FY20 Bleckley Annual 21st CCLC Evaluation Report revised 6-28-20

FY20 Annual Evaluation Report

Bleckley County 21st Century Community Learning Center Initiative

June 2020

Prepared by:

Norris Consulting Group, Inc. (Evaluator)

P.O. Box 8332

Warner Robins, GA 31095

478-923-2955 (phone)

478-923-2956 (fax)

FY20 Annual Evaluation Report

Bleckley County 21st Century Community Learning Center Initiative Table of Contents

Page #:

I. Overview and History of Program.......................................................................................3 II. Student Attendance and Enrollment ....................................................................................3 III. Program Operation...............................................................................................................5 IV. Quality of Staffing ...............................................................................................................9 V. Objective Assessment ........................................................................................................10 VI. Other Observations ............................................................................................................16 VII. Progress Towards Sustainability........................................................................................20 VIII. Overall Recommendations.................................................................................................22

Appendices:

Appendix A: Data Tables by Site ....................................................................................25 Appendix B: Family Program Survey .............................................................................26 Appendix V: Family Parent Meeting Survey ..................................................................29 Appendix D: Meeting Survey..........................................................................................32 Appendix E: Staff Survey ...............................................................................................35 Appendix F: Classroom Teacher Survey ........................................................................38 Appendix G: Evaluation Worksheet Summary ...............................................................41

I. Overview and History of Program

In July 2015, The Bleckley County Board of Education in collaboration with Communities In Schools of Cochran/Bleckley County and Family Connection Community Partnership, Inc. (“Collaborative”) received funding to support the Bleckley 21st Century Community Learning Center Initiative. There are sites: The Primary Royal Academy (located at the Bleckley County Primary School) targets 75 students in grades K - 2 and the Royal Academy (currently located at the elementary school) targets 105 students in grades 3 - 8.

This project contains challenging, innovative and engaging ideas and strategies such as the use of: Study Island, Lexia, Go Math, MathFacts To Go, Sing Spell Read and Write and Jack and Jilly software; Rollercoaster Tycoon (a computer-based instructional program that allows students to discover the math and science involved in building an amusement park); K'NEX building sets to study physics and motion; GEO motion

(developmentally appropriate curriculum that meets National Standards for Physical Education, Dance and Health); recreational activities, games and summer mini-camps; research based prevention curricula (e.g. Mendez Too Good for Drugs and Violence, Choosing the Best, and On Point Life Skills); mentors; other hands on learning activities that include STEM projects; and a school-based health center.

For the past five years, the Bleckley County 21st CCLC Initiative has successfully provided these services for the target population. The annual evaluation reports document that many of the project's goals and objectives have been consistently achieved.

II. Student Attendance and Enrollment

The Initiative had an enrollment of 227

students during the 2019-2020 school year.

Number of Students Enrolled by Site 2019-2020 After School Program Number of

These students were served at one of two sites:

Site

Students Percent of Total

Primary Royal Academy School or Royal Academy School.

Primary Royal Academy 75 33% Primary Royal Academy 152 67% Total 227 100%

Race and Gender: Fifty-eight percent (58%) of the participating students are African American, 37% are white, 1% Hispanic, and 4% are of another race/ethnicity. This is compared to a school system profile of 68% white; 25% African American; 3% Hispanic; and 4% other. Regarding gender, 56% of our students are male and 44% female.

58%

Participant Profile Race

37%

44%

Participant Profile Gender

56%

Black White Hispanic Other

Male Female

Grade Levels and School: Our participating students are enrolled in grades Kindergarten – 8th grade at the local primary, elementary, and middle schools.

Participant Profile

4 8

50 40 30 20 10 0

3 3 3 0 3 0

1 5

4 1

Grade Level

1 0 1 4

Kindergarten1st Grade2nd Grade3rd Grade4th Grade5th Grade6th Grade7th Grade8th Grade Number of Youth Participating

125 100 75

7 5

Participant Profile School

122

3 0

Primary Elementary Middle

Number of Youth Participating

Free and Reduced Lunch: One hundred (100%) percent of the students receive free or reduced lunch.

After school sessions were offered

Number of Sessions Attended by Participating Youth 2019-2020 School Year

Monday – Thursday for 3 hours daily at Primary

Number of SessionsNumber of Students

Percent of Total

Royal Academy and Royal Academy. The program was held August 7, 2019 through March 12, 2020. A total of 12,883 sessions were completed with the average student attending 57 sessions. The average daily attendance was 52 students at Primary Royal Academy and 72 at Royal Academy. The number of regularly

Fewer than 10 sessions 11 5% 10 – 19 sessions 14 6% 20 – 29 sessions 25 11% 30 – 39 sessions 45 20% 40 – 49 sessions 12 5% 50 – 59 sessions 10 4% 60 – 69 sessions 17 7% 70 – 79 sessions 18 8% 80 – 89 sessions 26 11% 90 – 99 sessions 31 14% 100 or more sessions 18 8% Total 227 100% Avg. number of sessions/student 57 sessions/student

participating students (attending at least 30 days) was 62 for Primary Royal Academy and 115 for Royal Academy.

III. Program Operation

Daily Programming Schedule for After School Programs:

The Bleckley County Royal Academy after school program ran from 3:15 PM to 6:15 PM, Monday through Thursday. The Bleckley County Primary Royal Academy after school program ran from 3:00 PM to 6:00 PM, Monday through Thursday. The programs began with a nutritious snack, and enrichment and recreation activities, followed by homework help and tutoring in math, language arts, and reading.

Success Stories

Success story from a grandparent of a child who was struggling to pass his classes, now has all A’s after being in the program. (Primary Royal Academy / Royal Academy Family Services/Site Coordinator, Quarter 1)

Forming a relationship with some of the students that seemed to be a little hard to communicate with. (Primary Royal Academy / Royal Academy Family Services/Site Coordinator, Quarter 2)

I have had multiple parents comment that their child was improving academically since being in the program. (Primary Royal Academy / Royal Academy Family Services/Site Coordinator, Quarter 3)

Blessing boxes for six families. (Primary Royal Academy / Royal Academy Family Services/Site Coordinator, Quarter 3)

Family Literacy and Involvement Activities

Eight (8) family literacy and involvement activities were held with an average of 32 parents and 1 student per event. A total of 241 parents/guardians attended at least one activity, resulting in 265 contacts.

Family Literacy Activities

2019 - 2020 School Year

Site Event Date Time Offered

# of

family members

# of

students

Primary Royal

Parent meeting regarding initiative updates and ABC Women’s Clinic

9/10/19 6:30 P.M. to 7:30 P.M. 8 0

Academy

US Census Committee 10/22/19 6:30 P.M. to 7:30 P.M. 1 0 Thanksgiving meal 11/19/19 6:30 P.M. to 7:30 P.M. 24 0

Family event Winterfest at Bleckley County Elementary School

2/11/20 5:30 P.M. to 7:30 P.M. 6 0

Royal

Academy

Community Back-to-School Bash 8/2/19 6:00 P.M. to 8:00 P.M. 135 8 US Census Committee 10/22/19 6:30 P.M. to 7:30 P.M. 4 0 Thanksgiving meal 11/19/19 6:30 P.M. to 7:30 P.M. 32 0

Family event Winterfest at Bleckley County Elementary School

2/11/20 5:30 P.M. to 7:30 P.M. 49 0

Total 8 activities 5 days 11 hours

parents per event

1 student per event

IV. Quality of Staffing

Our initiative employs a total of 59 staff members. This includes: a Program Director; Family Services/Site Coordinator; 7 certified teachers; and 50 certified paraprofessionals and other non-certified staff. The staff demographic profile is as follows: 92% female; 8% male; 86% white; and 14% African American. Our student:staff ratio for tutoring is 5:1. Our student:staff ratio for other activities is 10:1.

Training for Staff and/or Volunteers:

Staff and volunteer training is a major focus throughout the program. A total of three (3) opportunities were held with an average of 4 participants attending. Opportunities include:

Staff and/or Volunteer Training

2019 - 2020 School Year

Date of training Description of Training Provided Number of Participants

8/1/19 Assignments/duties, book nook information, and questions 12 9/26/19 “Non-violent Crisis Intervention: Abridged” training 1 12/3/19 Region 4 Brown Bag training Not specified

V. Objective Assessment

Status of Achievement of Goals and Objectives

Objective #1.1: Each year of the grant, a minimum of 55% of the students actively participating (attending at least 30 sessions) in the program will improve their reading grades.

Met Objective #1.1: 71% of the participating students improved their language arts grade during the 2019-2020 school year. Fifty-eight (34) of these students improved by at least one letter grade and 24 students raised a failing grade to at least a “C”.

Objective #1.2: Each year of the grant, a minimum of 55% of the students actively participating (attending at least 30 sessions) in the program will improve their language arts grades.

Met Objective #1.2: 71% of the participating students improved their language arts grade during the 2019-2020 school year. Fifty-eight (34) of these students improved by at least one letter grade and 24 students raised a failing grade to at least a “C”.

Objective #1.3: Each year of the grant, a minimum of 55% of the students actively participating (attending at least 30 sessions) in the program will improve their math grades.

Met Objective #1.3: 72% of the participating students improved their math grade during the 2019- 2020 school year. Fifty-nine (59) of these students improved by at least one letter grade and 24 students raised a failing grade to at least a “C”.

Objective #1.4: Each year of the grant, a minimum of 55% of the students actively participating (attending at least 30 sessions) in the program will improve their science grades.

Met Objective #1.4: 67% of the participating students improved their science grade during the 2019- 2020 school year. Thirty-four (34) of these students improved by at least one letter grade and 11 students raised a failing grade to at least a “C”.

Objective #1.5: Each year of the grant, a minimum of 55% of the students actively participating (attending at least 30 sessions) in the program will improve their social studies grades.

Met Objective #1.5: 71% of the participating students improved their social studies grade during the 2019-2020 school year. Thirty-three (33) of these students improved by at least one letter grade and 11 students raised a failing grade to at least a “C”.

Objective #1.6: Each year of the grant, 50% of actively participating students in grades 3 - 8 will score at the Developing Learners Level or higher in the Reading/ELA section of the Georgia Milestones Assessment system.

Unable to Measure Objective #1.6: Due to COVID-10, the Georgia Milestones Assessment was not administered during the 2019-20 school year.

Objective #1.8: Each year of the grant, 50% of actively participating students in grades 3 - 8 will score at the Developing Learners Level or higher on the math section of the Georgia Milestones Assessment system. Unable to Measure Objective #1.8: Due to COVID-10, the Georgia Milestones Assessment was not administered during the 2019-20 school year.

Objective #1.9: Each year of the grant, 50% of actively participating students in grades 3 - 8 will score at the Developing Learners Level or higher on the science section of the Georgia Milestones Assessment system.

Unable to Measure Objective #1.9: Due to COVID-10, the Georgia Milestones Assessment was not administered during the 2019-20 school year.

Objective #1.10: Each year of the grant, 50% of actively participating students in grades 3 - 8 will score at the Developing Learners Level or higher on the social studies section of the Georgia Milestones Assessment system.

Unable to Measure Objective #1.6: Due to COVID-10, the Georgia Milestones Assessment was not administered during the 2019-20 school year.

Goal #2: Improve student attendance, behavior, homework completion, class participation and behavior

Objective #2.1: Each year of the grant, a minimum of 95% of the students actively participating in the program will be absent from school for 15 days or more.

Met Objective #2.1: During the 2019-2020 school year, 98% of the participating students were absent 15 or less days.

Objective #2.2: Each year of the grant, a minimum of 75% of students actively participating in the program will demonstrate improvement in homework completion.

Did Not Meet Objective #2.2: During the 2019-2020 school year, 67% of the participating students, who needed to improve, demonstrated improvement in timely homework completion. Objective #2.3: Each year of the grant, a minimum of 75% of students actively participating in the program will demonstrate improvement in class participation.

Did Not Meet Objective #2.3: During the 2019-2020 school year, 68% of the participating students, who needed to improve, demonstrated improvement in class participation.

Objective #2.4: Each year of the grant, a minimum of 55% of students actively participating in the program will demonstrate improvement in behavior.

Did Not Meet Objective #2.4: During the 2019-2020 school year, 46% of the participating students, who needed to improve, demonstrated improvement in behavior.

Objective #2.5: Each year of the grant, a minimum of 90% of students actively participating in the program will be promoted to the next grade level.

Met Objective #2.5: During the 2019-2020 school year, 91% of the participating students were promoted to the next grade level.

Goal #3: Improve family involvement

Objective #3.1: Each year of the grant, a minimum of 80% of the parents/guardians who attend at least one family related session will state that they have gained increased knowledge regarding encouraging and supporting their child's academic success.

Met Objective #3.1: During the 2019-2020 school year, 94% of parents/guardians stated they have gained increased knowledge.

Objective #3.2: Each year of the grant, a minimum of 70 family members of participating students will attend at least one literacy and related education development opportunity .

Met Objective #3.2: During the 2019-2020 school year, 241 adult family members of the participating students attended at least one literacy and related education development opportunity.

We have documented academic progress regarding our regularly participating students. We compared these individuals’ grades from the second and last grading periods of the 2019-2020 school year. Regarding their Math grade:

- More than two out of every three students (72%) improved their Math grade.

- 59 students improved by at least a letter grade.

- 24 students entering the program failing improved their grade to at least a “C”.

Regarding their Language Arts grade:

- More than two out of every three students (71%) improved their Language Arts grade. - 58 students improved by at least a letter grade.

- 24 students entering the program failing improved his/her grade to at least a “C”.

Regarding their Science grade:

- More than two out of every three students (67%) improved their Science grade. - 34 students improved by at least a letter grade.

- 11 students entering the program failing improved his/her grade to at least a “C”.

Regarding their Social Studies grade:

- More than two out of every three students (71%) improved their Social Studies grade. - 33 students improved by at least a letter grade.

- 11 students entering the program failing improved his/her grade to at least a “C”.

Selected Statistics Regarding

Participating Students’ Academic Performance 2019-2020 School Year

Subject

Number of students improving by at least one letter grade

Number of students improving by at least two letter grades

Math 59 13

Language Arts 58 11

Science 34 2

Social Studies 33 1

Total Number of Instances * 184 27

*Some students are included in more than one subject (i.e. it is 184 instances, not 184 students)

Preventing Academic Failure:

The initiative was able to document 184 instances of a student improving his/her grade by at least a letter grade. Furthermore, we have documented 70 instances of participating students raising a failing grade to at least a "C".

Number of Failing Students Improving Their Grades

2019-2020 School Year

Improvement Documented Math Language Arts

Science Social Studies

Total

“F “ to a “C” 21 22 10 10 63

“F” to a “B” 3 2 1 1 7

“F” to a “A” 0 0 0 0 0

Total Improved to Passing 24 24 11 11 70

Absenteeism:

Ninety-eight percent (98%) were absent 15 or less days during the 2019-2020 school year. In fact, the average participating student was absent only five days during the year.

Year End Academic Status:

We also reviewed the status of participating students at the end of the 2019-2020 school year. 91% of these students were promoted to the next grade level and 9% were retained.

Classroom Teacher Feedback:

The program staff interacted regularly throughout the school year with the students’ regular classroom teachers. They discussed the students’ strengths and weaknesses in order to be able to help each student. Throughout this interaction, the importance of ongoing communication between the regular classroom teacher and the after school program staff was emphasized.

The students’ regular classroom teachers completed a survey at the end of the 2019-2020 school year. Feedback was obtained regarding 41% (n=227) of the participating summer and school year students. This feedback indicates improvement in a variety of areas.

Observations Regarding After School Program Participants

Teacher Opinions (n=93)

Observation No need to improve

Significant improvement

Moderate improvement

improvement No change Slight decline Moderate

Slight

decline

Significant decline

To what extent has the student changed their behavior in terms of :

# % # % # % # % # % # % # % # % Turning in his/her

homework in on-time 22 24% 14 15% 18 19% 15 16% 23 25% 1 1% 0 0% 0 0% Completing homework

to your satisfaction 18 19% 19 20% 16 17% 15 16% 24 26% 1 1% 0 0% 0 0% Participate in class 13 14% 11 12% 25 27% 18 19% 22 24% 3 3% 0 0% 1 1% Volunteering for more

responsibilities or extra credit work

18 19% 14 15% 12 13% 12 13% 34 37% 2 2% 0 0% 1 1%

Attend class regularly 59 6% 2 2% 3 3% 5 5% 21 23% 2 2% 1 1% 0 0% Attentiveness in class 15 16% 9 10% 19 20% 20 22% 24 26% 4 4% 1 1% 1 1% Behave well in class 27 29% 8 9% 10 11% 12 13% 28 30% 5 5% 1 1% 2 2% Academic performance 5 5% 16 17% 24 26% 29 31% 16 17% 2 2% 0 0% 1 1% Come to school

motivated to learn 18 19% 12 13% 16 17% 18 19% 24 26% 4 4% 1 1% 0 0% Get along well with

other students 40 43% 3 3% 11 12% 7 8% 29 31% 2 2% 0 0% 1 1%

VI. Other Observations

Many planning and staff development activities have been completed to ensure the success of the Initiative. Six (6) Management Team meetings were held with an average of three (3) participants.

Management Team

2019 – 2020

Meeting Date Topics Discussed Number of Participants

8/29/19 New site coordinator (Michelle Miller), Brown Bag, monitoring, EOY

summer report, and worksheets

9/23/19 Lack of students enrolled, review of Brown Bag, and discussion regarding

grant

10/15/19 New site coordinator (Michelle Miller), attendance, field trips, Thanksgiving,

and potential move

12/16/19 Review of Brown Bag and preparation of move from Royal Academy 3 1/14/20 The management team met and each team member gave updates 3

2/3/20 The management team met via phone call and each team member gave

updates

Four (4) individuals attended the Advisory Committee meeting held this school year. Committee members met to discuss a variety of issues such as attendance, the move to Bleckley County Elementary School, results of goals and objectives, and the next steps.

Advisory Committee

2019 - 2020

Date of training Topics Discussed Number of Participants

12/16/19 Attendance – teachers and students move for students in 3rd thru 8th grade to

Bleckley County Elementary School, results of goals and objectives, and next

steps

Program Management Activities:

The Program Director/Cayen Data Coordinator worked diligently on program start-up activities for the after school program. The Project Director also worked to ensure that all aspects of the program are in compliance with federal and state 21st CCLC policies and procedures; ensure that all deliverables are met;

coordinating the program’s fiscal management and reporting responsibilities; oversee the day-to-day operations of the program; maintain all required student documentation, consent forms, etc., for each enrolled participant; work with independent evaluator; attend relevant 21st CCLC training opportunities; work to strengthen and support existing program; work with community partners to ensure MOA responsibilities are fulfilled; coordinate the ongoing communication plan; coordinate the ongoing community awareness campaign; communicate with all stakeholders to provide a high level of service to program participants; participate in fundraising activities to help support and sustain the 21st CCLC program; and work closely with school administrators and staff to identify eligible students.

Program Director Feedback

2019 - 2020 School Year

Project Related Activities: Progress Occurring To-Date:

Ensure that all aspects of the program are in

compliance with federal and state 21st CCLC policies and procedures

Ensure that all deliverables are met; coordinating the program’s fiscal

management and reporting responsibilities

Oversee the day-to-day operations of the program Maintain all required

student documentation, consent forms, etc., for each enrolled participant

Work with independent evaluator

Attend relevant 21st CCLC training opportunities

Working to strengthen and support existing program Working with community partners to ensure MOA responsibilities are fulfilled Coordinating the ongoing communication plan

Coordinating the ongoing community awareness campaign

To assure that all policies and procedures are met, I maintain constant contact with ERES Ritchie Ray and GaDOE FA Andre Hill.

To maintain all policies and procedures are met, Bleckley 21st CCLC maintains constant communication with GaDOE, Ritchie Ray, and Andre Hill, through e-mail and telephone contact.

Walkthroughs are conducted to assure that staff and students are present and accounted for and all supplies required are available.

21st CCLC maintains copies of the student’s enrollment forms. 21st CCLC maintains copies of staff applications and personnel file.

21st CCLC maintains a contract with Norris Consulting Group for evaluation services.

21st CCLC summer symposium, sub-grantee meeting; and Brown Bag on 9/19/19. Management team meetings on 10/15/19 and 12/16/19. Renewability webinar on 2/9/20. In order to strengthen the program, I maintain contact with Ritchie Ray, Andre Hill from GaDOE, and Carol Norris from Norris Consulting Group.

Continue to reach out to community partners such as Bleckley Extension Office, Bleckley County Health Department, and Middle Georgia State University to ensure collaboration.

Work closely with family services site coordinator to ensure that program is being conducted according to grant.

CIS/Family Connection has posted many photos on the social media page about events that have taken place in the program.

Program Director Feedback

2019 - 2020 School Year

Project Related Activities: Progress Occurring To-Date:

Communicating with all stakeholders to provide a high level of service to program participants

Participating in fundraising activities to help support and sustain the 21st CCLC program

Working closely with school administrators and staff to identify eligible students.

Updates are given in Bleckley Board of Education leadership meetings monthly, as well as the CIS/Family Connection board meeting monthly. ACE Club meeting with Bleckley County Elementary School and ELA specialist on 11/12/19, 11/13/19, and 12/10/19; advisory meeting on 12/16/19; leadership meetings on 1/15/20, on 3/19/20 and 3/30/20 via Zoom, on 4/3/20 via Google Meet, and on 4/14/20 at Bleckley County Middle School; collaborative meeting on 1/23/20; parent meeting on 1/23/20 at Bleckley County Elementary School; and Winterfest information table at Bleckley County Elementary School Winterfest on 2/12/20. None.

Bleckley 21st CCLC maintains open communication with school counselors, administrators, nutrition department, and transportation. Met with curriculum director Lara Rowland and ELA specialist Stephanie Stewart on 10/29/19 to identify at-risk students and discuss ways to develop a program to directly impact the students and their families.

The Family Services/Site Coordinator worked diligently on program start-up to ensure quality programming. Site Coordinators also met with the evaluator; attended trainings; made daily calls to parents to secure consent/enrollment; perform daily/weekly updates with counselors/principals to ensure eligibility; input daily attendance and weekly reports; check attendance upon arrival and departure daily; contact parents when there is a discipline issue; hold staff, management team, board, board/collaborative, and staff development meetings; scheduled safety drills; and plan activities.

Primary Royal Academy / Royal Academy

Family Services / Site Coordinator Feedback

2019 - 2020 School Year

Project Related Activities: Progress Occurring To-Date: Adhere to all requirements of the 21st CCLC grant Periodic reviews of the sub-grantee operations manual.

Attending all mandatory state meetings and training events as required

Build relationships with partners and securing in kind and other donations for 21st CCLC events Maintain a student file and all documentation, parental consent forms, etc. for each student enrolled in the 21st CCLC program

Work closely with principals, counselors and teachers to identify students eligible to be enrolled

Sheila Brantley attended sub-grantee meeting on 7/24/19; and Michelle Miller attended Brown Bag on 9/17/19 and 12/3/19; and Michelle Miller attended CPI training on 10/5/19. Attended webinar for end-of-year Cayen data system for 21st Century.

Working with community to provide snacks.

Daily calls with parents to secure consent/enrollment processing forms.

Daily/weekly updates with counselors/principals to ensure eligibility forms and eligibility of students to be enrolled.

Primary Royal Academy / Royal Academy

Family Services / Site Coordinator Feedback

2019 - 2020 School Year

Project Related Activities: Progress Occurring To-Date: in the 21st CCLC

Assist with the daily input of data to include attendance, new student information, donations and other information requested by the 21st CCLC data system

Input daily attendance and weekly reports.

Print weekly rosters for rotation schedule each day Place new rosters in each room on Thursday for the upcoming week.

Check student daily attendance, class assignments and check off departure attendance record and load buses

Schedule safety drills to include fire, weather and intruder drills

Contact parents when there is a discipline issue unless the action warrants a suspension or termination of the student from the program Develop and implement a schedule to deliver the Mendez Too Good for Drugs curriculum during enrichment

Work closely with the Bleckley County Collaborative's executive director, 21st CCLC program director, collaborative staff from other initiatives, board of directors and members of the collaborative to provide high level of services to students and families enrolled in the 21st CCLC

Develop a schedule (calendar of

events/activities/classes) and contact the participating community organizations to participate throughout the year in the 21st CCLC

Checking attendance daily upon arrival and at departure with bus loading.

None for 1st quarter. During 2nd quarter, weather drill on 11/6/19 and fire drill on 11/20/19. Due to school closure for weather and coronavirus, no drills were completed in 3rd quarter.

On an as needed basis.

No activity.

Staff meeting with Sheila Brantley on 8/1/19; collaborative with Sheila Brantley on 8/22/19; management team meetings on 8/29/19, 9/23/19, and 4/11/20; staff meetings on 10/9/19, 12/18/19, 3/17/20, and 5/19/20; team meetings on 10/15/19 and 3/4/20; collaborative meetings on 10/24/19 and 1/23/20; staff meetings on 3/23/20, 3/26/20, and 3/30/20 via Google Meeting; team meetings via Google Meet on 4/2/20, 4/13/20, 4/16/20, 4/23/20, 4/27/20, 5/7/20, and 5/14/20; and scheduled staff meeting for 5/28/20.

Ongoing.

VII. Progress Towards Sustainability

Four (4) community partners supported the Initiative donating an estimated $50,000 in goods and services.

Community Support

2019-2020 School Year

Estimated

Site Community Partner Role

dollar value of

contribution

Primary Royal

Bleckley County Board of Education

Provided In-Kind Donations - Space, utilities, phone, fax, internet connection, fiscal agent

$10,000

Academy

Bleckley County School Nutrition

Provided Paid Staffing - Staff for Snack and Meals $5,000

CIS/FC of Cochran and Bleckley County

Provided In-Kind Donations - Sponsorship of Monthly Parent Engagement Events, Volunteer and Board advisory support

$5,000

CSB of Middle Georgia Other - Group Therapy $5,000

Royal

Academy

Bleckley County Board of Education

Provided In-Kind Donations - Space, utilities, phone, fax, internet connection, fiscal agent

$10,000

Bleckley County School Nutrition

Provided Paid Staffing - Staff for Snack and Meals $5,000

CIS/FC of Cochran and Bleckley County

Provided In-Kind Donations - Sponsorship of Monthly Parent Engagement Events, Volunteer and Board advisory support

$5,000

CSB of Middle Georgia Other - Group Therapy $5,000

The initiative continues to rely on volunteer assistance and other community support. Twenty (20) community volunteer supported the program donating 78 hours of time.

Volunteer Support

2019-2020

Site Volunteer Volunteer Activities

Date(s) Service Provided

# of Hours Donated

Primary

Debbie Butler Served as a volunteer 11/19/19 3

Royal

Academy / Royal Academy

D. Byram Volunteered with back-to-school bash, including set up, backpack distribution, sign-in tables, breakdown, information, greeting, and clean up

S. Byram Volunteered with back-to-school bash, including set up, backpack distribution, sign-in tables, breakdown, information, greeting, and clean up

8/20/19 3 8/20/19 3

Joan Couey Provided assistance with the 21st CCLC move 1/6/20 3 Mike Davis Served as a volunteer 11/19/19 3

Volunteer Support

2019-2020

Site Volunteer Volunteer Activities

Date(s) Service Provided

# of Hours Donated

Laura Knox Provided assistance with the 21st CCLC move 1/6/20 3

Brandi Ledbetter

Volunteered with back-to-school bash, including set up, backpack distribution, sign-in tables, breakdown, information, greeting, and clean up

8/20/19 3

Served as a volunteer Various Q2

dates

D. Mathis Volunteered with back-to-school bash, including set up, backpack distribution, sign-in tables, breakdown, information, greeting, and clean up

J. Moore Volunteered with back-to-school bash, including set up, backpack distribution, sign-in tables, breakdown, information, greeting, and clean up

8/20/19 3 8/20/19 3

Tamiko Owens Provided assistance with the 21st CCLC move 1/6/20 3 Regina Smith Provided assistance with the 21st CCLC move 1/6/20 3

Mike Stoy Volunteered with back-to-school bash, including set up, backpack distribution, sign-in tables, breakdown, information, greeting, and clean up

8/20/19 3

Served as a volunteer 10/22/19

and

11/19/19

Jewell Trunnell Served as a volunteer 11/19/19 3 Gretchen Tuck Provided assistance with the 21st CCLC move 1/6/20 3

E. Vickers Volunteered with back-to-school bash, including set up, backpack distribution, sign-in tables, breakdown, information, greeting, and clean up

D. Vickers Volunteered with back-to-school bash, including set up, backpack distribution, sign-in tables, breakdown, information, greeting, and clean up

S. Vickers Volunteered with back-to-school bash, including set up, backpack distribution, sign-in tables, breakdown, information, greeting, and clean up

8/20/19 3 8/20/19 3 8/20/19 3

Patsy

Washburn

Volunteered with back-to-school bash, including set up, backpack distribution, sign-in tables, breakdown, information, greeting, and clean up

8/20/19 3

Served as a volunteer 11/19/19 3

Jackie Wilson Volunteered with back-to-school bash, including set up, backpack distribution, sign-in tables, breakdown, information, greeting, and clean up

8/20/19 3

Served as a volunteer 11/19/19 3

Ken

Youngblood

Volunteered with back-to-school bash, including set up, backpack distribution, sign-in tables, breakdown, information, greeting, and clean up

8/20/19 3

Served as a volunteer 11/19/19 3

Community awareness activities were conducted over the period including, Facebook social media posts. These activities resulted in an estimated 9,728 contacts.

Community Awareness Activities

2019-2020 School Year

Activity Type Date Activity Description Estimated Number Reached

Other: Facebook Q1 Various Facebook posts 3,927

10/10/19 Notice of no 21st CCLC after school program on 10/14/19

324

10/15/19 21st CCLC Parent Night 205

10/21/19 Announcement regarding field trip to Green Acres Farm

283

10/23/19 21st CCLC Parent Event 101

10/23/19 Notice regarding car riders after field trip to Green Acres Farm

10/24/19 Congratulations, Shouna Markl! 2019 BCMS REACH Scholar

628

1,872

10/28/19 Scenes from our visit to Green Acres Farm! 308

11/20/19 21st CCLC Parent Event and Thanksgiving Meal 1,543

1/3/20 21st CCLC Afterschool is Moving! 537

In summary, we are committed to sustaining the Bleckley County 21st CCLC Initiative and have the demonstrated track record to make this happen.

VIII. Overall Recommendations

During the year, the Bleckley County 21st CCLC Initiative met 9 of the 12 (75%) of the objectives that could be measured. Three other objectives could not be measured because, due to COVID-19, the Georgia Milestones Assessment was not administered during the 2019-20 school year. We are very pleased that we met the objectives relating to the grades, attendance, year-end promotion status, parent participation and parent knowledge gained. We are disappointed that we did not meet; homework completion, class participation and behavior related objectives. We feel that we set the benchmarks for these objectives too high. The evaluator is recommending that we consider modifying these objectives to make them more realistic.

We are also disappointed that we did not have any completed student and parent annual surveys to analyze due to the COVID-19 crisis. We usually distribute these surveys in April and this year it was impossible for us to distribute them.

Despite the challenging year, the Bleckley County 21st Century Community Learning Center Initiative is successfully providing quality after school programming. It meets both the requirements of the state 21st Century Community Learning Center Initiative and expectations of the parents of enrolled children.

COVID-19 has had a negative impact on our program. On March 15, 2020, upon the orders of Governor Brian Kemp and Bleckley County Board of Education, our 21st CCLC program was suspended until further notice. On April 1, 2020, they issued the order that schools in Georgia would not return to the classroom until fall 2020. The state Department of Education 21st CCLC leadership recommended that we adhere to the wishes of Bleckley County Board of Education. After much analysis of the number of citizens who had contracted COVID-19 and that number continuing to rise, the recommendation came from superintendent, Dr. Steve Smith, that we request to not have the 21st CCLC Summer Program. On May 12, 2020 we sent an email to our ERES requesting the option to not have Summer Camp for 2020 and the request was approved.

Despite the COVID-19 crisis, our program made great strides, as recently as January 2020, when we moved our Royal Academy program to Bleckley County Elementary School. We saw a huge increase in the number of enrolled students and the ADA at the site. The support of the administration and teachers has been tremendous. Our middle school administration has seen the benefits from the move to the elementary school and has requested that we consider having a site at their location. This would require a site coordinator and additional numbers of students served. This is still in the discussion phase.

Communication with parents improved greatly during the 2019-20 school year with the use of social media that is used by each school and CIS/FC. During the upcoming 2020-21 school year, a possible link from the district to the Facebook page may be beneficial.

As per a recommendation from our advisory committee we have requested to decrease the number of family activities to four times per school year in the upcoming application. As per the advisory committee, we were hosting far too many events. Our families are busy and would prefer to attend four events, each year, that have substantive programming of interest to their family.

The Bleckley County 21st CCLC remains committed to utilizing Georgia's Afterschool and Youth Development Standards. During the 2020-21 school year, we will continue to review the standards and network with peer programs for tips and ideas to make our program the best it can be.

We have noticed great improvement in the quality of our program since we moved one of our sites to the Bleckley County Elementary School. Administration has stepped up to help with discipline. We need additional communication between day school and after school teachers regarding the academic needs of our students. Bleckley County Elementary School is doing great in that context and it would be a wonderful improvement if we could have that across all schools. We expect to meet our homework completion, class participation and behavior related objectives next year because of this site location change and other efforts we will continue to undertake to address student emotional and social learning.

We understand that the COVID-19 crisis is not over. As the situation evolves, we will follow the necessary recommendations from Bleckley Board of Education during the 2020-2021 school year. This might necessitate an enhanced focus on virtual learning during the after school program. We will continue to work with school system leadership, our community partners and our parents in determining how best to serve our participating students.

Appendices

Appendix A: Data Tables by Site

Students Eligible for Free and Reduced Lunches

2019-2020 School Year

Eligibility Status Primary Royal Academy Royal Academy Total Eligible 100% 100% 100% Not eligible 0% 0% 0%

Number of Sessions Attended by Participating Youth

2019-2020 School Year

Sessions Attended Primary Royal Academy Royal Academy Total Less than 10 sessions 2 9 11 10 - 19 sessions 6 8 14 20 - 29 sessions 5 20 25 30 - 39 sessions 3 42 45 40 - 49 sessions 4 8 12 50 - 59 sessions 2 8 10 60 - 69 sessions 7 10 17 70 – 79 sessions 4 14 18 80 – 89 sessions 9 17 26 90 – 99 sessions 19 12 31 100 or more sessions 14 4 18 Total Students 75 152 227 Total Sessions Attended 5,366 7,517 12,883 Avg. Number of Sessions/Student 72 sessions/student 49 sessions/student 57 sessions/student

Family Literacy & Related Educational Development Contacts

2019-2020 School Year

Number of Sessions Primary Royal Academy Royal Academy Total Number of Contacts 39 226 265 Number of Parents Receiving Services 37 204 241 Percent of Parents Receiving Services 49% 134% 106%

Appendix B: Family Programs Survey

A total of 18 satisfaction surveys regarding the family programs offered through the 21st CCLC Initiative were completed. Below is a summary of their responses.

Participant Profile

By Program

Program #

US Census Committee (10/22/19) 5

Thanksgiving Meal (11/19/19) 13

Total 18

Satisfaction with the Family Program

Family Response

Program

Very

Satisfied

Somewhat satisfied

Not

satisfied

Don’t Know

Not

stated

# % # % # % # % # %

US Census Committee (10/22/19) 5 100% 0 0% 0 0% 0 0% 0 0% Thanksgiving Meal (11/19/19) 13 100% 0 0% 0 0% 0 0% 0 0% Total 18 100% 0 0% 0 0% 0 0% 0 0%

Have Gained Increased Knowledge Regarding Encouraging and Supporting My Child’s Academic Success

ProgramYes No Don’t know Not stated # % # % # % # %

US Census Committee (10/22/19) 4 80% 1 20% 0 0% 0 0% Thanksgiving Meal (11/19/19) 13 100% 0 0% 0 0% 0 0% Total 17 94% 1 6% 0 0% 0 0%

Family Programs Surveys – After School Program

Family Comments:

Both Sites: US Census Committee (10/22/19):

1. What’s the best thing about today’s program?

∙ Education of census.

∙ Learning about the census.

∙ Learning more about the census.

∙ Very informative, need to know information about the census.

2. What needs to be improved about today’s program?

∙ Can’t think of anything.

∙ N/A.

∙ Need more family/parents participation!

∙ None.

3. What additional programs and services would you like to see provided? ∙ More staffing and funds provided for program.

∙ N/A.

∙ Unknown at moment.

4. Additional Comments?

∙ Keep the program going. Good job.

∙ N/A.

∙ No.

Both Sites: Thanksgiving Meal (11/19/19):

1. What’s the best thing about today’s program?

∙ Bringing community together.

∙ Dinner and door prizes.

∙ Eating Thanksgiving dinner with 21st Century families.

∙ Everything. (Repeated 1 time)

∙ Gaining info on census data.

∙ Gathering family. Feed the people.

∙ It was all great.

∙ Learned a lot about census and more about Girls Scouts.

∙ Learning about the census.

∙ This event really brings the community together.

∙ Time spent with kids and support given to the program.

2. What needs to be improved about today’s program?

∙ Couldn’t hear very well.

∙ Everything was fine.

∙ Interesting presenters.

∙ N/A.

∙ Nothing. Everything was just fine.

∙ Nothing. (Repeated 5 times)

3. What additional programs and services would you like to see provided? ∙ I think ya’ll did a great job. Thank you, very much.

∙ Keep going with the program.

∙ Maybe more reading programs for the youth.

∙ N/A.

∙ None.

4. Additional Comments?

∙ I would like to have seen more respect out of the adults in the crowd. ∙ N/A. (Repeated 1 time)

∙ No. (Repeated 1 time)

∙ Thank you for all you all ya’ll do!

∙ Thank you.

Appendix C: Family Parent Meeting Survey

A total of 7 satisfaction surveys were received regarding parent meeting with ABC Women’s Clinic held on September 10, 2019. Below is a summary of their responses.

Parent’s Satisfaction with the After School Program

Family Response

Program # %

Very satisfied 7 100%

Somewhat satisfied 0 0%

Neither satisfied nor dissatisfied 0 0%

Somewhat dissatisfied 0 0%

Not stated 0 0%

Where Your Child Usually Went After School

Prior to Participating in the After School Program

Family Response

Program # %

My child stayed at home alone 0 0%

My child stayed home with a sibling, parent, guardian or sitter 5 71%

My child went to the home of someone else 2 29%

My child went someplace else for activities 0 0%

Other 0 0%

Not stated 0 0%

How You Found Out About the After School Program

Family Response

Program # %

From the school or agency 5 71%

From another parent 1 14%

From another community organization or agency 0 0%

From another student 0 0%

Other 0 0%

Not stated 1 14%

Opinions Regarding the After School Program Family Response

QuestionStrongly agree Somewhat agree

Neither agree nor disagree

Somewhat disagree

Strongly

disagree Not stated

# % # % # % # % # % # % The program has

helped improve my child’s behavior The program is helping my child to complete and turn in his/her

homework in a timely manner The program is

helping to improve my child’s reading skills

The program is helping to improve my child’s math skills

6 86% 1 14% 0 0% 0 0% 0 0% 0 0% 6 86% 0 0% 1 14% 0 0% 0 0% 0 0%

6 86% 0 0% 1 14% 0 0% 0 0% 0 0% 6 86% 0 0% 1 14% 0 0% 0 0% 0 0%

Would Like for Their Child to Participate

in the After School Program Next Year

Family Response

Program # %

Yes 7 100% No 0 0% Undecided 0 0% Not stated 0 0%

Parent Meeting Surveys – After School Program

Family Comments:

Parent Meeting with ABC Women’s Clinic (9/10/19)

1. What’s the best thing about the after school program?

∙ Every child learns differently, this program provide the extra help with homework. I feel this is where they get that extra support in timely manner.

∙ Helps children with learning school work and building confidence.

∙ I love this program. The teachers and staff seem to be really concerned for the success of my grandchildrens’ education.

∙ Individual one on one structure.

∙ My child has a chance to learn more after school.

∙ Not having to rush home from work and jump straight into doing homework.

2. What needs to be improved about the after school program?

∙ Bleckley has a good program/boot camp mini for self confidence improvement.

∙ Extending during the whole summer for the working parents even if it means paying a weekly fee. ∙ N/A. Nothing that I can think of.

∙ None.

∙ Nothing.

3. Anything else that you would like to say about the after school program?

∙ I can see the difference in grandchildrens’ education. For example, one of my grands come from Pulaski Elementary and had to be held back a grade because he was behind. He didn’t get the foundation he needed for going to the next grade. However, after one year in the Bleckley School System and 21st Century, he is now an all A student.

∙ My son has become more open to learning and more confident.

∙ N/A.

∙ No problems, continuous improvement with children.

∙ Program need support of parents, local government staff should not have to worry about budget cuts impacting the children future.

Appendix D: Meeting Survey

A total of 25 satisfaction surveys were received regarding the ACE Club and 21st CCLC parent meeting held on January 23, 2020. Below is a summary of their responses.

Satisfaction with the Family Program

Participant Response

Response # %

Very Satisfied 24 96%

Somewhat Satisfied 0 0%

Not Satisfied 0 0%

Don’t Know 1 6%

Not Stated 0 0%

Have Gained Increased Knowledge Regarding Encouraging

and Supporting My Child’s Academic Success

Participant Response

Response # %

Yes 25 100%

No 0 0%

Don’t know 0 0%

Not stated 0 0%

Meeting Surveys – After School Program

Participant Comments:

Both Sites: ACE Club and 21st CCLC Parent Meeting (1/23/20):

1. What’s the best thing about today’s program?

∙ Boost my child’s confidence.

∙ Everything – thank you.

∙ Explaining the program.

∙ Explanation of transitioning from old Pre-K to elementary. Good to see more parents participating. ∙ Good info/explanation of daily schedule.

∙ Good informational.

∙ I learned about the move to the elementary school.

∙ Information.

∙ Informative. (Repeated 1 time)

∙ Just learning how it all works.

∙ Knowing rules and times and schedule.

∙ Knowing they get help with homework.

∙ Knowing what they are learning.

∙ Learning how important the program is and how eager the staff is to assist the students. ∙ Learning the schedule and routine and having open communication.

∙ Presentation.

∙ The encouraging words by the teachers to reassure that he’s being taught the things he doesn’t understand.

∙ The enthusiasm!

∙ The information given for clarity of the program.

∙ The milestones schedule.

∙ Very informative, short and sweet.

2. What needs to be improved about today’s program?

∙ All was good.

∙ Everything is great so far. No complaints.

∙ Great program today!

∙ I got nothing.

∙ N/A. (Repeated 2 times)

∙ None. (Repeated 1 time)

∙ Nothing. (Repeated 5 times)

3. What additional programs and services would you like to see provided?

∙ Can’t think of any at this time.

∙ More staff for 1-1 assistance for student.

∙ Nothing.

∙ N/A. (Repeated 2 times)

∙ Tutoring is most important.

∙ Nothing in mind at the moment.

∙ None. (Repeated 1 time)

∙ None, very happy.

4. Additional Comments?

∙ Excellent program. Children enjoy program.

∙ Good job.

∙ I hope to see my son’s grades improve.

∙ My child just started, but he loves it.

∙ N/A. (Repeated 1 time)

∙ No. (Repeated 1 time)

∙ None. (Repeated 1 time)

∙ Thank you for helping our kids.

∙ Thank you helping the kids.

∙ Thanks for the additional attention given to the children that needs it. ∙ Was good information.

Appendix E: Staff Survey – After School Program

Ten (10) staff members of the After School Program at Primary and Royal Academy completed and returned surveys regarding the program.

Satisfaction with the Program

Staff Response (n=24)

Response # %

Very satisfied 3 30%

Somewhat satisfied 2 20%

Not satisfied 0 0%

Don’t know 0 0%

Not stated 5 50%

Opinions of the After School Program

Overall Staff Response (n=10)

Question Yes No Uncertain Not stated # % # % # % # %

Were enough activities planned for the students? 10 100% 0 0% 0 0% 0 0% Did you attend at least one of the family events? 3 30% 7 70% 0 0% 0 0% Did you think the activities/services were age

appropriate for the students? 9 90% 0 0% 1 10% 0 0% Do you feel students gained useful knowledge

through the program? 10 100% 0 0% 0 0% 0 0% Do you feel the after school program benefited

your students?8 80% 0 0% 2 20% 0 0% Do you feel discipline problems were handled

appropriately? 10 100% 0 0% 0 0% 0 0% Do you feel that you received an adequate

amount of training to perform your job duties? 10 100% 0 0% 0 0% 0 0% Do you feel that you received an adequate

amount of supervision and guidance when performing your job duties?

Do you feel that there is an adequate amount of communication between after school program staff members, regular school day staff, parents and students?

Does the existence of volunteers improve the quality of services provided by the after school program?

Would you like to work with the program next

10 100% 0 0% 0 0% 0 0% 5 50% 4 40% 1 10% 0 0% 8 80% 0 0% 2 20% 0 0%

year? 6 60% 3 30% 1 10% 0 0%

Staff Surveys - After School Program

Staff Comments:

Primary / Royal Academy:

1. When asked how satisfied you are with the After School Program, you answered “Not satisfied.” Please tell us why?

∙ I would like to see the middle school have a different set up. That would be the only part that I was not satisfied with.

2. What are the strengths of the After School Program?

∙ 1) It is structured. 2) HW help/study time. 3) Social time. 4) Safe place.

∙ Discipline issues were handled on the spot. Teachers were encouraged and supported by staff. ∙ I like having short 1 on 1 bursts to focus with each child on their work.

∙ Instruction connected to standards students are needing help on.

∙ Students are able to get homework done.

∙ The after school program is a wonderful resource to help students and parents meet their (the students) needs and prepare for test, and complete homework which takes a burden off of working parents; and hopefully provides them more time as a family.

∙ The students greatly benefited from the extra practice and one-on-one with a teacher. ∙ This is a powerful opportunity for students to have much needed academic support for homework completion, review and preview of concepts.

∙ Excellent teachers, parapros, and tutors.

∙ The program provides students with the extra help that they need with the academics. It also provides them with internet access to complete on-line assignments. The students are also given the opportunity to learn social skills by having the recreational time.

3. What needs to be improved about the After School Program?

∙ At the end of a 9 weeks maybe a list of focus standards to review, or that would benefit the group. ∙ Better communication between all academic teachers and afterschool teachers.

∙ Could use more of a structured program for middle school kids and separate the 3 grades. More MS teachers could be there for tutoring in special subjects. Maybe a different subject or two each day as a focus.

∙ Due dates for learning contacts set ahead of time and shared with everyone working. ∙ I’m not sure how to solve it – but some students were very unmotivated to work during the program. Part of it is they have been at school all day, and need a break. “Recess” wasn’t until the very end when students went home. Motivation is a real issue.

∙ If someone outside of the elementary school is working the understanding of what score to look at in Study Island.

∙ More communication between teachers regarding assignments.

∙ N/A. (Repeated 1 time)

∙ Smaller groups to maximize learning for all students.

∙ For the middle school students, communication with the middle school teachers. I tried the Google classroom, but it didn’t seem to work. I’m not sure what to do.

4. Additional comments about the After School Program?

∙ I will continue to refer students for the after school program, because I think it is valuable, but I do not want to work for the after school program next academic year because the long days were exhausting and created more stress for my family. Also preparing for the after school program took away from preparation for my usual work day.

∙ N/A.

∙ The move to BCES made the program even that much better!

∙ Looking forward to getting the program started again to serve our students.

∙ I know that it may be impossible, but I think the program would be more beneficial for the middle school students if they could be housed at the middle school. The teachers could communicate with the students in the afternoon, and it would help the 21st Century teacher(s) know what the students need help with and the assignments that need to be completed. It would also make the students feel as if they belong.

Appendix F: Classroom Teacher Survey - After School Program

Observations Regarding After School Program Participants

Teacher Opinions (n=93)

Observation No need to improve

Significant improvement

Moderate improvement

improvement No change Slight decline Moderate

Slight

decline

Significant decline

To what extent has the student changed their behavior in terms of :

# % # % # % # % # % # % # % # % Turning in his/her

homework in on-time 22 24% 14 15% 18 19% 15 16% 23 25% 1 1% 0 0% 0 0% Completing homework

to your satisfaction 18 19% 19 20% 16 17% 15 16% 24 26% 1 1% 0 0% 0 0% Participate in class 13 14% 11 12% 25 27% 18 19% 22 24% 3 3% 0 0% 1 1% Volunteering for more

responsibilities or extra credit work

18 19% 14 15% 12 13% 12 13% 34 37% 2 2% 0 0% 1 1%

motivated to learn 18 19% 12 13% 16 17% 18 19% 24 26% 4 4% 1 1% 0 0% Get along well with

other students 40 43% 3 3% 11 12% 7 8% 29 31% 2 2% 0 0% 1 1%

Primary Royal Academy School: Overall Teacher Response

Observations Regarding After School Program Participants

Primary Royal Academy School Teacher Opinions (n=36)

Observation No need to improve

Significant improvement

Moderate improvement

improvement No change Slight decline Moderate

Slight

decline

Significant decline

To what extent has the student changed their behavior in terms of :

# % # % # % # % # % # % # % # % Turning in his/her

homework in on-time 9 25% 5 14% 3 8% 5 14% 13 36% 1 3% 0 0% 0 0% Completing homework

to your satisfaction 9 25% 5 14% 4 11% 3 8% 14 39% 1 3% 0 0% 0 0% Participate in class 6 17% 4 11% 6 17% 7 19% 9 25% 3 8% 0 0% 1 3% Volunteering for more

responsibilities or extra credit work

10 28% 5 14% 1 3% 5 14% 12 33% 2 6% 0 0% 1 3%

Attend class regularly 22 61% 0 0% 0 0% 1 3% 11 31% 1 3% 1 3% 0 0% Attentiveness in class 4 11% 3 8% 6 17% 8 22% 11 31% 2 6% 1 3% 1 3% Behave well in class 7 19% 4 11% 4 11% 3 8% 13 36% 4 11% 0 0% 1 3% Academic performance 2 6% 5 14% 9 25% 10 28% 8 22% 1 3% 0 0% 1 3% Come to school

motivated to learn 4 11% 5 14% 5 14% 5 14% 14 39% 2 6% 1 3% 0 0% Get along well with

other students 16 44% 1 3% 3 8% 3 8% 11 31% 1 3% 0 0% 1 3% * 35 surveys returned were for students attending more than 30 days.

Royal Academy School: Overall Teacher Response

Observations Regarding After School Program Participants

Royal Academy Middle School Teacher Opinions (n=57)

Observation No need to improve

Significant improvement

Moderate improvement

improvement No change Slight decline Moderate

Slight

decline

Significant decline

To what extent has the student changed their behavior in terms of :

# % # % # % # % # % # % # % # % Turning in his/her

homework in on-time 13 23% 9 16% 15 26% 10 18% 10 18% 0 0% 0 0% 0 0% Completing homework

to your satisfaction 9 16% 14 25% 12 21% 12 21% 10 18% 0 0% 0 0% 0 0% Participate in class 7 12% 7 12% 19 33% 11 19% 13 23% 0 0% 0 0% 0 0% Volunteering for more

responsibilities or extra credit work

8 14% 9 16% 11 19% 7 12% 22 39% 0 0% 0 0% 0 0%

Attend class regularly 37 65% 2 4% 3 5% 4 7% 10 18% 1 2% 0 0% 0 0% Attentiveness in class 11 19% 6 11% 13 23% 12 21% 13 23% 2 4% 0 0% 0 0% Behave well in class 20 35% 4 7% 6 11% 9 16% 15 26% 1 2% 1 2% 1 2% Academic performance 3 5% 11 19% 15 26% 19 33% 8 14% 1 2% 0 0% 0 0% Come to school

motivated to learn 14 25% 7 12% 11 19% 13 23% 10 18% 2 4% 0 0% 0 0% Get along well with

other students 24 42% 2 4% 8 14% 4 7% 18 32% 1 2% 0 0% 0 0% * 53 surveys returned were for students attending more than 30 days.

Appendix G: Evaluation Worksheet Summary

Bleckley County 21st Century Community Learning Center Initiative

FY20 Annual Evaluation Report

2019 – 2020 School Year

Individual

Completing Worksheet

1st Quarter Evaluation Information 2nd Quarter Evaluation Information 3rd Quarter Evaluation Information

Program

Director / Cayen Data Coordinator

▸ Ensure that all aspects of the program are in compliance with federal and state 21st CCLC policies and procedures: To assure that all policies and procedures are met, I maintain constant contact with ERES Ritchie Ray and GaDOE FA Andre Hill.

▸ Ensure that all deliverables are met; coordinating the program’s fiscal management and reporting responsibilities: To maintain all policies and procedures are met, Bleckley 21st CCLC maintains constant communication with GaDOE, Ritchie Ray, and Andre Hill, through e-mail and telephone contact.

▸ Oversee the day-to-day operations of the program: Walkthroughs are conducted to assure that staff and students are present and accounted for and all supplies required are available. ▸ Maintain all required student documentation, consent forms, etc., for each enrolled participant: 21st CCLC maintains copies of the student’s enrollment forms. 21st CCLC maintains copies of staff applications and personnel file.

▸ Work with independent evaluator: 21st CCLC maintains a contract with Norris Consulting Group for evaluation services.

▸ Attend relevant 21st CCLC training opportunities: 21st CCLC summer symposium, sub-grantee meeting; and Brown Bag on 9/19/19.

▸ Work to strengthen and support existing program: In order to strengthen the program, I maintain contact with Ritchie Ray, Andre Hill

▸ Work with independent evaluator: 21st CCLC maintains a contract with Norris Consulting Group for evaluation services.

▸ Attend relevant 21st CCLC training opportunities: Management team meetings on 10/15/19 and 12/16/19.

▸ Work to strengthen and support existing program: In order to strengthen the program, I maintain contact with Ritchie Ray, Andre Hill from GaDOE, and Carol Norris from Norris

▸ Work with independent evaluator: 21st CCLC maintains a contract with Norris Consulting Group for evaluation services.

▸ Attend relevant 21st CCLC training opportunities: Renewability webinar on 2/9/20. ▸ Work to strengthen and support existing program: In order to strengthen the program, I maintain contact with Ritchie Ray, Andre Hill from GaDOE, and Carol Norris from Norris Consulting Group.

Bleckley County 21st Century Community Learning Center Initiative

FY20 Annual Evaluation Report

2019 – 2020 School Year

Individual

Completing Worksheet

1st Quarter Evaluation Information 2nd Quarter Evaluation Information 3rd Quarter Evaluation Information

from GaDOE, and Carol Norris from Norris Consulting Group.

▸ Working with community partners to ensure MOA responsibilities are fulfilled: Continue to reach out to community partners such as Bleckley Extension Office, Bleckley County Health Department, and Middle Georgia State University to ensure collaboration.

▸ Coordinating the ongoing communication plan: Work closely with family services site coordinator to ensure that program is being conducted according to grant.

▸ Participate in fundraising activities to help support and sustain the 21st CCLC program: None.

Consulting Group.

▸ Coordinating the ongoing communication plan: Work closely with family services site coordinator to ensure that program is being conducted according to grant.

▸ Participate in fundraising activities to help support and sustain the 21st CCLC program: None.

▸ Work closely with school administrators and staff to identify eligible students: Bleckley 21st CCLC maintains open communication with school counselors, administrators, nutrition department, and transportation. Met with curriculum director Lara Rowland and ELA specialist Stephanie Stewart on 10/29/19 to identify at-risk students and discuss ways to

▸ Coordinating the ongoing communication plan: Work closely with family services site coordinator to ensure that program is being conducted according to grant.

▸ Coordinate the ongoing community awareness campaign: CIS/Family Connection has posted many photos on the social media page about events that have taken place in the program. ▸ Communicate with all stakeholders to provide a high level of service to program participants: Updates are given in Bleckley Board of Education leadership meetings monthly, as well as the CIS/Family Connection board meeting monthly. Leadership meetings on 1/15/20, on 3/19/20 and 3/30/20 via Zoom, on 4/3/20 via Google Meet, and on 4/14/20 at Bleckley County Middle School; collaborative meeting on 1/23/20; parent meeting on 1/23/20 at Bleckley County Elementary School; and Winterfest information table at Bleckley County Elementary School Winterfest on 2/12/20. ▸ Participate in fundraising activities to help support and sustain the 21st CCLC program: None.

Bleckley County 21st Century Community Learning Center Initiative

FY20 Annual Evaluation Report

2019 – 2020 School Year

Individual

Completing Worksheet

1st Quarter Evaluation Information 2nd Quarter Evaluation Information 3rd Quarter Evaluation Information

including set up, backpack distribution, sign-in tables, breakdown, information, greeting, and clean up on 8/20/19, for a total of 3 hours donated each.

▸ Community partners: Bleckley County Extension Service provided space for collaborative meetings, components for youth program such as Lights On Afterschool, and youth leadership programs, for an estimated value of $500; Bleckley County Nutrition Department provided snacks for students daily through USDA, for an estimated value of $11,000; and Bleckley County School System provided classroom space, utilities, and internet services, for an estimated value of $1,200 monthly.

▸ Other presentations: Facebook: Various Facebook posts this quarter, reaching an estimated 3,927 people.

▸ Barriers: Parent and student attendance. ▸ Additional comments: Students began attending 8/7/19 for the 2019-2020 school year.

develop a program to directly impact the students and their families.

▸ # of volunteers: 8: Debbie Butler, Mike Davis, Jewell Trunnell, Patsy Washburn, Jackie Wilson, and Ken Youngblood all served as volunteers on 11/19/19, for a total of 3 hours donated each; Brandi Ledbetter served as a volunteer on various dates, for a total of 5 hours donated; and Mike Stoy served as a volunteer on 10/22/19 and 11/19/19, for a total of 4 hours donated.

▸ Other presentations: Facebook: 10/10/19: Notice of no 21st CCLC after school program on 10/14/19, reaching an estimated 324 people; 10/15/19: 21st CCLC Parent Night, reaching an estimated 205 people; 10/21/19: Announcement regarding field trip to Green Acres Farm, reaching an estimated 283 people; 10/23/19: 21st CCLC Parent Event, reaching an estimated 101 people; 10/23/19: Notice regarding car riders after field trip to Green Acres Farm, reaching an estimated 628 people; 10/24/19: Congratulations, Shouna Markl! 2019 BCMS REACH Scholar, reaching an estimated 1,872

curriculum director Lara Rowland and ELA specialist Stephanie Stewart on 10/29/19 to identify at-risk students and discuss ways to

develop a program to directly impact the students and their families.

▸ # of volunteers: 5: Joan Couey, Laura Knox, Tamiko Owens, Gretchen Tuck, and Regina Smith all provided assistance with the 21st CCLC move on 1/6/20, for a total of 3 hours donated each.

▸ Community partners: Bleckley County Extension Office provided space for collaborative meetings and components for youth program, such as Lights On Afterschool and youth leadership program, for an estimated value of $500; Bleckley County School Nutrition Department provided snacks for students daily through USDA, for an estimated value of $11,000; and Bleckley County School System provided classroom space, utilities, and internet services, for an estimated value of $1,200 monthly.

▸ Other presentations: Facebook: 1/3/20: 21st CCLC Afterschool is Moving!, reaching an estimated 537 people.

▸ Barriers: Parent and student attendance. ▸ Additional comments: Per Governor’s orders, school was stopped to prevent the spread of GOVID-19 on 3/16/20.

Bleckley County 21st Century Community Learning Center Initiative

FY20 Annual Evaluation Report

2019 – 2020 School Year

Individual

Completing Worksheet

Management

1st Quarter Evaluation Information 2nd Quarter Evaluation Information 3rd Quarter Evaluation Information

people; 10/28/19: Scenes from our visit to Green

Acres Farm!, reaching an estimated 308 people;

and 11/20/19: 21st CCLC Parent Event and

Thanksgiving Meal, reaching an estimated 1,543

people.

▸ Barriers: Parent and student attendance.

▸ Additional comments: Students did not attend

10/7/19 thru 10/10/19 (21st CCLC fall break).

Team▸ # of meetings: 2

▸ Average # of participants: 3

▸ Topics discussed: 8/29/19: New site

coordinator (Michelle Miller), Brown Bag,

monitoring, EOY summer report, and

worksheets, with 3 participants. 9/23/19: Lack

of students enrolled, review of Brown Bag, and

discussion regarding grant, with 3 participants.

▸ Recommendations made by the management

team at these meetings: Look at behavior of

students being enrolled.

▸ Barriers: None.

Advisory

Council▸ # of meetings: None held during this quarter. ▸ Barriers: None.

▸ # of meetings: 2

▸ Average # of participants: 3

▸ Topics discussed: 10/15/19: New site coordinator (Michelle Miller), attendance, field trips, Thanksgiving, and potential move, with 3 participants. 12/16/19: Review of Brown Bag and preparation of move from Royal Academy with 3 participants.

▸ Recommendations made by the management team at these meetings: Review program operation after move.

▸ Barriers: None.

▸ # of meetings: 1

▸ Average # of participants: 4

▸ Topics discussed: 12/16/19: Attendance – teachers and students move for students in 3rd thru 8th grade to Bleckley County Elementary School, results of goals and objectives, and next steps, with 4 participants.

▸ Recommendations made by the advisory committee at these meetings: Advisory council

▸ # of meetings: 2

▸ Average # of participants: 3

▸ Topics discussed: 1/14/20: The management team met and each team member gave updates, with 3 participants. 2/3/20: The management team met via phone call and each team member gave updates, with 3 participants.

▸ Recommendations made by the management team at these meetings: 1/14/20: Michelle Miller and Pamela Moore reported on the move to Bleckley County Elementary School for the 3rd thru 8th graders. 2/3/20: Michelle Miller and Pamela Moore reported on the move to Bleckley County Elementary School and the possibility of a renewal of the 21st CCLC program. ▸ Barriers: March meeting was scheduled for 3/5/20, but was cancelled due to weather. ▸ # of meetings: None.

▸ Barriers: Was planned for April.

Bleckley County 21st Century Community Learning Center Initiative

FY20 Annual Evaluation Report

2019 – 2020 School Year

Individual

Completing Worksheet

1st Quarter Evaluation Information 2nd Quarter Evaluation Information 3rd Quarter Evaluation Information

recognized that many changes were about to

take place with the move to Bleckley County

Elementary School and think that we may need

to have the reading specialist develop lessons

for the middle school in addition to those at

Bleckley County Elementary School.

▸ Barriers: None.

Family

Services / Site Coordinator

Primary Royal Academy / Royal Academy ▸ Family programs conducted: Primary Academy: 9/10/19: Parent meeting regarding initiative updates and ABC Women’s Clinic from 6:30 P.M. to 7:30 P.M. with 8 adults and 0 students attending. Royal Academy: 8/2/19: Community Back-to-School Bash from 6:00 P.M. to 8:00 P.M. with 135 adults and 8 students attending.

▸ # of volunteers: 12: D. Byram, S. Byram, Brandi Ledbetter, D. Mathis, J. Moore, Mike Stoy, E. Vickers, D. Vickers, S. Vickers, Patsy Washburn, Jackie Wilson, and Ken Youngblood all volunteered with back-to-school bash, including set up, backpack distribution, sign-in tables, breakdown, information, greeting, and clean up on 8/20/19, for a total of 3 hours donated each.

▸ Adhering to all requirements of the 21st CCLC grant: Periodic reviews of the sub-grantee operations manual.

▸ Attending all mandatory state meetings and training events as required: Sheila Brantley attended sub-grantee meeting on 7/24/19; and Michelle Miller attended Brown Bag on 9/17/19.

▸ Build relationships with partners and securing in-kind and other donations for 21st CCLC

Primary Royal Academy / Royal Academy ▸ Family programs conducted: Primary Academy: 10/22/19: US Census Committee from 6:30 P.M. to 7:30 P.M. with 1 adult and 0 students attending. 11/19/19: Thanksgiving meal from 6:30 P.M. to 7:30 P.M. with 24 adults and 0 students attending.

Royal Academy: 10/22/19: US Census Committee from 6:30 P.M. to 7:30 P.M. with 4 adults and 0 students attending. 11/19/19: Thanksgiving meal from 6:30 P.M. to 7:30 P.M. with 32 adults and 0 students attending. ▸ # of volunteers: 8: Debbie Butler, Mike Davis, Jewell Trunnell, Patsy Washburn, Jackie Wilson, and Ken Youngblood all served as volunteers on 11/19/19, for a total of 3 hours donated each; Brandi Ledbetter served as a volunteer on various dates, for a total of 5 hours donated; and Mike Stoy served as a volunteer on 10/22/19 and 11/19/19, for a total of 4 hours donated.

▸ Adhering to all requirements of the 21st CCLC grant: Periodic reviews of the sub-grantee operations manual.

▸ Attending all mandatory state meetings and training events as required: Michelle Miller attended CPI training on 10/5/19; and Brown Bag in Eastman, Georgia on 12/3/19.

Primary Royal Academy / Royal Academy ▸ Family programs conducted: Primary Academy: 2/11/20: Family event Winterfest at Bleckley County Elementary School from 5:30 P.M. to 7:30 P.M. with 6 adults and 0 students attending. Royal Academy: 2/11/20: Family event Winterfest at Bleckley County Elementary School from 5:30 P.M. to 7:30 P.M. with 49 adults and 0 students attending.

▸ # of volunteers: None.

▸ Adhering to all requirements of the 21st CCLC grant: Periodic reviews of the sub-grantee operations manual.

▸ Attending all mandatory state meetings and training events as required: Attended webinar for end-of-year Cayen data system for 21st Century.

▸ Build relationships with partners and securing in-kind and other donations for 21st CCLC events: Working with community to provide snacks.

▸ Maintain a student file and all documentation, parental consent forms, etc. for each student enrolled in the 21st CCLC program: Daily calls with parents to secure consent/enrollment processing forms.

▸ Work closely with principals, counselors and teachers to identify students eligible to be

Bleckley County 21st Century Community Learning Center Initiative

FY20 Annual Evaluation Report

2019 – 2020 School Year

Individual

Completing Worksheet

1st Quarter Evaluation Information 2nd Quarter Evaluation Information 3rd Quarter Evaluation Information

events: Working with community to provide snacks.

▸ Work closely with principals, counselors and teachers to identify students eligible to be enrolled in the 21st CCLC: Daily/weekly updates with counselors/principals to ensure eligibility forms.

▸ Assist with the daily input of data to include attendance, new student information, donations and other information requested by the 21st CCLC data system: Input daily attendance and weekly reports.

▸ Print weekly rosters for rotation schedule each day: Place new rosters in each room on Thursday for the upcoming week.

▸ Check student daily attendance, class assignments and check off departure attendance record and load buses: Checking attendance daily upon arrival and at departure with bus loading.

▸ Scheduling safety drills to include fire, weather and intruder drills: None this quarter. ▸ Contact the parents when there is a discipline issue unless the action warrants a suspension or termination of the student from the program: On an as needed basis.

▸ Develop and implement a schedule to deliver the Mendez Too Good for Drugs curriculum during enrichment: No activity.

▸ Work closely with the Bleckley County

▸ Build relationships with partners and securing in-kind and other donations for 21st CCLC events: Working with community to provide snacks.

▸ Work closely with principals, counselors and teachers to identify students eligible to be enrolled in the 21st CCLC: Daily/weekly updates with counselors/principals to ensure eligibility of students to be enrolled.

▸ Print weekly rosters for rotation schedule each day: Place new rosters in each room on Thursday for the upcoming week.

▸ Check student daily attendance, class assignments and check off departure attendance record and load buses: Checking attendance daily upon arrival and at departure with bus loading.

▸ Scheduling safety drills to include fire, weather and intruder drills: Weather drill on 11/6/19; and fire drill on 11/20/19.

▸ Contact the parents when there is a discipline issue unless the action warrants a suspension or termination of the student from the program: On an as needed basis.

▸ Develop and implement a schedule to deliver

enrolled in the 21st CCLC: Daily/weekly updates with counselors/principals to ensure eligibility forms and eligibility of students to be enrolled.

▸ Print weekly rosters for rotation schedule each day: Place new rosters in each room on Thursday for the upcoming week.

▸ Check student daily attendance, class assignments and check off departure attendance record and load buses: Checking attendance daily upon arrival and at departure with bus loading.

▸ Scheduling safety drills to include fire, weather and intruder drills: Due to school closure for weather and coronavirus, no drills were completed.

▸ Contact the parents when there is a discipline issue unless the action warrants a suspension or termination of the student from the program: On an as needed basis.

▸ Develop and implement a schedule to deliver the Mendez Too Good for Drugs curriculum during enrichment: No activity.

▸ Work closely with the Bleckley County Collaborative’s executive director, 21st CCLC program director, collaborative staff from other initiatives, board of directors and members of the collaborative to provide high level of services to students and families enrolled in the 21st CCLC: Collaborative meeting on 1/23/20;

Bleckley County 21st Century Community Learning Center Initiative

FY20 Annual Evaluation Report

2019 – 2020 School Year

Individual

Completing Worksheet

1st Quarter Evaluation Information 2nd Quarter Evaluation Information 3rd Quarter Evaluation Information

Staff /

Volunteer Development

Collaborative’s executive director, 21st CCLC program director, collaborative staff from other initiatives, board of directors and members of the collaborative to provide high level of services to students and families enrolled in the 21st CCLC: Staff meeting with Sheila Brantley on 8/1/19; collaborative with Sheila Brantley on 8/22/19; and management team meeting on 8/29/19 and 9/23/19.

▸ Develop a schedule (calendar of

events/activities/classes) and contact the participating community organizations to participate throughout the year in the 21st CCLC: Ongoing.

▸ Community partners: Bleckley County Extension Service offered meeting space; Bleckley County School Nutrition Department provided snacks for students, for an estimated value of $1,985 monthly; Bleckley County School System provided classroom space, utilities, and internet, for an estimated value of $1,200 monthly; and Chamber of Commerce helped with Back-to-School Bash.

▸ Success story vignette: Success story from a grandparent of a child who was struggling to pass his classes, now has all A’s after being in the program.

▸ Barriers: Continued parent/family support. ▸ # of meetings: 2

▸ Average # of participants: 7

▸ Session topics: 8/1/19: Assignments/duties, book nook information, and questions with 12 participants. 9/26/19: “Non-violent Crisis Intervention: Abridged” training with 1 participant.

the Mendez Too Good for Drugs curriculum during enrichment: No activity.

▸ Develop a schedule (calendar of

events/activities/classes) and contact the participating community organizations to participate throughout the year in the 21st CCLC: Ongoing.

▸ Community partners: Bleckley County Extension Service offered meeting space; Bleckley County School Nutrition Department provided snacks for students, for an estimated value of $1,985 monthly; and Bleckley County School System provided classroom space, utilities, and internet, for an estimated value of $1,200 monthly.

▸ Success story vignette: Forming a

relationship with some of the students that seemed to be a little hard to communicate with. ▸ Barriers: Continued parent/family support. ▸ # of meetings: 1

▸ Average # of participants: Not specified. ▸ Session topics: 12/3/19: Region 4 Brown Bag training with an unspecified number of participants.

▸ Barriers: Making sure that the staff is well trained.

team meeting on 3/4/20; staff meeting on 3/17/20; staff meetings on 3/23/20, 3/26/20, and 3/30/20 via Google Meeting; team meetings via Google Meet on 4/2/20, 4/13/20, 4/16/20, 4/23/20, 4/27/20, 5/7/20, and 5/14/20; management team meeting on 4/11/20; staff meeting on 5/19/20; and scheduled staff meeting for 5/28/20.

▸ Develop a schedule (calendar of

events/activities/classes) and contact the participating community organizations to participate throughout the year in the 21st CCLC: Ongoing.

▸ Community partners: Bleckley County Extension Service offered meeting space; Bleckley County School Nutrition Department provided snacks for students, for an estimated value of $1,985 monthly; and Bleckley County School System provided classroom space, utilities, and internet, for an estimated value of $1,200 monthly.

▸ Success story vignette: 1) I have had multiple parents comment that their child was improving academically since being in the program. 2) Blessing boxes for six families.

▸ Barriers: Continued parent/family support; and COVID-19.

▸ # of meetings: No activity.

▸ Barriers: Making sure that the staff is well trained.

Bleckley County 21st Century Community Learning Center Initiative

FY20 Annual Evaluation Report

2019 – 2020 School Year

Individual

Completing Worksheet

1st Quarter Evaluation Information 2nd Quarter Evaluation Information 3rd Quarter Evaluation Information

▸ Barriers: Making sure that the staff is well

trained.