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CCCS COVID-19 Prevention Plan (CPP)
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COVID-19 Prevention Plan (CPP)

(Note: Plan is subject to change as we receive new guidance from CCHS and CDPH. Updated July 29, 2021)

CCCS has returned to our full 5 day/week program which began August 11, 2021. We have discontinued our distance program options and all enrolled students must attend and participate in our site-based program.

CCCS Head of School, Mr. Christopher Winters has overall authority and responsibility for implementing the provisions of this CPP in our workplace. In addition, all managers and supervisors are responsible for implementing and maintaining the CPP in their assigned work areas and for ensuring employees receive answers to questions about the program in a language they understand.

All employees are responsible for using safe work practices, following all directives, policies and procedures, and assisting in maintaining a safe work environment.

Identification and Evaluation of COVID-19 Hazards

We will implement the following in our workplace:


Summary of Important Updates:

  1. Masking is currently a state mandate in all public and private schools for all indoor settings. Teachers and students are required to wear masks in the classroom. CDPH will review the masking mandate no later than November 1, 2021.
  2. Masking is currently optional in outdoor settings on school campuses.
  3. Schools must continue to report COVID-19 cases in cooperation with Contra Costa Health Services.
  4. CCCS will continue to implement a comprehensive COVID-19 Prevention Plan including:
  1. Daily cleaning/disinfection according to current recommendations.
  2. HEPA air filtration systems in each classroom.
  3. Emphasis on ventilation (windows/doors) and use of exhaust fans (where equipped) in each classroom.
  4. Provision of outdoor spaces for dining, classes, chapels, etc. when practicable.
  5. Provision of portable hand-washing stations. Emphasis on hand-washing frequency and proper methods.
  6. Requirements of daily self-screening for COVID-19 symptoms for students and staff.  
  1. Schools are no longer required to toggle to distance learning for COVID-19 cases.


        Table of Contents

Identification and Evaluation of COVID-19 Hazards

2020-2021 School Safety Protocols

Athletics

Classrooms & Facilities (Cleaning, Disinfection, & Healthy Hygiene)

Dining

Entrance, Egress, and Movement within the School

Family Care

Guests, Parents, & Visitors

Health Screening on Campus, Waiver of Liability, and Home Health Screening Agreement

Identification and Tracing of Contacts

Instructional Toggling and Transition to On-site Program

Lost and Found

Masks/Face Coverings

Physical Distancing & Minimizing Exposure

Quarantine/Positive Cases

Testing (COVID-19) of Students and Staff

Training and Family Education

Transportation

Reopening Plan and Communications Center

Quarantine Decision Tree Info-Graphic

Frequently Asked Questions (FAQ)

Additional Resources and Guiding Documents


2020-2021 School Safety Protocols

Plan Item

Protocols

Athletics

  • CCCS will comply with all guidelines provided by CIF, the BCL, CDE, and Contra Costa Public Health. All plans are subject to agreements and collaboration with our local sports leagues.
  • CCCS is currently waiting for CDPH to release the latest guidance for sports and other extracurricular programs.
  • Students must wear their own appropriate workout clothing (do not share clothing).
  • All athletic equipment including balls must be cleaned daily and prior to the next workout/game.

Classrooms & Facilities (Cleaning, Disinfection, & Healthy Hygiene)

  • All classrooms are equipped with hand sanitizer, disinfectant spray, wipes, and paper towels. Sanitization staff will replenish disinfectant regularly and surfaces will be disinfected daily in compliance with the latest recommendations..
  • Common areas including the dining tables will be cleaned daily.
  • Classroom doors and windows will be kept open as much as possible to allow ventilation and airflow. Exhaust fans and HEPA air purifiers will be used to generate additional air circulation and purification. Each room is equipped with an adequately sized HEPA purifier.  
  • Teachers are encouraged to use outdoor areas for instruction whenever practicable. Outdoor learning centers may be reserved by teachers with the front-office.
  • Hand sanitizing stations are placed strategically on the campus and hand sanitizers are located in each room.
  • Additional hand washing and water bottle filling stations have been installed strategically throughout the campus.
  • All students and teachers are required to wear a mask in the classroom at all times.
  • Teachers or students with health restrictions may opt to wear a humanity shield (visor with cloth protection drape) in indoor settings to comply with the state requirement..
  • Face coverings can be removed in designated dining areas while eating and drinking. All students should dine outdoors whenever possible.
  • All staff and campus visitors will be required to wear face coverings.
  • Most classrooms, all restrooms, and all outdoor dining areas are equipped with handwashing stations which should be used before meals and regularly throughout the day.

Dining

  • We will continue the use of ChoiceLunch as our preferred food service partner at a later date.
  • Students should bring their own healthy lunch from home and may not share with other students.
  • Student fundraiser sales must be pre-approved by administration.
  • Classes will eat in designated outdoor dining areas whenever possible or in their classrooms if conditions require it. Outdoor dining areas have been expanded and additional field space is available for middle school students as needed.

Entrance, Egress, and Movement within the School

Morning Drop Off / Afternoon Dismissal:

  • Parents should drop off all K-12 students according to our traffic procedures.
  • Parents must prescreen their students for COVID-19 symptoms daily and keep symptomatic students home.
  • Parents may not enter the campus in the morning drop-off time except for preschool check-in, Cougar Club check-in, and when there is an appointment with staff.  
  • Students will report directly to their designated areas upon arrival.
  • Parents are required to remain in their vehicle and students will be monitored as they proceed to class.

Afternoon Dismissal / Check Out:

Family Care

  • The family care program (Club Cougar and Club 2) is open and will follow the same guidelines and COVID-19 prevention policies as other school programs.

Guests, Parents, & Visitors

  • Guests, parents, and visitors are not allowed on campus during regular school hours with limited exceptions. This policy will be in effect until further notice.
  • Parents may consult with office staff via phone calls, email, zoom appointments, or on an appointment basis (outside of drop-off/pick-up times) as needed.
  • When permitted, all guests, parents, and visitors are required to complete a health screening, wear a face covering, and comply with all restrictions..
  • Grade K-12 parents are not permitted to enter the campus during drop-off or pick-up. Preschool parents are required to enter campus for pick-up and drop-off.
  • Kindergarten parents, wearing masks or face shields, will be permitted to accompany their child to their classroom during the first week of on-site instruction only on an as needed basis.

Health Screening on Campus, Waiver of Liability, and Home Health Screening Agreement

  • Daily health screenings for COVID-19 symptoms of all persons (e.g., students, employees, parents) must be self-assessed prior to entering the campus.
  • If a student/staff presents any possible COVID-19 symptoms, the office staff will complete the assessment and notify parents/staff to be sent home. Students/staff that have symptoms will be required to be tested before being cleared to return to school.
  • Students who exhibit COVID-19 symptoms will be sent to the sick room until their parents can pick them up. Students who are sent home will be asked to secure a COVID-19 RT-PCR test through their health care provider. Students may return once they have met the latest CCHS/CDC criteria to discontinue home isolation.
  • In order for a student/staff who tested positive for COVID-19 to be allowed to return to campus they must be able to satisfy the latest CCHS/CDC recommendations in cooperation with our contact tracing team.
  • Absences due to Health Screening restrictions will be counted as excused school day absences. Students who miss school will be given independent study assistance until they are cleared to return to the classroom.

Identification and Tracing of Contacts

  • Mrs. Johnston (kjohnston@cccss.org) and Mrs. Jensen (kjensen@cccss.org) are the designated points of contact for contact tracing. Mrs. Johnston completed training with Johns Hopkins University and Mrs. Jensen has completed additional training with CCHS to prepare them to serve as Contact Tracers for CCCS.
  • CCCS contact tracers will follow their training, CCHS protocols (line listing, contact letters, etc.), and comply with FERPA/HIPAA guidelines to protect the privacy of related parties in fulfilling contract tracing for COVID-19 outbreaks.

Instructional Toggling and Transition to On-site Program

Suspension of On-site Program:

  • There are no current requirements for suspending the on-site program for COVID-19 cases.
  • CCCS reserves the right to suspend on-site programs for any emergency situation in the interest of staff and student safety.

Lost and Found

  • This year, it will be very important for all school items, including jackets and other items of clothing, to be labeled with the first and last name of the student.
  • All lost items will be secured in the- front office where the items will be sanitized and held for only one week.
  • After one week, items will be donated to a local charity.

Masks/Face Coverings

  • The proper wearing of masks by all students and teachers in indoor school settings is a current state requirement for all schools.
  • CDPh does make allowances for medical exemptions and pedagogical exemptions in some cases. In these cases the teacher or student must wear a face shield with a cloth drape.
  • Extra face masks and shields are available for students and teachers in classrooms and the office.

Physical Distancing & Minimizing Exposure

  • The latest CDPH guidance emphasizes masking and there are no longer minimum requirements for physical distancing.

Quarantine/Positive Cases

  • In relation to any positive COVID-19 tests or symptomatic cases CCCS will direct students to and parents to quarantine according to the latest recommendations of CCHS/CDC. A helpful info-graphic is provided below. Quarantine Decision Tree Info-Graphic

Testing (COVID-19) of Students and Staff

  • Beginning October 18, 2021, all unvaccinated staff must complete weekly COVID-19 testing. There are no longer requirements for asymptomatic testing of vaccinated staff . CCCS will continue to monitor requirements from CDPH and CAL/OSHA.

Training and Family Education

  1. School administrators have participated in numerous web-based training events by industry leaders since the inception of the pandemic. The team continues to keep informed on all of the latest developments.
  2. Administrators have presented safety protocols and emphasized the importance of consistent execution in written and verbal form.

Transportation

  • Field trips are allowed on a case by case basis upon approval from the administration.
  • Athletic directors will coordinate travel for sports teams in collaboration with CCCS administration.

Reopening Plan and Communications Center

  1. CCCS Reopening Plan Site
  2. COVID-19 Communications Center for CCCS
  1. Official COVID-19 communications are archived and linked here after their release for reference purposes.  

Quarantine Decision Guide


Frequently Asked Questions (FAQ)

  1. Is masking a legal mandate from the state?
  1. Yes. CDPH is expected to revisit the current masking mandate by November 1, 2021. All students over 2 years of age are required to wear masks while indoors at schools throughout the state.
  1. What if we decide to withdraw from CCCS?
  1. All CCCS parents sign a detailed financial contract to enroll students for the entire academic year. The withdrawal terms and conditions are clearly explained in the financial contract (signed by all parents) and include a prorated fee schedule based on the date the written withdrawal request is received. Please be sure you carefully review the terms of the financial contract and the legal requirement for continuous enrollment in school before choosing to initiate a withdrawal. CCCS recommends maintaining enrollment in a fully accredited school and carefully researching any alternative plans before making this decision.
  1. When can students return to school following a case of COVID-19?
  1. Staff members and students with symptoms of COVID-19 infection may not to return for in-person instruction until they have met CDPH criteria to return to school for those with symptoms:
  1. At least 24 hours have passed since resolution of fever without the use of fever-reducing medications; and
  2. Other symptoms have improved; and
  3. They have a negative test for SARS-CoV-2, OR a healthcare provider has provided documentation that the symptoms are typical of their underlying chronic condition (e.g., allergies or asthma) OR a healthcare provider has confirmed an alternative named diagnosis (e.g., Streptococcal pharyngitis, Coxsackie virus), OR at least 10 days have passed since symptom onset.
  1. What if a student or teacher contracts COVID-19 and is instructed to quarantine while on-site instruction is being provided?
  1. CCCS will consult with Contra Costa Health Services (CCHS) to determine the appropriate action and cooperate with contact tracing efforts including training for designated staff. CCCS will do our best to protect the identity of students and families as we cooperate with contact tracing protocols.


Additional Resources and Guiding Documents

The CCCS administration has consulted with local school leaders weekly, attended numerous training webinars, and researched extensive industry guidance (ACSI, CSI, CDC, CDPH, CDE, etc.) in order to prayerfully develop this plan for safe and effective operation in the 2020-2021 school year.