BYLAWS Enacted: 9/2/2014
*Updated & Approved 08/24/17

Fairfield Recreation Association

136 Steelman Street

Fairfield, PA 17320

http://fairfieldrec.org

ARTICLE I – NAME

The Organization shall be known as Fairfield Recreation Association (FRA).  It is a Babe Ruth / Cal Ripken Baseball League referred to as “the League” in these bylaw. It consists of the following divisions:

ARTICLE II - PURPOSE AND NATURE OF ORGANIZATION
Said corporation is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.

ARTICLE III – DEFINITIONS

BOARD

The President, Vice President of Baseball, Vice President of Softball, Secretary, Treasurer, two (2) Player Agents for softball, four (4) Player Agents for baseball, Field Maintenance Manager, Equipment Manager, Auxiliary Director (Snack Shack) shall be referred to as the Board. These individuals are the primary governing body on all matters pertaining to the League so long as it is in the best interest and maintains the integrity of the League. All Board officers are also voting members of the Board of Directors except for the President unless there is a tie. Board will be voted in during August meeting.

BYLAW AMENDMENTS

The operation of the League shall be governed by the articles, appendices and amendments of the FRA Babe Ruth/Cal Ripken Baseball League Bylaws. Approval, implementation and enforcement of these bylaws is the responsibility of the Board. Any changes to the bylaws may be amended only by a majority vote of the Board. Bylaws may only be changed prior to the beginning of the season. After the beginning of the season, changes will not be made until the current season has ended and Board meetings for the next season have begun. Exception: Significant changes to rules and regulations that govern the election of the Board of Directors will be handled by majority vote of the sitting Board members. Bylaws must be approved every year by Board during September meeting.

VACANCY

All League officers shall be elected every other year for a two (2) year term beginning in August. In the event an officer is unable to complete their term of office, the Board shall elect a replacement for the remaining term of the vacant position.

COMMITTEE CHAIR

A person appointed by the President to head a committee formed for a specific purpose pertaining to League business and/or activities.

POLICY CHANGES & GENTLEMEN’S AGREEMENT

Gentlemen’s agreements and policy changes from prior years have no force of affect unless included in the current bylaws.

PROTESTS & GRIEVANCES

Protests for Majors and Minors will be processed through the chain of command: Coach, Player Agent, and Umpire. All protests must be recorded in the official scorebook during the game at the time of protest. The relating rule to the protest must be noted in the official scorebook. Protests must be taken to the Player Agent within forty-eight (48) hours of the time of protest. If appealing the Player Agent’s decision, a written statement must be turned in to the Umpire within forty-eight (48) hours of the Player Agent’s decision.

Protest for Rookies will be processed through the chain of command: Coach, Player Agent. Grievances will attempt to be resolved by the coach first. If no resolution can be found, the grievance will be appealed to the appropriate Player Agent. All decisions of the Player Agent are final!

POLICY

Policy actions taken by the Board over matters not covered in the bylaws are by majority vote of the Board. Such policy decisions may be changed by majority vote of the Board at any time during the season.

PROPER NOTICE

Regular meetings are noticed at the beginning of the year and will be held as close to the same time each month as practicable; these meetings are open to all interested persons. Regular meetings for the League will be the first Tuesday of every month. Such notice constitutes proper notice. Cancellations of regular meetings can be done without prior notification.

Any regular meetings that do not adhere to the published meeting date will be noticed forty-eight (48) hours in advance of rescheduled meeting.

Notice of special meetings (i.e. grievance, protest, warning or removal) must be given to the interested parties, or reasonably attempted, forty-eight (48) hours prior to the time of the meeting.

Meetings that pertain to elections and/or the election process will notice properly.

WARNING

A Warning is an official reprimand by the President, the Board and/or the Board that may include the suspension and/or removal of a committee chair, committee member, coach, player, parent and/or any Board member.

WEBSITE

The official website of FRA Babe Ruth/Cal Ripken Baseball League is http://fairfieldrec.org. All appropriate documents and the current Bylaws will be published on the website.

ARTICLE III – GOVERNMENT

PRESIDENT

The President shall oversee all activities of FRA Babe Ruth/Cal Ripken Baseball League. The President shall see that the League bylaws, rules, decisions and/or policy actions of the Board are followed. The President shall supervise the activity of all committees. The President shall only vote as a member of the Board in case of a tie. The President shall preside over all Board meetings as well as League ceremonies, post-season tournaments and/or recognition events. If the President is unable to complete their term of office, the Vice President shall perform the duties for the remainder of the term. The particular Vice President shall be chosen by majority vote of the Board. The President can hold only one position on the Board.

VICE PRESIDENTS

The Vice President of Baseball and Vice President of Softball shall vote as a member of the Board. The Vice Presidents shall execute the duties of the President in their absence and shall complete assignments as may be delegated by the President. The Vice Presidents shall develop game schedules for all FRA Babe Ruth or Cal Ripken teams with the assistance of the respective Player Agents. Once the games schedules have been completed, it will be reviewed and approved by the Board prior to the beginning of the season. The Vice Presidents are required to ensure Umpires are scheduled for each game. The Vice Presidents can hold only one position on the Board.

SECRETARY

The Secretary shall vote as a member of the Board. The primary duties of the Secretary are to record, publish and distribute minutes of Board meetings and any special meetings pertaining to respective division issues i.e. Cal Ripken meeting minutes will be published by the Secretary of Cal Ripken of issues pertaining specifically to Cal Ripken divisions. The Secretary is responsible for communicating to parents and players through the use of the League website and Facebook. The Secretary shall maintain back-up files of official FRA Babe Ruth/Cal Ripken Baseball League correspondence, changes/amendments to the Bylaws and player registrations. The Secretary shall administer registration of players, assist the player agent in over the selection of players in their respective divisional Player Draft, record official team rosters and submit official team rosters to the appropriate State and National organizations as required. Secretary shall maintain the League website and social media sites including domain registration.

TREASURER

The Treasurer shall vote as a member of the Board. The Treasurer shall account for all FRA Babe Ruth/Cal Ripken Baseball League money, give a receipt for all money collected and deposit all money in a financial institution in the name of Fairfield Recreation Association. All amounts must be paid by checks signed by the Treasurer or the President. The Treasurer shall present to the Board, an accounting of receipts and disbursements of League funds during Board meetings. The Treasurer shall prepare and maintain the FRA Babe Ruth/Cal Ripken Baseball League tax-exempt status report and submit appropriate income tax filings. The Treasurer shall assist the League Auxiliary Director in all Snack Bar operations and fund raising activities.

PLAYER AGENTS

Each Player Agent (PA) shall vote as a member of the Board. FRA will have a Majors PA, Minors PA, Rookies PA, Tball PA, and two Softball PA’s. The Player Agent is responsible for coordinating and ensuring that all FRA Babe Ruth/Cal Ripken Baseball League bylaws, rules, guidelines and policies are communicated and followed by all managers and coaches in their respective divisions. The PA will assist the VP of Baseball in scheduling regular season games. The PA serves on the Rules and Protest Committee and assists in resolving protests, grievances and disputes between players, parents, managers and/or coaches. The PA is responsible for recruiting teams, coordinating, scheduling and running FRA’s annual tournament for their respective division.

EQUIPMENT MANAGER

The Equipment Manager shall vote as a member of the Board. The Equipment Manager shall maintain all League equipment including batting helmets, catchers’ gear, bats, balls, scorebooks and other equipment as required. The Equipment Manager shall assist the Treasurer in obtaining replacement and/or

additional equipment as directed by the President.

FIELD MAINTENANCE MANAGER

The Field Maintenance Manager shall vote as a member of the Board. The Field Maintenance Manager shall maintain all Field equipment i lawn mower, drags, chalk, rakes, bases, and other field equipment as required. The Field Maintenance Manager is responsible for scheduling teams for Field Maintenance duty each week. The Field Maintenance Manager shall assist the Treasurer in obtaining replacement and/or additional equipment as directed by the President.

LEAGUE AUXILIARY DIRECTOR (SNACK SHACK)

The League Auxiliary Director shall vote as a member of the Board. The League Auxiliary Director will coordinate with the Treasurer all fundraising activities and oversee all of the Snack Shack operations including scheduling, ordering, and key holders. They will work closely with team managers and/or the designated “Team Moms” to schedule appropriate volunteers for coverage.


ASSISTANT AUXILIARY DIRECTOR (position added 08/24/17)

The Assistant Auxiliary Director shall vote as a member of the Board. The Assistant Auxiliary Director will coordinate and assist the Aux Director all fundraising activities and Snack Shack operations & stand in as needed.

VOTING IN THE BOARD

A new Board will be elected every two (2) years. The new Board will be voted in by Head Coaches and their three (3) assistant coaches. Coaches and Assistant coaches must be present to vote, unless otherwise agreed upon by Board.

ARTICLE IV – GENERAL MEETINGS

  1. Monthly meetings shall be held throughout the year beginning in August except for the month of December. FRA meetings will be held on the first Tuesday of each month, except December.
  2. Meetings will require the presence of 9 board members to be deemed official. In the event, 9 board members are unable to meet at the pre-determined meeting time, members will make an effort to re-schedule or table the agenda items until the following monthly meeting.  
  3. Special meetings may be called by the President, Vice Presidents, and Secretary or upon written request submitted to the President by at least three (3) members of the Board.
  4. Time sensitive issues that must be resolved prior to the next scheduled Board meeting can be accomplished via phone or email maintaining a majority vote of the Board. The Secretary will get and maintain the confidentiality of the vote of each Board member. If the Secretary is unable to fulfill this task, the respective division Vice Presidents will then collect the vote. All votes must be presented to the President for approval.
  5. “Robert’s Rule of Order, Revised” shall govern the proceedings of all meetings except where the same conflicts with the League bylaws.
  6. Old and/or pending action items will be heard at the beginning of each meeting. New action items will be heard upon a motion and seconded by a Board member.
  7. A vote will immediately be taken on new action(s), with the person presenting the action absent from the room unless the person is a member of the Board. If the President is absent from the meeting, it is at the discretion of the affected division Vice President and Player Agent to decide if more information will be needed or if a vote is sufficient. All actions and votes must be recorded by the Secretary and presented to the President before any action is in effect.
  8. Full disclosure of all materials to be acted upon must be written and presented at the scheduled meeting.
  9. No personal attacks will be tolerated and the Board has the right to remove said participants from the meeting.

ARTICLE V – COACHES

  1. All coaches must be nominated and elected by a majority vote of the Board. Coaches must be approved no later than the scheduled Board meeting after registration but preceding the tryout date in order to exercise the draft protection options.
  2. All coaches will be required to complete and pass a PA criminal background check, complete and provide any required PA Childline clearances. Additionally, coaches will pass the Babe Ruth/Cal Ripken Coaching Certification prior to the beginning of league play.
  3. Head coaches get one-time to choose one assistant coach.
  4. Head coaches may remain head coach of their team until they move up in the league at which point an assistant coach from that team will assume that position. The head coach that moved up will then become an assistant coach unless there is no head coach at which point they will assume that position. Coaches must then be approved by a majority vote of the Board prior to being allowed to participate as a coach.
  5. Temporary appointments for a single game or team event may be made by the approval of a Board member. However, said appointments will be subject to the same appointment criteria outlined in this Article if the assignment is no longer temporary.
  6. Coaches shall not coach more than one (1) team at the same time within the League unless approved by a majority vote of the Board. Assistant coaching on multiple teams is acceptable.
  7. Coaches must read and sign the Code of Conduct Appendix “A” prior to assuming their roles. The coach is responsible for their players and parents actions and conduct during games and all team functions. Please refer to Article VIII – Conduct for further expectations of all coaches, players, and parents during league participation.
  8. Coaches Duties:
  1. Coaches and players shall be under the direct supervision of their respective Player Agent.
  2. Coaches shall sign for and assume full responsibility for equipment, uniforms, any other property issued to their team. League property shall only be used for the FRA Babe Ruth/Cal Ripken Baseball League sponsored play, unless otherwise authorized by the Board.
  3. Coaches shall immediately report all injuries that require medical attention to the respective Vice President and/or Player Agent. These reports must then be filed with the respective Secretary within twenty-four (24) hours of the injury. The Secretary must then complete the paperwork necessary for FRA Babe Ruth/Cal Ripken Baseball League insurance to apply.
  1.   The coach shall prepare a written statement explaining the incident, the nature of the injury, date, time and location to assist in making out medical and insurance claims. Failure to do so may result in forfeiture of payment to medical facilities by the League’s insurance company.
  2.   It is the player’s parent or guardian who is responsible to file the claim with the League’s insurance.
  3.   Coaches are responsible to maintain medical release forms, three (3) claim forms and any other information/forms relating to the players. Extra forms may be obtained through the Secretary.
  1. Coaches are responsible for providing representatives for all Snack Shack duties, fund raising activities, league activities and events. It is strongly recommended that coaches appoint a “Team Mom” to assist them in these activities.
  2. Coaches are responsible to ensure that every player on their team has the opportunity to play. If a player did not play, the reason must be recorded in the official scorebook. These records shall be made available to the President, Vice President and/or Player Agent of the respective division upon request.    
  3. Coaches shall be responsible for the following game-day activities:
  4. All coaches are responsible for field maintenance, ensure all league equipment has been securely stored and all garbage has been picked up in dugouts and around the spectator areas. It is the individual coaches’ responsibility to make sure their team dugout is clean after each game. If dugouts are left dirty, the coach of that team may be suspended for one (1) game with the Board approval and be subject to further disciplinary actions if the problem persists.
  5. Home team coaches are responsible for:
  1. Chalking the fields
  2. Placing bases on the field
  3. Keeping an official score book
  1.         Visiting team coaches are responsible for:
  1. Keeping an official score book

ARTICLE VI – PLAYERS

1.  Any child meeting the requirements of age and residence as set forth in the official rules and regulations of the FRA Babe Ruth/Cal Ripken Baseball League Bylaws shall be eligible for participation.

2.  Registration of players into the FRA Babe Ruth/Cal Ripken Baseball League will be conducted every Saturday in February. Registrations will be accepted up to February 28, after which will be considered late registration.

  1. Registrations will be accepted on or after the tryout date but will be considered a late registration. Those players will be not be allowed to tryout but will be placed on a waiting list as outlined in Article VII – Selection of Players. No registrations will be accepted after March 14.
  2. A $25.00 fee will be imposed after the designated registration period for all late registrations.
  3. No registrations will be accepted after the season has started.
  1.  Each player new to the League, who registers in under the rules FRA Babe Ruth/Cal Ripken Baseball League, must submit a birth certificate (registered copy) and proof of residency as requested within League boundaries.
  1. Valid proofs of residency documents are utility or cable bill originals only. No copies will be allowed.
  2.  If a player brings a valid birth certificate for registration purposes, a Board member will verify the document and date of birth and initial the registration form affirming the verification.
  3. The President will order an Identification Card through the National Babe Ruth. Inc. headquarters for tournament play and as proof of player eligibility.
  1.  All fees must be paid prior to the first game of the season or the player will not be eligible to play, unless arrangements are made and approved by the Treasurer and/or the President only.

5.        A candidate shall tryout under the guidance of the respective Player Agent, assisted by the Vice President, and coaches of that division.

a.        There shall be one (1) scheduled tryout for each division, unless otherwise approved by the Board.

b.        Candidates must participate in the tryout of their respective division in order to be eligible for the draft.

c.        If candidates do not participate in the tryout, they will be drawn at random and placed on a team per Article VII – Selection of Players.

d.        Children of managers and coaches are encouraged to tryout but not required.

6.        Players will not be eligible to tryout without a signed registration form by a parent or guardian.

7.        Injured players who are unable to participate for at least four (4) weeks after tryouts have by mutual agreement of manager and player the option of going on injured reserve. The injured player must have a signed medical release from the attending physician to continue play. The injured reserve waiting list has top priority. If a player has been medically released to play, they may go on a team as soon as there is an opening or may wait until there is an opening on their former team.

8.        If a player is injured during the season, whether during a baseball game, practice, at school or at home, and is treated by a doctor, that player must have a medical release signed by the doctor, stating when they can resume play, releasing the League of all liability. This must be presented to the respective Player Agent or any Board member before the player will be allowed to continue. In the event a player is treated by a doctor for an illness, the player should have a release either signed by the doctor or the parent. The manager will hold the doctor’s release and give it to the respective Player Agent or to a Board member prior to that player participating in a scheduled game. If a player is not in compliance with the above release criteria, any Board member shall remove that player from a scheduled game until this matter is rectified.

9.        All players and parents must read and sign the Code of Conduct in Appendix “A” prior to the beginning of league play. Please refer to Article VIII – Conduct for further expectations of all managers, coaches, players, and parents during league participation.

ARTICLE VII – SELECTION OF PLAYERS

Player Rubric:

The League has established a standardized structure for baseball tryouts and skill assessments through the use of a Player Rubric. This Player Rubric may be used for all tryouts and is designed for evaluating players for AllStar teams.

For all players, the Player Rubric may be completed during the tryout phase and one additional time at the Player Agent's discretion. Completion of the Player Rubric provides the Player Agent, and assistant coaches, the ability to actively assess the skill level and monitor progress of players.

A player being considered for an AllStar team must have a Player Rubric, completed by their Player Agent, submitted to the AllStar Head Coach by May 15th.

1.        The FRA Babe Ruth/Cal Ripken Baseball League shall use the player draft system for players to fill teams from season-to-season. The purpose of this Article is to ensure, as much as practicable, that parity exists in the league.

2.        A player not wanting to play for a certain coach must submit a letter to the President stating the reasons why. The coach in question has the option of either honoring or not honoring that player’s request. Only one (1) letter per player per year submitted prior to the draft will be allowed. The respective Player Agent will advise each coach of any player that requests not to play on their team one (1) week prior to tryouts, if possible.

3.        A player may request to play on the same team with a family member. Such requests must be made in writing prior to the draft. However, these requests are not guaranteed and may or may not be honored by the affected coach at the draft unless the player(s) are protected as a draft option.

4.        A player must play in the division for their age group unless a player is temporarily playing in the next higher division to prevent forfeiture or unless the Player Agent for that division determines it necessary due to special circumstances.

5.        Draft participants will consist of the coach and one (1) approved assistant coach only. No children or parents are allowed in the draft room. There will be no exceptions to this rule. This rule will be enforced by the respective Player Agent.

6.        Rotating draft order will be enforced. The draft order will be in the inverse order of the previous year standings unless a new “expansion” team has been formed. In such cases, the expansion team(s) will always draft prior to the existing teams. The existing teams will then follow the order of the expansion team(s) from the last place team continuing in reverse order with the first place team drafting last. Subsequent rounds will follow this same order.

a.        An “expansion” team is defined as a new team being formed as a result of an increase in player registrations. At no time will an existing team be allowed to dissolve in order to create an expansion team.

b.        In cases of multiple expansion teams, the managers of the expansion teams will draw a number to determine draft order.

7.        Returning players will be automatically placed on their respective team rosters and will not be drafted unless requested by the player’s parent in writing and approved by the Board prior to the draft. However, this request does not guarantee nor preclude the affected coach from re-selecting said returning player in the draft. Returning coaches will automatically manage their returning team. A coach will not be allowed to option any of their returning players into the draft.

8.        A former assistant coach must select an existing team that does not have a returning coach or option for an “expansion team”, providing one exists.

9.        Protected “options” for the draft:

a.        These options must be designated prior to the draft. Designated protected players will be announced to all coaches at the beginning of the draft and automatically placed on the appropriate team rosters. Protected draft options cannot be drafted by other teams.

10.         Players who did not tryout will be placed on a team by drawing their names at random in draft order at the end of the draft until each team has an equivalent number of players on their rosters.

11.         All teams will consist of a maximum of thirteen (13) players. If there are not enough registered players in the draft that will ensure this criterion is met, then the number of teams will either be reduced or expanded in the division depending on the number of available players. Any exception to this rule must be approved by the Board.

a.        If there are not enough available players to meet the minimum criteria and the number of teams must be reduced, a team having no returning coach will be dissolved first. If all teams have a returning coach, then the team with the fewest number of returning players will be dissolved.

b.        All returning players of a dissolved team will be placed into the draft for selection.

i.        Option 1: Used for first round pick is the brother/sister option. The player must be registered prior to the draft for the brother/sister to be protected under this option. Note: If this option pick has additional brother(s)/sister(s) in the draft pool, the manager must select them immediately beginning in the fourth round until all brother(s)/sister(s) have been selected by the affected coach. .

ii.        Option 2: After brother(s)/sister(s) have been selected by the affected coach, the next pick will be used for one assistant coach. Unless the coach has been approved by the Board prior to the draft, their child cannot be protected under this option per Article V – Coaches.

12.         All draft selections are final. No trading of players at any time will be allowed.

ARTICLE VIII – CODE OF CONDUCT

  1.          A Code of Conduct will be signed at the beginning of the season by all coaches, assistant coaches, parents and players. Any coach, assistant coach, player and/or parent who has not signed the Code of Conduct will not be allowed to participate in any scheduled game until such time as the Code of Conduct has been read and signed. The appropriate Code of Conduct will be signed in duplicate. A signed copy will be maintained by the respective coach, assistant coach, player and parent, and a signed copy will be maintained by the League.
  2. Any person in violation of any of the official Fairfield Recreation Association League Rules and/or Rules established in these By Laws may result in disciplinary action by the Board in accordance with League Rules. Additional penalties may be levied by this Board. As stated, violations will be brought to the attention of the Board within 48 hours after the President has been notified; however at the Board's discretion, serious infractions reported after the 48 hours limitation may be reviewed.
  3. Anonymous allegations will be discarded unless they can be documented or corroborated in writing through independent means. Action levels to be taken by the Board include but are not limited to or listed necessarily in order:

1.        Consultation with the League President

2.        Letter of Reprimand from the Board

3.        Suspension from a game (parent/manager/coach/player)

4.        Suspension from the season; part of or all of                  the season (parent/manager/coach/player)

5.        Not favorably considered for future League appointments/positions, (teams, coaching, board positions)

6.        Expulsion from League and property (parent/manager/coach/player)

Code of Conduct Violations

  1. Player and Parent Conduct:
  1. As stated, the Board will review all infractions of the Code of Conduct. Depending on the seriousness or frequency, the board may assess additional disciplinary actions up to and including expulsion from the league. For Player and Parent Code of Conduct Violations the Board will assess disciplinary action in the following manner:

1.        First Offense: Upon the reporting of a first offense by an individual, the Board, at a minimum, will provide a written warning to the offender, detailing the consequences of future infractions. Depending upon the severity of the infraction, nothing precludes the Board from banning a repeat offender from all Fairfield Recreation Association League activities, including, but not limited to, practices and games, for a period of time deemed appropriate by the Board.

2.        Second Offense: The Board may institute a wide range of penalties for repeat offenders, beginning with the second offense, as deemed appropriate by the Board. Such penalties include, but are not limited to:

a.        A ban from participating in all FRA activities for a set     period of time or a set number of games.

b.        Ineligibility for current and/or post season (AllStar) play.                                                                                                    

 c.        Severe violations can result in suspension from all FRA   activities for the remainder of the current season.

3.        Third Offense: The Board may choose to apply any of the penalties prescribed for a second offense. In the most extreme of circumstances (physical abuse, threats to others for examples) and repeat offenders, the FRA Board may hold a meeting to determine whether or not the individual should be permanently expelled from all future FRA activities and property. The individual in question will receive a certified letter indicating a hearing will be held and offered the opportunity to speak at the meeting.

B. Parent ConductViolations of code of conduct by Parents at any game or practice will be brought to the attention of the Head Coach, the parent will be asked to leave the property and may be suspended from the following game. Parent Code of Conduct Violations will be reported to the Board within 48 hours and may cause further actions by the Board as outlined above.

  1. If a parent is expelled from the league, their child will be permitted to remain as a participant in the league and the parent will be required to sign a Warning/Expulsion Form. Violations to the agreement set forth by Warning/Expulsion Form will result in the child's immediate expulsion from the League and will result in the parent's permanent expulsion from League and League property.

C. Player conduct- Violations of the code of conduct by Players at any game or practice will be brought to the attention of the Head Coach. The Player’s violation will be addressed as outlined above and they may be asked to leave the property. The Board will be notified within 48 hours and may cause further actions by the Board as outlined above.

II. Code of Conduct Violations by Managers, Coaches:

A. Managers, Player Agents and Coaches will be held to the highest standard as they are the role models for the youth in our league. They are responsible for the conduct of themselves, their coaches, team players and parents of players. Managers and Coaches will abide by the Code of Conduct. Violations of the Code of conduct by Managers and Coaches will be brought to the Board's attention and at the Board's *discretion, pending the outcome of an investigation, the following action levels will be taken:

1.        First Violation Removal from coaching position to parent status. The individual will not be considered for future coaching, volunteer or board positions.

2.        Second Violation Expulsion from league and property for a period up to 2 years. The individual will be given Warning/Expulsion Form. Refusal to sign the Warning/Expulsion Form rescinds the offer of by League to return to Parent status in 2 years and will continue the expulsion from the League and League property until the individual has a signed Warning/Expulsion Form on file.

*Depending on the seriousness or frequency of violations, the board may assess additional disciplinary actions up to and including immediate expulsion from the league.

B. Managers and Coaches will be notified of the Board’s decision, in writing, within 48 hours of a completed conduct violation investigation.

Physical Abuse  Physical abuse of an official, coach, player, or spectator will result in immediate expulsion from the FRA property at the direction of an umpire or a FRA board member. Anyone expelled for this reason may not return to the FRA property or participate in any FRA activity unless the FRA Board approves it.

AppealsAn individual has 72 hours from receipt of certified letter to petition the Board for a review of the penalty. Otherwise, this will be presumed as an indication of guilt and no additional action by the Board will be required. Appeals to the Board must be in writing and should be limited to the incident leading to the penalty. The aggrieved parties may request a meeting with the Board to present their appeal.

ARTICLE IX – SPONSORS AND REGISTRATION FEES

1.        FRA Babe Ruth/Cal Ripken Baseball League operates by contributions of sponsors in addition to registration fees as described herein.

2.        Registration fees shall be established by the League based on the current price of the franchise fee, insurance, fees for field usage, etc. Cost of equipment, uniforms and/or any other expense to outfit players in the year is also considered in setting fees for registration.

3.        The sponsorship agreement shall be made on a one (1) year basis. No sponsorship agreement will be honored until the sponsorship fees are paid.

4.        Registration waivers or scholarships may be granted with proper documentation. The maximum number of scholarships is not to exceed ten (10) for the League in any given year. Additional scholarships may be approved by a majority vote of the Board.

5.        The League Auxiliary Director shall be responsible for tracking and keeping all volunteer hours for Snack Bar duties.

6.        Parents/guardians of the FRA Babe Ruth/Cal Ripken Baseball League are essential to the success of the League. Therefore, all parents/guardians of players are required to complete a minimum of three (3) hours of voluntary work in the Snack Shack. Snack Shack duties will be assigned by the coach and/or Team Mom prior to the beginning of the season. Any person failing to complete their assignment will be fined $50.

ARTICLE X – PLAYERS PLAYING UP

  1. 1.        A player may play up in a next higher division game to prevent forfeiture. A player playing up in a Babe Ruth division game must be at least twelve (12) years old. Players playing up will not be allowed to pitch in the higher division game. This is a temporary assignment. Games and practices of their current team will always have priority over playing up in the next higher division games.

ARTICLE XI – ALL-STAR TEAM

AllStar Player Selection Process

1.        All All-Star teams will be composed of a minimum of twelve (12) players, with a maximum of (2) alternates at the Player Agent’s discretion when necessary.  

2.        A player being considered for an AllStar team must have a Player Rubric, completed by their Player Agent, submitted to the AllStar Head Coach by May 15th.

3.        The Head Coach the of AllStar team reviews the Player Rubrics submitted and uses the quantitative scores to select the players for the team.

4.        All Minor and Pee Wee All-Star’s will play at least one (1) inning in every All-Star game.

5.        The Head Coach of the AllStar team will determine additional players for the team using additional criteria he/she sees fit.

6.        If more than one (1) All-Star team is chosen, players for each team will be identified with the use of the Player Rubrics and criteria identified by the Head Coach of the All-Star team in order to ensure that each team will be competitive in tournament play.

AllStar Coach Selection Process

1.        Nominations are made by Player Agents and general membership votes.

2.        Nominations for AllStar Coaches will be nominated by ballot by May 15th.

3.        The coach shall choose two (2) assistant coaches for their All Star team. All coaches and assistant coaches must be approved by the Board and meet all the requirements in Article V -Coaches, which include passing the Babe Ruth/Cal Ripken Coaching Certification along with completing a background check.

4.        Coaches are required to attend the entire All-Star session for their division. If the coach cannot attend a specific game or practice due to an unavoidable emergency, they are responsible to designate an assistant coach from their All-Star team to represent the team during their absence.

All- Star Fees

1.        There shall be All-Star fees for each player and a fundraiser at the discretion of the President. All fees must be paid prior to tournament play or the player will be ineligible to participate.

2.        There will not be fee waivers for All-Star registrations.

ARTICLE XII - NONPROFIT STATUS, DISSOLUTION

NON-PROFIT STATUS - It is the intention of the organization to be qualified as tax exempt by the United States Internal Revenue Service pursuant to I.R.C. Section 501(c)(3).  As such, no part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by a corporation, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code.

DISSOLUTION - Upon the dissolution of the corporation, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by the Adams County Court of Common Pleas, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

APPENDIX A – Code of Conduct

Fairfield Recreation Association CODE OF CONDUCT

Coaches are responsible for ensuring that parents and players know and understand the Rules of Conduct. If a parent or fan is behaving inappropriately, they need to be warned. If they don’t head the warning, then they will be evicted. (See below.)

The following Code of Conduct must be abided by all Coaches, Managers, Assistant Coaches, Parents and Officials of the Fairfield Recreation Baseball League and is a condition of participation in the competitions arranged by the Association.

As a participant in the Fairfield Recreation Association Baseball League I agree to the following:

I.        I (and my guests) will be a positive role model and encourage sportsmanship by respect and courtesy, and by demonstrating a positive attitude towards all players, coaches, officials, and spectators at every game, practice, or function sponsored by the Fairfield Recreation Association.

II.        I (and my guests) will not engage in any kind of unsportsmanlike conduct with officials, managers, coaches, players, or parents such as booing and taunting (including on social media), using profane language or gestures; or engage in physical altercations of any kind.

III.        Instill in my child/players the principles of good sportsmanship and team play.

I will accept all judgment decisions of the umpire as being fair and called to the best of their ability.

IV.        I will respect any official and their authority during games and will never question, discuss, or confront managers/coaches at the game field. If needed, I will take time to speak with the manager, and/or coach(s) at an agreed upon time and place.

V.        I will not consume and/or use alcohol, tobacco or illegal drugs on the playing field, in dugouts, or on adjacent field areas or spectator areas. This includes the use of smokeless tobacco. Use of any of these products may result in spectator or coaches having to leave the property.

VI.        Failure to abide by any of the rules I-VI may result in the removal of parents and/or spectators from the field. The removal is at the discretion of the coaches present. “Leaving the field” is considered off the property where the game is being played.

VII.        Failure of a spectator to leave the field if requested to do so will result in the forfeiture of the game by your child’s team and possibly the removal of your child from the league for future games. Repeat offenses may result in a season long ban of spectators or the child if spectators refuse to abide by the code of conduct

VIII.        The Vice Presidents of the respective divisions of the Fairfield Recreation Association Baseball League may take disciplinary action against the offending spectators and/or the coach of the team the offending spectators are associated with for violations of the code of conduct. The Board of the Fairfield Recreation Association Baseball League may be asked to consider an appeal of these decisions if a coach makes such a request.

        

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Signature of Parent        Date

Appendix B- Warning/Expulsion Form

Any person found to be in violation of the Code of Conduct resulting in expulsion from the League and League property will be required to sign a Warning/Expulsion Form. If the individual has a child participating in the league, the child will be permitted to participate in the League once the Warning/Expulsion Form is signed. The Warning/Expulsion Form will include expectations regarding individual conduct. This form will permit the individual to return to the League and League property in a period no less than 2 years, with actual the date assigned by the Board. Violations to the agreement set forth by Warning/Expulsion Form will result in the child's immediate expulsion from the League and will result in a permanent expulsion from League and League property.

Form to be developed by the Board and/or Conduct Committee and attached here.

Appendix C:  Player Rubric to be developed and attached here.