Updated committee handbooks must be turned in to the President by May 15th of each year.

3.06 The seven (7) elected officers of the Chapter shall constitute the Executive Council.

3.06.01 They shall act on behalf of the Chapter between meetings and shall be responsible for the screening of candidate(s) for membership.

3.06.02 They shall also be responsible for the appointment of committee chairs.

3.06.03 The Executive Council shall schedule a weekly meeting time and publicize it to all members of the chapter.

3.07 The Membership Education Committee shall be chaired by the Vice President of Membership.

3.07.01 The committee shall be responsible for reviewing and updating the membership education program at least one (1) time each semester.

3.07.02 The committee shall include the Actives Continuing Education (ACE) Chair, which shall be appointed by the Vice President of Membership. The ACE Chair shall be responsible for the facilitation of continued membership education within the chapter and shall ensure that a minimum of one (1) ACE activity is presented to the chapter per month.

3.08 The Service and Awards Committee shall be chaired by the Vice President of Service.

3.08.01 The committee shall be responsible for setting up a minimum of two (2) service projects for the bands each semester.

3.08.02 The committee shall include the Leadership Chair, which shall be appointed by the Vice President of Service. The Leadership Chair shall promote leadership and post-secondary band participation within and outside of the Sun Devil Marching Band to the community.

3.09 The Fundraising and Budget Committee shall be chaired by the Treasurer and shall be responsible for the planning and directing of chapter fundraisers.

3.09.01 The Fundraising and Budget Committee shall hold a minimum of two fundraisers a year to exclusively provide funds to support Active, Associate, and Conditional members traveling to District and National events.

3.09.02 The Fundraising and Budget Committee shall facilitate a Travel Scholarship program in order to provide funds to support Active, Associate, and Conditional members traveling to District and National events. The scholarship program should lead to a net income for the chapter.

3.09.03 The committee shall include the Fundraising Chair, which shall be appointed by the Treasurer. The Fundraising Chair shall research new fundraising ideas, promote chapter leadership through fundraising by chapter members, and work with other committees to plan and execute committee fundraisers.

3.10 The Alumni and Public Relations Committee shall be chaired by the Alumni and Public Relations Officer.

3.10.01 The Alumni and Public Relations Committee shall publish a monthly newsletter. The monthly newsletter shall be made available electronically and in print (by request) to Chapter Members, the Western District Joint Council, the National Council, the Western District Governors, and any other interested parties. The monthly newsletter shall be published each month at a predetermined date at the discretion of the APRO. Any change to the date of publication shall be announced at the next official chapter meeting.

3.10.02 The Alumni and Public Relations Committee shall publish one (1) special issue of the newsletter per academic year, highlighting the best articles of the term. This special issue shall be published by the week following the final chapter meeting of the academic year.

3.11 The History Committee shall be chaired by the Historian.

3.11.01 The History Committee shall be responsible for maintaining and recording the history of the chapter.

3.11.02 The History Committee shall produce a scrapbook, detailing the events of the calendar year.

3.11.03 The History Committee shall lead the production of the chapter's displays for Western District Convention and National Convention.

3.12 The Brotherhood Committee shall be chaired by the Brotherhood Chair.

3.12.01 The Brotherhood Committee shall introduce and organize social activities pertaining to both Chapter and to the Sun Devil Bands.

3.12.02 The committee shall organize at least one (1) open social for the band and two (2) bonding socials for the chapter each Semester.

3.13 The Music Committee shall be chaired by the Music Chair.

3.13.01 The Music Committee shall strengthen musicianship amongst Chapter and community members through the promotion of worthwhile musical projects.

3.13.02 The Music Committee shall be responsible for fostering the relationships between members of the Fraternity and students in the School of Music, managing service projects involving music, and hosting three (3) events for the School of Music per semester.

3.13.03 The Music Committee shall be responsible for maintaining open communication and assisting with recruitment projects in the School of Music.

3.14 All committee chairs and chapter officers shall submit three (3) articles to the Alumni and Public Relations Committee each semester for inclusion in three (3) Update Newsletters. They shall submit one (1) article at the beginning of the semester, one (1) article at the end of the semester, and one (1) additional article during the semester at the discretion of the committee chair or chapter officer.

SPECIAL AND SUBSIDIARY COMMITTEES

3.15 Special committees of the Chapter shall be established as required by the President.

3.16 The Correspondence Committee shall be chaired by the Secretary.

3.16.01 The committee shall be responsible for contacting other chapters to transfer and gain ideas regarding chapter affairs.

3.16.02 Committee members and their duties shall be appointed at the discretion of the Secretary.

3.17 The Jurisdiction Committee shall be chaired by the Parliamentarian and shall, at least once a year, be responsible for reviewing the Chapter Bylaws and recommending any amendments and/or deletions as deemed necessary for the good of the Chapter.

3.17.01 Prior to the commencement of each semester, the Jurisdiction Committee shall review the current bylaws and make syntax-related amendments, which shall take effect immediately pending the approval of the Executive Council. The changes made under this review shall not alter the meaning of any bylaw.

3.18 The Recruitment Committee shall be chaired by the Recruitment Chair and be responsible for:

3.18.01 Coordinating recruitment events for the Sun Devil Band Programs

COMMITTEES – MISCELLANEOUS

3.19 Committee chairs are responsible for giving at least one (1) week notice for a meeting. They are also responsible for reporting absences to the Guardian of Membership.

3.20 Chairing a committee counts towards committee attendance, unless it is a special project committee.

3.21 A portion of the Executive Council meeting shall be set aside for individual members to bring issues including, but not limited to:

3.21.01 membership concerns,

3.21.02 business matters,

3.21.03 and Active participation issues to the council.

3.21.04 The minutes from the Executive Council meeting shall be made available to all Active and Conditional members within one (1) week.

IV. MEETINGS & ATTENDANCE

4.01 Attendance at all official meetings is required.

4.01.01 Members must attend official meetings in-person.

4.02 Quorum of official meetings shall be defined as fifty percent (50%) of all Active and Associate membership.

4.02.01 There must also be at least four (4) members of the Executive Council present.

4.03 A minimum of two (2) meetings shall be called each month during the academic year except when a majority of the elected officers deem only one (1) meeting is advisable.

4.04 Any meeting called at least one (1) full week in advance by the President shall be deemed an official meeting.

4.05 A minimum of one (1) formal meeting shall be held each year.

4.06 A required event is an event that counts for attendance. A majority vote, taken at least one (1) full week in advance, shall be necessary to make an event required.

4.06.01 The attendance policy used for official chapter meetings then applies to the required event.

4.07 Active members who are absent from a meeting, Ritual, or other required chapter event are required to submit a letter to the chapter regarding the member’s absence.

4.07.01 The letter shall be submitted to the Guardian of Membership within fourteen (14) days of the absence in a format as decided by Guardian of Membership. If the member is absent for a chapter meeting, said member must also provide proof of having reviewed the meeting minutes, in a four to six (4-6) sentence summary within fourteen (14) days of the absence.

4.07.02 Failure to submit a letter within fourteen (14) days shall result in an additional (non-consecutive) absence being recorded for said member. Members having submitted absence letters without proof of having reviewed the meeting minutes will receive half (1/2) of a chapter meeting absence.

4.08  If any Active member misses two (2) consecutive official meetings or obtains a total of four (4) absence credits in a semester, they shall be given a written warning of impending Probation.

4.08.01 If any Active member accrues three (3) consecutive official chapter meeting absences or accrues a total of five (5) absence credits in a semester, they shall be brought up for Probation in accordance with the National Constitution, Sections 6.519 and 6.520.

4.09 An absence from a Ritual shall count as two (2) consecutive chapter meeting absence credits.

4.09.01 A letter submitted explaining the absence shall reduce the total absence credits incurred to one (1). Lack of absence letters shall be treated as per article 4.07.

4.10 All Active Members shall be required to attend the Orientation Meeting and Lesson 8: A Lifelong Commitment, as outlined in the National Membership Education Program: The Road to Wisdom.

4.10.01 An absence from these events may be excused at the discretion of Executive Council.

4.11 Members arriving more than five (5) minutes late to an official meeting shall be considered tardy. Members leaving before an official meeting is adjourned shall be considered tardy.

4.11.01 Two (2) tardies shall be considered one (1) non-consecutive absence. Tardies may be excused at the discretion of the Executive Council within fourteen (14) days of the occurrence.

4.12 Members arriving more than fifteen (15) minutes late to an official meeting shall be considered absent.

4.12.01 Such absences may be excused at the discretion of the Executive Council.

4.12.02 Any absences due to band-related functions may also be excused by the Executive Council.

V. FINANCES

5.01 Active membership dues shall be set at a regularly scheduled meeting and on time to meet the National deadline as deemed necessary by the Chapter.

5.02 Members shall, if necessary, make arrangements with the Treasurer and set up a payment plan within thirty (30) days of the beginning of the semester to pay Chapter and National Dues.

5.02.01 Members who fail to pay dues or submit a payment plan within thirty (30) days of the beginning of the semester shall be reported to the National Office as Inactive members. 

5.02.02 Any payment plan found to be breached shall result in the Active or Conditional member being brought up for Probation.

5.02.03 The Treasurer shall be responsible for issuing written warnings of Probation and Suspension at least one (1) week before presenting it to the chapter.

VI. MEMBERSHIP

6.01 A portion of discussion regarding membership status motions will be conducted with the subject member out of the room.

6.02 All privileged members must be registered in an approved musical ensemble course each semester. Appropriate ensemble courses shall be at the discretion of the Chapter Sponsor.

6.02.01 If a member is not participating in an approved musical ensemble or taking their grace semester, they must find an alternative which must be approved with the Executive Council and Chapter Sponsor.

6.03 All privileged members must maintain a minimum cumulative grade point average of 2.00 in any given semester during Active membership. The Sponsor will disclose any members not meeting the minimum GPA to the President and Guardian of Membership. A plan of action will be determined with the member concerned, the President, and the Guardian of Membership on a case-by-case basis.

6.04 Written requests for reinstatement of Active status must be submitted to the Guardian of Membership prior to reinstatement. The requests must be read in front of the Chapter.

6.04.01 Requests for reactivation from Conditional status shall be granted with a majority vote of the chapter and Sponsor approval in the same manner an Active member is granted Conditional membership in the National Constitution, Section 6.511.

6.04.02 Requests for reactivation from Inactive status shall be granted with a favorable vote of seventy-five percent (75%) of the eligible voting membership and Sponsor approval, as per the National Constitution, Section 6.513.

6.05 If a member is on Probation or Suspension at the time dues are to be paid and elects not to pay said dues, said member shall be recorded as Inactive in accordance with 6.513 of the National Constitution. Should such said member wish to return to Active status, they must, after paying dues, return to Probationary or suspended Active status and complete Restitution.

6.06 Active members in the Fraternity shall be, upon request, granted Conditional membership status if they cannot, without undue hardship, participate as an Active member of the Fraternity. Status shall be approved for the said period upon receipt of supporting written documentation.

6.07 Members requesting Conditional status shall request approval from the Executive Council and Chapter Sponsor. The member shall request the President to fill out the Chapter Personnel Update Form. Requests for Conditional status must be in writing, typed on standard letter paper, and submitted with professional presentation. Requests for Conditional status must be presented by the second official meeting of each semester.

6.07.01 Conditional status shall not be maintained for more than one (1) year. A request must be submitted to maintain Conditional status for the following year, as per the National Constitution Section 6.511. 

6.08 To maintain Conditional Membership, the member must attend four (4) official events per academic semester, not including social activities, and pay dues. If a member is participating in a study abroad program, all requirements are waived for the duration of the program. Appropriate events shall be decided by the chapter. A member returning to the chapter for the next semester who has not attended four (4) events shall be brought up for Probation in accordance with Section 6.511 of the National Constitution.

6.08.01 Graduating senior Conditional members must be in good standing in order to participate in Alumni Degree. Good standing will be decided by a two-thirds (2/3) vote by the Chapter and approved by the Chapter Sponsor.

6.09 When an Active member cannot, without undue hardship, participate in a band as stipulated in article 6.02, said member can be granted a grace semester, or exemption from the band enrollment requirement. Exemption can only be granted to students with a minimum of junior ranking as defined by the ASU Registrar, and can only be granted once.

6.09.01 The member shall request approval from the Executive Council, and the Sponsor. If approval is granted by the Executive Council and the Sponsor, notification of band exemption must be provided to the Guardian of Membership prior to the second meeting of the exemption semester. All other requirements regarding Active status remain in effect. Elected officers of the chapter may not be granted exemption.

6.10 Any person wishing to become an Associate Member of the Chapter shall attend Membership Candidate meetings and shall participate in Third Degree with the Membership Candidates in accordance with Sections 6.509 and 6.510 of the National Constitution.

6.11 Any Brothers seeking Alumni status that wish to participate in the Alumni Degree must receive a positive two-thirds (⅔) majority vote.

6.11.01 For automatic recommendation to Alumni Degree, the Brother must be in good standing as defined by the National Constitution bylaws 6.506 and 6.507.
6.11.02 Brothers can additionally be recommended off the floor by the chapter if they do not meet their requirements or in the case of extenuating circumstance.

VII. MEMBERSHIP CANDIDATE EDUCATION

7.01 The Vice President of Membership shall see that all Membership Candidates follow the guidelines set forth in the National Membership Education Program: The Road to Wisdom. Any candidate's willful disregard for these proceedings shall result in their evaluation by the Chapter, which may result in their discontinuance as a Membership Candidate with voting stated in Section VIII (8).

7.02 The Vice President of Membership must submit an outline of lesson plans, a listing of tentative dates, and an example of the supplies to be given to the Membership Candidate(s) by the third (3rd) meeting of the Semester in which a process will begin.

7.02.01 The Vice President of Membership will propose a plan for each Membership Candidate Interview Process. This plan can be amended and will be voted on prior to beginning a new Membership Candidate Class Process. The vote shall be decided by a majority vote of the present Active membership.

7.03 The National Membership Education Program: The Road To Wisdom, shall cover no less than five (5) school weeks and no more than twelve (12) school weeks.

7.04 The “Expectations of a Membership Candidate” are as follows:

7.04.01 Attend all degrees.

7.04.02 Pay Membership Candidate dues or make a payment plan with the Treasurer by the fourth (4th) Membership Candidate class.

7.04.03 As a Membership Candidate class, plan, execute and attend three (3) class projects. The class projects shall be: one (1) service project, one (1) social project, and one (1) fundraising project. Absences from these Membership Candidate events can be excused at the discretion of the Vice President of Membership.

7.05 Each Membership Candidate shall have a Big Brother who shall help them through the National Membership Education Program: The Road to Wisdom. The Big Brother shall be selected from Chapter members in good standing. Selection shall be made by the Membership Education Committee as facilitated by the Vice President of Membership, and approved by the Executive Council, the Chapter Sponsor, and potential Big Brother. A Big Brother shall abide by guidelines set forth by the Vice President of Membership and Membership Education Committee; otherwise, they shall lose their Big Brother privileges.

7.06 In order to be assigned a Little Brother, one must:

7.06.01 Have an interview with the Vice President of Membership and the Membership Education Committee,

7.06.02 Be in at least their second semester of Active status,

7.06.03 Have no more than three (3) absence credits within the current semester,

7.06.04 Attend the Membership Candidate Orientation Meeting, and Membership Candidate lessons three (3), six (6), and seven (7) as per the National Membership Education Program: The Road To Wisdom,

7.06.05 Be an Active Brother in good standing as determined by the Membership Committee. Any of the above requirements may be excused at the discretion of the Executive Council.

7.09 Seventy-five percent (75%) of the eligible voting membership, voting in the affirmative, shall be required for the Membership Candidate to be initiated into the Membership Education Program status in accordance with section 6.505 of the National Constitution.

7.08 A vote shall be taken prior to each Ritual. Service information, interview completion, and other relevant information (at the discretion of the Vice President of Membership) shall be presented for each Membership Candidate.

7.08.01 Membership Candidates who do not receive affirmative votes from seventy-five percent (75%) of the eligible voting membership shall be terminated from the Membership Education Process.

7.09 Seventy-five percent (75%) of the eligible voting membership, voting in the affirmative, shall be required for the activation of Membership Candidates to Active status in accordance with section 6.505 of the National Constitution.

7.10 The Membership Candidate vote shall be made by a secret ballot. Only President, Vice President of Membership, and the Chapter Sponsor will count the votes. The results of the vote will be announced to the Chapter following the vote.

VIII. JURISDICTION AND AMENDMENTS

8.01 In order to suspend, amend, or replace these Bylaws, three-fourths (3/4) of all Active and Associate membership must be in attendance.

8.02 These Bylaws may be amended or replaced by a two-thirds (2/3) vote of the eligible voting membership. The revised or new Bylaws shall go into effect immediately after they are approved.

8.03 Proposed amendment and replacement of these Bylaws must be announced one (1) week prior to a vote. The announcement must be made during an official Chapter meeting.

8.04 When necessary, the Chapter may suspend a specific provision of these Bylaws. Such Suspension shall require a two-thirds (2/3) vote of the eligible voting membership, and shall apply only to the explicitly stated item(s) of business.

8.05 Chapter business shall be run according to Robert’s Rules of Order.

IX. GLOSSARY/INDEX

Absence credit: A credit accrued by a Brother who misses a required event, committee meeting, or chapter meeting; ref. 4.08, 4.08.01, 4.09, 4.09.01 7.06.03

Absence letter: A letter sent to the Guardian of Membership by a Brother who has missed a required event, detailing their reason of absence; ref. 4.07.02, 4.09.01

Absentee ballot: A vote cast by a member not present at the election; ref. 2.24

ACE Chair: As defined in Bylaw 3.07.02; ref. 3.07.02

Active: As defined in National Constitution Bylaw 6.506; first ref. 1.08

Alumni: As defined in National Constitution Bylaw 6.514; first ref. 2.11

Alumni and Public Relations Committee: As defined in Bylaw 3.10; ref. 2.11, 3.10, 3.14

Alumni and Public Relations Officer: As defined in National Constitution Bylaw 6.212 and Chapter Bylaw 2.11; first ref. 2.01

Appointed: Being placed into a position; first ref. 2.13

Associate: As defined in National Constitution Bylaws 6.506, 6.509; first ref. 2.04

Brotherhood Chair: As defined in Bylaw 2.17; ref. 2.06, 2.16. 2.17, 3.12

Brotherhood Committee: As defined in Bylaw 3.12; ref. 2.17, 3.12

Bylaw: A subsidiary law within the National and Chapter Constitution

Chair: Members who have been appointed to lead a committee or members who have been delegated certain responsibilities; first ref. 2.06

Conditional: As defined in National Constitution Bylaw 6.511; first ref. 2.18        

Correspondence Committee: As defined in Bylaw 3.16; ref. 2.10, 3.16

Delegate: A Brother who acts in the place of an absent chair or officer to fulfill their duties; ref. 2.02

Eligible voting membership: An Active or Associate member in good standing as defined in National Constitution Bylaw 6.506, 6.507, and 6.509; ref. 2.21, 6.03, 7.08, 7.09, 8.02, 8.04

Executive Council: As defined in Bylaw 3.06; first ref. 1.04

Formal Chapter meeting: The last Chapter meeting of the academic school year, where final reports by Officers and Chairs are made; ref. 2.14, 4.05

Fundraising and Budget Committee: As defined in Bylaw 3.09; ref. 2.09, 3.09

Grace semester: An exemption from the band enrollment requirement; ref. 6.02.01, 6.08

Guardian of Membership: As defined in Bylaw 2.18; first ref. 2.06.01

Historian: As defined in Chapter Bylaw 2.12 and National Constitution, Section 6.211; first ref. 2.01

History Committee: As defined in Bylaw 3.11; ref. 2.12, 3.11

Jurisdiction Committee: As defined by 3.17; ref. 2.13.02, 3.17

Leadership Chair: As defined in bylaw 3.08.02: ref. 3.08.02

Letters: An object bearing the Greek letters KKΨ, such as apparel or paddles; ref. 1.07

Majority vote: A vote of more than 50% in the favor of one option:: first ref. 2.07.02

Membership Candidate: As defined in National Constitution Bylaw 6.503; first ref. 2.07.01

Membership Education Committee: As defined in Bylaw 3.07; ref. 2.07, 3.07, 7.05, 7.06.01

Membership Education Program: A program for the recruitment and education of new members designed by the Vice President of Membership in accordance with the guidelines set forth by the National Guide to Membership; ref. 3.07.01, 4.10, 7.01, 7.03, 7.05, 7.06.04, 7.07

Membership status: Status of Membership outlined in National Constitution Section 6.5; ref. 2.18.06, 6.01, 6.05

Minutes: The official record of the proceedings of Chapter and committee meetings, first ref. 2.10.01

Music Chair: As defined in Bylaw 2.16; ref. 2.06.01, 2.16, 3.13

Music Committee: As defined in Bylaw 3.13; ref. 2.16, 3.13

National Constitution: The rules and guidelines that govern the National Fraternity; first ref. 1.02.02

National Council: Consists of the National President, National Vice President for Colonization & Membership, National Vice President for Programs, National Vice President for Student Affairs, and National Vice President for Professional Relations, all of which are elected every biennium at National Convention; ref. 1.01, 3.10.01

National Headquarters: The official headquarters of Kappa Kappa Psi and Tau Beta Sigma, Stillwater, OK, 74076; ref. 2.08.04

Officer: Any brother who holds a position on Executive Council as defined in Bylaw 3.06; first ref. 2.01

Official event: As defined in Bylaw 1.06; ref. 1.06, 1.07, 6.07

Official meeting: Any meeting called at least one (1) full week in advance by the President; first ref. 2.09.03

Parliamentarian: As defined in Bylaw 2.13; ref. 2.06.01, 2.13, 3.17

Plurality: The number of votes cast for a candidate who receives more than any other but does not receive an absolute majority; ref. 2.23

President: As defined in Bylaw 2.06; first ref. 2.01

Probation: As defined in National Constitution Bylaw 6.106; first ref. 2.08.03

Proxy vote: A vote taken on behalf of another member in their absence; ref. 1.08

Quorum: A meeting at which fifty percent (50%) of all Active and Associate membership and at least four (4) members of the Executive Council present; ref. 2.18.02, 4.02

Recruitment Chair: As defined in Bylaw 2.19: ref. 2.06.01, 3.18

Recruitment Committee: As defined in Bylaw 3.18: first. ref  3.18

Regalia: Emblems or insignia of the Fraternity, including ritual equipment, jewelry, charters, and membership shingles as per National Bylaw 3.1003; ref. 1.07

Restitution: Actions that must be taken by a Probationary or Suspended member to regain Active status; ref. 6.04

Ritual: As defined in the National Constitution Bylaw 3.1008; ref. 2.07.02, 2.14, 2.15, 4.07, 4.09, 7.08

Ritual Chair: As defined in Bylaw 2.15: ref. 2.06.01, 2.14.02, 2.15

School of Music Liaison: As defined in Bylaw 3.13: ref. 3.13.03

Secret ballot: A vote not seen by other members, with the exception of those counting votes; ref. 2.21, 7.10

Secretary: As defined in Bylaw 2.10; first ref. 2.01, 2.10, 2.20, 2.26, 3.16

Sergeant-at-Arms: As defined in Bylaw 2.14; ref. 2.06.01, 2.14

Service and Awards Committee: As defined in Bylaw 3.08; ref. 2.08, 3.08

Service Plan: The minimum requirement for Active participation, as defined by the Vice President of Service; ref. 2.08.02, 2.08.03

Special Committee: As defined in Bylaw 3.15, created for special purposes to meet when needed; ref. 3.15

Sponsor: As defined in Bylaw 1.05; first ref. 1.05

Standing Committee: ref. 3.01, 3.02. 3.03, 3.04

Suspension: As defined in the National Constitution Bylaw 6.108; ref. 5.02.03, 6.04, 8.04

Tardy: Arriving five (5) minutes late to a meeting, or leaving before a meeting is adjourned; ref. 3.03, 4.11

Treasurer: As defined in Bylaw 2.09 and in the National Constitution section 6.210; first ref. 2.01

Vice President of Membership: As defined in Bylaw 2.07 and in the National Constitution section 6.208; first ref. 2.01

Vice President of Service: As defined in Bylaw 2.08; first ref. 2.01

Western District Council: Consists of the Western District President, Vice President, Secretary-Treasurer, and Member-at-Large, all of which are elected each year at the Western District Convention and whose duties are stated in the National Constitution Bylaw section V.3; ref. 2.08.04

Writ of Dismissal: A signed letter serving as a request of removal from office; ref. 2.05


X. REFERENCES

National Chapter Preamble:

Be it known that Kappa Kappa Psi, National Honorary Fraternity for College Bandmembers, is an organization operating exclusively in the field of the college and university bands, and for the following several purposes:

  1. To promote the existence and welfare of the college and university bands and to cultivate at large a wholesome respect for their activities and achievements.
  2. To honor outstanding bandmembers through privilege of membership extended as a reward for technical achievement and appreciation for the best in music.
  3. To stimulate campus leadership and promulgate an uncompromising respect through the medium of the college band for gracious conduct, good taste and unswerving loyalty.
  4. To foster a close relationship between college bands and promote a high average of attainment by the performance of good music and selection of worthwhile projects.
  5. To provide a pleasant and helpful social experience for all engaged in college band work and to cooperate with other musical organizations in any manner consistent with the purposes of the institution at which chapters are located.

Elections for Executive Council:


Membership Candidate Voting

Chapter Agenda


INTRO TO ROBERT’S RULES OF ORDER

• Robert’s Rules

• A system designed to keep meetings run efficiently

•Robert’s Rules

• Agenda:

o Used to expedite meeting business

o Outline for entire meeting

o Developed by the secretary, and enforced by the President

• What is a motion?

o A motion is a proposal that the entire membership take action or a stand on an issue.

• Our informal form of Robert’s Rules

o Different types of motions

Individual members can:

to subsidiary, privileged, and incidental motions.

is voted on before a main motion.

concerning other motions and must be considered before the other

motion.

important matters unrelated to pending business.

• 8 Steps to a motion

o 1. Obtain floor from the Chair (President)

o 2. Present motion (Ex: “I move that...”)

o 3. The motion is seconded (If not, the motion is lost)

o 4. The motion is explained (The Chair/President restates the motion and you explain

o 5. The Chair opens the floor for discussion

o 6. Discussion is ended

o 7. A vote is taken

o 8. The vote is tallied and the results are presented