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3/20/2024.Approved.FM Pool Board Meeting Minutes
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Approved MINUTES

Meeting of the Board

Monday, March 20, 2024- 8:00pm

                                       Location: TBD                                

Quorum: [FMES&T has 9 Voting Board Members; 5 are required for a Quorum] Quorum Present? Yes

FMES&T Voting Board Members in Attendance:

  1. Chad B. -  President
  2. Tory N. - Vice President
  3. John H. - Treasurer
  4. Jeff H. - Maintenance Chair
  5. Dan B. - Operations Chair (virtual)
  6. Nicole R. - Membership Chair
  7. Catherine W. - Social Chair (virtual)
  8. Katie W. - Communications Chair
  9. Lori A. - Pickle-ball & Tennis Chair

Absent: 0

 Non Voting Members Attending: none

  1. Call to Order

Meeting called to order by Chad B. at 8:08 p.m.

  1. Approval of minutes from 2/21/24

 

Nicole R. makes a motion to accept minutes

Lori A.  2nds the motion

unanimous approval

3. Member Comment Period (20 Minutes max)

n/a

4. Operations

  1. Dan B. updates the board on communication with NV Pools.
  2. NV is aware of the comments made by the health department for opening. NV will start looking into the pool around April. They have keys.
  1. The waterline will be a DIY by Jeff H.
  2. The concrete slab is being looked at tomorrow by a second contractor, the first guy wanted $2,500 to level.
  3. Need to get the water turned on in April to fix the leak - Dan B. will call to get water turned on April 1st.
  1. Chlorine for the season through Amato with Winkler. Dan B. will follow up and see if we can use them with NV.
  2. Clean up days - Tory N. asks what NV covers as far as opening - then we can take on our part as a board. May 11th will be the cleanup/ May 18th is the rain day. Dan B. will confirm.
  1. Potential to have volunteers for tree trimming/power washing/leaf blowing.

Nicole R. asks what the plan is to treat the playground for pest control. Chad B. suggests we budget for pest control for next season and mulch.

Tory N. asked about the catalog for chairs from NV. Dan B. will follow up with NV.

5.  Social

  1. General update from Social Chair

6.  Tennis Court

  1. Coach James
  1. Lori P. explains the current arrangement with tennis  lessons. The board inquires about the ability to advertise the lessons for adults and potentially teach lessons to kids. Lori P. will follow up to ask the board’s questions.
  1. Tennis Court repair
  1. Lori P. is meeting someone to quote for resurfacing
  2. Pickleball Tournament- May 4th (mixed doubles tournament)

6.  Membership

  1. Corporate memberships for sale
  1. 8 currently for sale
  1.  Possible set aside for swim team
  2.  Application deposits
  1. Nicole R. will email past associates to offer corporates next week

7. Treasurer Report

  1. Status of Tax Return - filed by Heather Y. and invoice for filing will be sent.
  2. Insurance Policies  - set to auto renew- John H. Will follow up with Insurance Company.
  3. Business Registration - Tory N. completed the renewal.

Chad B. asks for a financial statement to be prepared for the next meeting and wants to discuss budgets for the season for each director at the next meeting.

8.  Maintenance

  1. Maintenance Committee - Katie W. will send Jeff H.  names to build committee
  2. Deck Chairs -
  3. Pool cover tie-down inserts - Chad B and Jeff H. will walk the deck to discuss. Tory N.  asks about swim team pole covers- can they be replaced?
  4. Grass Maintenance will return in the next few weeks, dumpster will return
  5. Katie W. research hotspot/wifi

9.  VIce President -         

Tory N. asks what NV provides to the pool - before she starts to order - Dan B. will confirm

Katie W. confirms we have access to Amazon Account and the card is on file.  

The plan is future meetings to be at the pool weather permitting.

Tory N. will send Katie W. the date for business registration renewal.

Swim Team update:

Working on sponsorship for the season reiterates the need to continue to communicate the understanding we are the same company.  A budget for the 2024 Season for Swim Team has been requested. Chad B. requests a list from Tory N. of who is on the Swim Team Committee.

10.  Communications

Chad B. will get the ads from the swim team to recruit swimmers.

Katie W. will send reminder email to those who haven’t paid dues

Opening Day is May 25

Meetings May – May 7th and 22nd

11. Adjourn

Meeting adjourned at 9:15 p.m. 

Nicole R. makes a motion to adjourn.  

Tory N. seconds

Unanimous approval

Next Meeting:

April 17, 2024  8pm
Location: TBD