Adult Officers

President: (This position has a vote on the state board)

• Attend MANDATORY 4 State Board meetings

• Appoint 1 alternate Adult Rep (must be from district board) to fill in if necessary

• Check in with State President with any issues or concerns
• Secure Ambulance for Rodeos/EMT for Fundraisers
• Secure judges for rodeo events

• (Cutting and RCH director can secure their judges)
• Make sure judges have NHSRA Rulebook and understand NHSRA rules

• Submit District Policies to State Secretary by July 15
• Make sure current sponsor banners are in arena
• Coordinate with Queen and Student officers to ensure Grand Entry is on Schedule at each rodeo
• Work with student president to create district board meeting agendas
• Help student president run meetings if needed
• Work with State Board for state rodeo jobs: confirm help before the rodeo begins

Vice President:

• Support President or any officer if necessary
• Fill in for president in his/her absence
• Districts may have additional responsibilities

Treasurer:

• Attend August Treasurer Meeting
• Have experience and knowledge to work with Quickbooks
• Provide financials at District Meetings
• Quarterly reports to State
• Year End Financials to State
• Make deposits of cash and checks received
• Pay invoices for each rodeo
• Pay State Per Run fee within 10 days of completed rodeo
• Post and pay jackpot payout (if mandatory jackpot is used)
• Send out 1099s in January from District level (stock contractor, judges, paid help, etc)
• Submit Budget to State by September 15 of each year
• Work with ATV Ticket coordinator to send checks WITH stubs by February 1

Membership Secretary:

Recommended to have 2, especially with combined membership over 100 members

• Attend August Membership Secretary Meeting
• Check National, State and District Paperwork before submitting to State
• Maintain Grade Eligibility spreadsheet to share with district and state
• Check grade eligibility and report to rodeo secretary and state secretary those ineligible
• Work with State secretary on Associate member list
• If your district has a report card monitor, Membership secretary is still responsible to check that documents are uploaded to National Portal and all ineligible members are given to state secretary

Rodeo Secretary:

• Attend August Rodeo Secretary Meeting
• Provide District Calendar to State by August 1
• File Rodeo Approvals with State Secretary 60 days prior to event
• Notify state secretary of any changes to dates or venues
• Send out entry form for each rodeo
• Provide stock contractor with count once entries close
• Post date and time of draw on entry
• Have 3 timers for each event at rodeos
• Post hard copy of official draw 1 hour before performance
• Post copy of head timer sheet after completed event (must be posted at end of go)

• This can be stapled to a board or in a binder

• Post copy of results after completed event (must be posted at end of go)

• This can be stapled to a board or in a binder with copy of timer sheets)

• Post points after each rodeo
• Send State Rodeo Qualifier Forms to State Secretary
• Send State Rodeo Information to Qualifiers

High School Adult Representative: (This position has a vote on the state board)

• This is a TWO-YEAR term
• Attend District Board Meetings
• Attend MANDATORY 4 State Board Meeting
• High School Student’s Representative if a disciplinary issue arises at district or state level

Junior High Adult Representative: (This position has a vote on the state board)

• Attend District Board Meetings
• Attend MANDATORY 4 State Board Meetings
• Junior High Student’s Representative if a disciplinary issue arises at district or state level

Publicity Officer:

• Attend District Board Meetings
• Run Social Media Accounts
• Keep Website Updated
• Work with rodeo secretary to have results posted on Social Media and in local media outlets

Arena Director:

• Attend District Board Meetings
• Make sure arena is safe for competition
• Gates open and close
• Event directors have checked health of stock
• Confirm judges know rules of events they are judging, have rule book on hand for reference
• Event directors and help are ready to run event