BYLAWS The Virginia State Beekeepers’ Association

ARTICLE 1: DUTIES OF ELECTED OFFICERS

Section 1: President The President is the Chief Executive Officer of the Association and shall:

A. Preside at general membership meetings and Executive Committee meetings of the

association; B. Parliamentary procedure and Robert’s Rules of Order will be used to conduct meetings: C. Call special meetings of the Association with concurrence of the Executive Committee D. Call all meetings of the Executive Committee E. Appoint all standing and special committees as are deemed necessary to carry out the

purpose and objectives of the Association unless specifically designated otherwise in the Constitution and Bylaws; F. Be authorized to make deposits and disburse monies of the Association should the

Treasurer be unable to perform these duties; G. Perform all other duties commonly incident to the office and not contrary to the

Constitution or Bylaws.

Section 2: First Vice-President The First Vice-President shall:

A. Perform the duties of the President in his/her absence, or upon the President’s request; B. Perform other duties as directed by the President.

Section 3: Second Vice-President The Second Vice-President shall:

A. Perform the duties of the First Vice-President in his/her absence; B. Perform other duties as directed by the President

Section 4: Secretary The Secretary shall:

A. Record the minutes and proceedings of the Association at each membership and

Executive Committee meetings; B. Distribute the minutes to the officers of the Association and to the newsletter editor C. Assist officers of the Association as necessary in the performance of their duties D. Preserve the minutes of each meeting, any documents, records, correspondence,

transactions and other appropriate material of the Association.

Revised November 4, 2017 Page 1

Section 5: Treasurer The Treasurer shall:

A. Maintain the financial records of the Association; B. Maintain an up-to-date list of paid memberships which shall be made available to the

Executive Committee members and newsletter editor upon request; C. Keep accurate record of all receipts and disbursements of the Association; D. Receive membership dues and all other funds for the Association and make

disbursements as appropriate; E. Deposit all funds of the Association in such bank or banks, savings institutions or other

financial establishments as appropriate; F. Make necessary arrangements for the President to be authorized to make deposits and

disbursements of the Association if the Treasurer is unable to perform those duties; G. Present an annual Treasurers report to the membership at the annual general membership

meeting of the Association; H. Perform all other duties commonly incident to this office; I. Shall not accept an invoice for payment in excess of $50.00 which has not previously

been approved by the President.

ARTICLE II: DUES

Section 1: The annual dues for the membership in this Association shall be set by the Executive Committee and submitted to the voting members for approval. Changes will become effective the following fiscal year. A discount rate shall be authorized for all memberships submitted through a local or regional Virginia beekeeping association.

Section 2: Annual dues are due at the beginning of the fiscal year which is July 1 of a given year through June 30 of the following year.

ARTICLE III: AMENDMENTS

Section 1 When a quorum of members is present at a meeting, any Article or any Section of the Article of the Bylaws may be amended by a majority vote of the members present. Proposed changes must be submitted to the Executive Committee for their review. The Executive Committee will provide copies of the proposed amendments to each member of the Association in either electronic or paper form 30 days prior to a designated meeting.

Revised November 4, 2017 Page 1

ARTICLE IV: DISSOLUTION OF THE ASSOCIATION

In the event the Virginia State Beekeepers’ Association is dissolved and ceases to exist, all property and monies of the Association left after payment of all debts shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government for a public purpose. The primary beneficiary shall be the Virginia Polytechnic Institute and State University, Department of Entomology, for use in the University’s apicultural program. If the Virginia Polytechnic Institute and State University discontinues its apicultural program, then all property and monies of the Association shall pass to a university’s apicultural program as selected by the Executive Committee of the Association.

ARTICLE V: REPEALING CLAUSE

Upon acceptance by two-thirds (2/3) majority vote of the members at a meeting at which a quorum is present, this Constitution and Bylaws shall supersede all previous Constitution and Bylaws.

Revised November 4, 2017 Page 1