Purpose of this Template

This is a communication guide for HR to introduce a new mentorship program within an organization. The mentorship program may be specifically for a community, demographic, or ERG.

NOTE: This copy was drafted in the context and voice of The Rise Journey, and therefore, we suggest that you revise the text, particularly the purple italicized text, to best fit the mission, values, and language of your own company or organization.

We recommend reviewing your message draft, at minimum, with one another team member who is informed on the topic. If you have a DEI committee or ERG that relates directly to the topic of the email, they should also be brought into the creation of any related communications.

Draft Email: Mentorship Program Introduction

EMAIL SUBJECT LINE: We have a new Mentorship Program!

BODY:

Hi,

At COMPANY NAME, we truly believe that having the right support is crucial for development and growth, both in the workplace and beyond. [RELATE TO A GOAL OF THE COMPANY]. We are formalizing mentorship programming with plans to make mentorship accessible to all COMPANY EMPLOYEE NICKNAME in the future. Access to a mentorship can provide valuable support and guidance for mentees, offer mentors an opportunity to share experience and expertise, and for all involved to grow professionally and refine existing skills.

If you are interested in participating as a mentor or mentee, please [INSERT COMMUNICATION METHOD i.e SURVEY, EMAIL, WIKI]. The participation call will be open through DATE. Once we have gathered enough information, we will begin matching mentors and mentees, beginning in early DATE. All answers will be used to inform matching (to the best of our ability) and some information related to your interests may be shared with your future mentor or mentee.

Participating in the mentorship does require some commitment. We ask that both mentors and mentees commit to the following:

Time: Meeting at least twice per month for six months (Meeting cadence and length of meeting time at the discretion of the mentor and mentee)
Effort: Mentors and mentees should come prepared for meetings, ready and open to discuss whatever the agreed upon focus may be.
Consideration: Being mindful of the time your mentee or mentor is setting aside, maintaining an open mind, and recognizing the unique value and perspective of others.

If you have questions, please reach out to any one of the following people:

Name - Email

Best,

Program Sponsor

Resources

The Magic of Mentorship

Contributors to this Template

Jes Osrow, SHRM-SCP, Co-Founder & DEI Specialist

www.risewithophr.com

OPHR: One Person Human Resources