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Job Applicant Privacy Notice

Job Applicant Privacy Notice

Review Date: June 2025

Next Review Due: June 2028

How we use Job Applicant Data

Personal Data:

Sensitive Personal Data:

Why we collect and use this information:

The lawful basis on which we collect and use this information:

Storing Applicant Information:

System Used for Processing School Workforce Data

Why we share Applicant information

Requesting access to your personal data

Contact

Introduction

Under UK data protection law, individuals have a right to be informed about how the school uses any personal data that we hold about them. We comply with this right by providing ‘privacy notices’ (sometimes called ‘fair processing notices’) to individuals where we are processing their personal data.

This privacy notice explains how we collect, store and use personal data about pupils. We, at Richard Challoner School, are the ‘data controller’ for the purposes of UK data protection law. Our data protection officer is Neil Henderson.

Email: dataprotection@richardchalloner.com (see ‘Contact us’ below).

How we use Job Applicant Data

Richard Challoner School is committed to protecting your privacy and being transparent about what

we do with your data. We are committed to using your personal information in accordance with all

applicable laws concerning the protection of personal information. We will not to do anything with

your information you would not reasonably expect or that is required of us by law. We will use the

information that we collect about you in accordance with the General Data Protection Regulation

(GDPR).

The categories of applicant information that we collect, hold, and share are:

Personal Data:

Sensitive Personal Data:

The data is provided by the applicant when applying to work at Richard Challoner School.

CCTV Images:

Richard Challoner School uses closed circuit television (CCTV) images to reduce crime and monitor

the school buildings in order to provide a safe and secure environment for pupils, staff, and visitors,

and to prevent the loss or damage to school property.

Please refer to our CCTV Policy for further information. This can be found on the School website.

Why we collect and use this information:

We use collected data to:

The lawful basis on which we collect and use this information:

All personal and sensitive data held by Richard Challoner School will be processed fairly, lawfully and

in a transparent manner. We will only use the data for the purposes specified above, and for explicit

and legitimate purposes.

We will collect and hold personal and sensitive personal data for the following lawful basis:

Storing Applicant Information:

We hold Applicant data in secure digital and physical storage. We will retain records of all

unsuccessful applications for up to 6 months. Successful applicants will have their data transferred

to staff records, and their data will be stored as set out in the Staff Privacy Notice.

After 6 months, all application data will be shredded or permanently deleted from all digital devices.

For an exhaustive list of retention periods, please refer to Richard Challoner’s Retention Policy.

System Used for Processing School Workforce Data

Richard Challoner school will not share your information for marketing purposes with the companies

outside of our School.

In order to manage the recruitment process effectively within our school, we do routinely share

Applicant information with relevant SLT and line managers involved within the recruitment process

Why we share Applicant information

We do not share information about our Applicant with anyone without consent unless the law and

Our policies allow us to do so. We share applicant data with the relevant Senior Leader and Line

Manager of those carrying out the recruitment process in order to shortlist for the role. Sensitive

data will not be shared prior to interviews.

Requesting access to your personal data

Under data protection legislation, you have the right to make a ‘subject access request’ to gain access to the personal information that the school holds about you/

To make a request for your personal information, contact the DPO -Neil Henderson, dataprotection@richardchalloner.com Tel 020 8330 5947.

 You also have the right to:

If you have a concern about the way we are collecting or using your personal data, we request that

you raise your concern with us in the first instance, by contacting the Data Protection Officer

email dataprotection@richardchalloner.com

Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/

Complaints


We take any complaints about our collection and use of personal information very seriously.

If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.

To make a complaint, please contact our data protection officer.

Alternatively, you can make a complaint to the Information Commissioner’s Office:

Contact us

If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our data protection officer:

Neil Henderson

Richard Challoner School Manor Drive North

New Malden Surrey

KT3 5PE

Email: dataprotection@richardchalloner.com Tel: 020 8330 5947