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7 July 19, 2023 Library Board Meeting Minutes.docx

BOARD MEETING MINUTES  Approved September 20, 2023

Wednesday July 19, 2023 Board Meeting   Preston Town-County Library

CALL TO ORDER & ROLL CALL

The July meeting of the Preston Hot Springs Town-County Library Board was called to order at 5:07pm.  Board members Peg Winebrenner, Rube Wrightsman, Matt Pavelich, Nisca Warthen, and M’lin Kendrick were present.  Library Director, Starla Rice, acting as secretary, was also in attendance.  

MINUTES OF PREVIOUS MEETING

Minutes from the June 21, 2023 board meeting were read by the Board members.  

Discussion: Peg entertained a motion that the minutes from the June 21, 2023, meeting be approved.  Nisca moved that the minutes from the June 21, 2023 board meeting be approved.  Matt seconded that motion.  All trustees present approved.

BUDGET & CLAIMS

The board was presented with the budget reports for June 2023.  Peg entertained a motion to approve the budget reports.  Rube moved that the budget reports for June 2023 be approved.  M’lin seconded that motion.  All trustees present approved.

The following claims were submitted:

OCLC                                $510.24                        WorldShare ILL

Envisionware                     $429.76                        Patron computer center time and print vending

Visa                                   $762.70                        Office Supplies, Technology, Books, Patron Orders, Non-Gov Grant Materials

                                                                                                                                                                                                                                                                                       

Discussion: Peg entertained a motion to approve the claims.  Matt moved that the claims be approved.  Rube seconded that motion.  All trustees present approved.

DIRECTOR’S REPORT

Starla presented the July 2023 Director’s Report.  

Discussion:  Public Library Standards were submitted June 29, 2023.

OLD BUSINESS:

  1. Review and Revise Emergency Disaster Plan:  The Director and Trustee Nisca Warthen have gone through and corrected and updated the Emergency Disaster Plan.  The library doesn’t have smoke detectors and it was decided that the building should have a smoke detector in every room.  The director will order 6-10 year battery detectors.  The Emergency Disaster Plan has been changed to reflect the addition of smoke detectors.  A layout of the building has been added.  The town insures the library through MMIA, with building coverage valued at $411,975 and the building contents at $564,375.  Chairman Peg Winebrenner signed the updated Emergency Disaster Plan.

NEW BUSINESS

  1. Election of library board of trustee officers:  Rube nominated Peg as chairman of the library board for the Fiscal Year 2023/2024. Peg accepted the nomination.  Matt seconded the nomination.  All trustees present approved.  Matt nominated himself for Vice Chairman for Fiscal Year 2023/2024.  Nisca seconded that nomination.  All trustees present approved.  Nisca nominated Rube as Tamarack Federation Representative for Fiscal Year 2023/2024.  Rube accepted the nomination.  Matt seconded the nomination.  All trustees approved.  
  2. Removal of ALA from our Policy Manual:  The library board discussed The Montana Library Commission’s withdrawal from the American Library Association.  The Preston Hot Springs Town/County library has quoted the ALA on their code of ethics at the beginning of the libraries Policy Manual.  The board took a look and has chosen not to change it at this time.  The words are still what we believe in.  These quotes are not the ALA’s current code of  ethics.  
  3. General Administrative Business:  Town Council Meeting attendance:  The director will coordinate with Peg and Nisca to see who will be going to the town council meeting closer to the time.  Discussion of Pickleball Court:  Peg asked for a letter of support for building the Pickleball Court behind the library down near the fence behind the building.  Nisca moved that the director write a letter of support for the Pickleball committee.  Rube seconded that motion.  All trustees present approved.  No meeting in August.  There will be no budget reports as the budget isn’t set yet.  The director will contact the board chair or vice chair for approval of claims should there be any.  The claims will be officially approved at the September meeting.  Nisca moved that the future library meetings be moved to the 3rd Wednesday of the month rather that the 2nd.  It has been challenging getting budget reports in a timely manner for the 2nd Wednesday.  This will give the town clerk a bit more time.  

   

The September meeting of the Library Board of Trustees was scheduled for:  September 20, 2023 at 5:00pm.

PUBLIC COMMENT:  Peg asked that the director seek a bid on wainscoting and replacement of the office window, which was damaged several years ago by rocks from the weed eater.

ADJOURN

Meeting adjourned at 6:23 pm as per motion by Nisca; seconded by M’lin.  All trustees present approved.