Arroyo Grande High School

Associated Student Body

Clubs and Organizations Information 2023-2024

Many opportunities for involvement exist through membership and participation in student clubs and organizations. At Arroyo Grande High School we take pride in all of our clubs on campus.

This packet will provide you with information to start or renew your own club at AGHS.

How to start a club:

1. Find a faculty advisor at AGHS who will be interested in supporting your club.

-This must be a teacher at AGHS that is willing to host meetings and be present as club sponsored

events.

2. Find at least 10 current students to serve as founding members.

3. Type a constitution using the sample constitution guidelines.

Club Constitution By-Laws Template

4. Complete each of the following forms:

-Club Petition Form (see below)

-Club Accounting Form (see below)

5. Submit a hard copy of constitution, petition, and accounting form to the ASB office (room #205) for review.

6. Follow up on the status of the submitted forms.

Important Dates:

Sept. 20th Applications for student club due (to participate in Club Faire)

Sept. 25th Club President’s Meeting at lunch in room # 205

Sept. 29th Club Faire at lunch in the quad

Club Faire Information

Club Faire provides an opportunity for students to learn more about your club and sign up. This year’s club faire is on September 29th during lunch in the quad. We can provide a sign (if needed), a table and two chairs per club. We will be contacting you regarding your status of participation.

Club Benefits

Any club has the right to host a fundraiser/drive with clearance from ASB. ASB holds Wednesday weekly student business meetings that screen potential fundraisers. In addition to club meetings, clubs also are allowed to host lunch time activities but should clear all activities with ASB. Clubs are encouraged to participate in “Welcome to the Nest” Night for 8th graders to promote club involvement in the spring. Clubs are encouraged to nominate students for Homecoming and Winter Formal Royalty and should receive nomination forms during the nominating season.

ARROYO GRANDE HIGH SCHOOL

Club Requirements/Guidelines

2023-2024

1. All clubs must have a Club Petion and Club Accounting Form along with a typed Constitution.

-A constitution must consist of the following:

a preamble (purpose of the club)
a staff advisor
a meeting location and time they meet
a list of current officers/leaders (at least three), with at least ten members (see attached form).
Club Constitution By-Laws Template

-Once a charter packet and constitution is completed, ASB will review it (on Wednesday Student Business Meetings) and pass, deny, or ask founders to alter it to follow school constitutional guidelines and/or state guidelines.

2. No meeting shall be held unless the advisor or at least one member of the faculty (teacher) is present.

3. Students are at liberty to the formulation of parties and other activities under observation and direction

of the faculty advisor.

4. Clubs are encouraged to organize lunchtime events beyond meetings (cleared by ASB) and participate

in AGHS’s annual Club Faire held in September.

5. Any club representative shall be allowed to attend Student Business Meetings held by ASB every

Wednesday by request or invitation. They shall have the power to place an item on the agenda with

consent from the ASB President who presides over Student Business Meetings.

6. All fundraisers/drives must be cleared by ASB by filling out a Revenue Potential Form found in the

Student Business Office prior to the event being advertised and held. Once it is cleared through ASB, it will be placed on the master calendar (this ensure clubs follow state guidelines, do not take up too much curricular time for drives, do not conflict with other club activities, etc.) and promotion may begin.

7. Fundraising/drive money should be deposited in an ASB account led/facilitated by Student Business

Office. Student members and advisors are to always deposit money ASAP at the Student Business

Office if collecting money for fees, merchandise, supplies, etc.

8. All spending must be approved at an official club meeting prior to spending club money. Typed club

minutes must be submitted when a club initiates spending money from their account.

ARROYO GRANDE HIGH SCHOOL

CLUB PETITION FORM

2023-2024

Name of Club/Organization:____________________________________________

Individual Requesting Charter:_________________________________________

Faculty Advisor:______________________________________________________

Advisor’s Signature:___________________________________________________

List below the names of at least 10 AGHS students who will be members of the club/organization.

PRINT NAME SIGNATURE

1.______________________________ ___________________________

2.______________________________ ___________________________

3.______________________________ ___________________________

4.______________________________ ___________________________

5.______________________________ ___________________________

6.______________________________ ___________________________

7.______________________________ ___________________________

8.______________________________ ___________________________

9.______________________________ ___________________________

10._____________________________ ___________________________

Arroyo Grande High School

Account Form

2023-2024

Club and Organization Chartering Form

I. We the students of Arroyo Grande High School, request the permission to form/renew a club.

II. This organization will be called and its purpose will be:

Club Name: __________________________________________________

Description:__________________________________________________

____________________________________________________________

III. ______________________ (faculty member) will serve as the advisor for this club for the school year.

IV. ______________________ (name of student member) will serve as the student representative for this

club during the school year. This student’s signature will be required on ALL CHECK REQUEST

V. Forms submitted By:

Student Club Rep:________________________ Date: _______________

Club Advisor:____________________________ Date:________________

Club ASB Account

o I am RENEWING the ASB account for the 23-24 school year Acct #

o I am STARTING an ASB account for the 23-24 school year

o Our club will NOT REQUIRE/NEED an ASB account for the 23-24 school year

Advisors Name____________________ Account Name______________

Purpose of Account:__________________________________________

___________________________________________________________

…………………………………………………………………………….

Approval:

ASB Director: _______________________________ Date:___________

ASB Treasurer:______________________________ Date: __________