Arkansas Registry of Interpreters for the Deaf

General Membership Meeting Minutes

Date: 06/12/2021

1. Call to Order - President

1. 11:48 AM

2. Minutes - Secretary

1. Quorum is met.
2. GMM.21.05: Approve minutes as presented. Pass by vote.

3. Officer Reports

1. President - Meagan Beaty

1. Continuing to work on reciprocal agreement with LRID, with the goal of having this completed before the end of the term. Will send out when the agreement is completed.
2. Grateful for the opportunity to serve even with the odd term - COVID - no hugs, less workshops. Luckily we will do these things later!

2. Vice President - BobbieAnn Walker

1. Recognize Meagan Beaty as a great supporter and President during this term.
2. Great conference!

1. Workshops have gone on without a hitch!
2. Presenters seem to be pleased.
3. We will recommend the next conference to be in person, but we now have a virtual plan and something to play off of should the need arise again.
4. We appreciate the members' patience and understanding.
5. 78 Participants in the conference

1. From various countries! And states!

6. Fundraising was a huge success, the conference will be in the “black”!

1. The budget was HUGE for an in-person conference, and then it was amended for a virtual venue. The fundraising committee did a great job.

7. Interpreters/Organizations volunteering have helped us.
8. To the next VP: Enjoy yourself, pick good people who will support your efforts. Depend, delegate, enjoy. Don’t worry about the small stuff because it will be handled. I am happy I did it, so hopefully the next person has a non-COVID 2 years and can fully enjoy it.

3. Secretary - Ashley Beaty

1. Everyone has been a pleasure to work with and these last 2 years have not shown a lot of “doing” but we have been working through isolation, politics, race, moving, desires. Among crazy lives, losing our minds, new vaccines, and planning three vaccines - ARID has remained strong. Thank you for being here!

4. Treasurer - Nick Winchell - (as of June 12, 2021)

2020 - 2021 April - June Report:

2. Bank Acct: 52,395.25
3. Income: 6,849.40
4. Expense: 1,913.53
5. Net: 4,935.87

        2020 - 2021 Fiscal Y2D

1. Bank Acct: 52,395.25
2. Income: 17,977.42
3. Expense: 4,754.74
4. Net: 13,222.68

        Fiscal Year-to-Date Review

1. Income:

1. Budget: 17,610.00
2. Actual: 17,977.42
3. Difference: 367.42

2. Expense

1. Budget: 18,110.00
2. Actual: 4,754.74
3. Difference: 13,355.26 - This will change because we do have a lot of expenses to close out after the conference.

1. Biennial

1. Registration fees were down, t-shirts were up
2. Presenters - some were volunteers
3. Interpreters - First time we paid for services
4. Online - Shipping and Postage
5. Trophies and awards were more expensive
6. Zoom costs were unanticipated
7. Hotel deposit lost ($500)

2. General Fund

1. CMP activity fee is down
2. Some donations to the General Fund were lower than expected
3. Memberships areas are lower than expected (Non- Voting status)
4. PO Box increases annually
5. Postage and tax forms
6. Web maintenance and member portal

3. Program

1. Workshop registration was lower (only hosted 1 workshop)
2. Presenter honorarium was less as well

2021 - 2022 Proposed Budget

GMM.21.06: Move to accept 21 - 22 FY budget as presented. (Clint Brockway, Raphael James) PASS

6. A balanced budget is welcomed, this is not a biennial year. The Treasurer is appreciated by ARID.

I have loved being Treasurer, but with term limits I have to move forward! Thank you for your support while I have grown and become more confident. This board has helped so much. I have a special place in my heart for ARID.

5. Members at Large - NeCol, Rhonda, & Bea

Bea - Thank you for all of your support!

Rhonda - It has been a pleasure, I love the acceptance in this community.

NeCol - I have enjoyed this service and I have found my place! I have a PhD!

7. Reaching out and securing Committee Chairs
8. Continuing to improve Community Involvement
9. Event Planning discussions
10. Arkansas Community Calendar of Events

www.arkansasrid.org/events-calendar/

4. Committee Updates

1. Bylaws Committee, Linda Stauffer (Ashley Beaty)

2. Editorial Committee, Myra Taff-Watson (Ashley Beaty)

1. Submission Deadline is extended to June 14.

3. Branding Committee (Ad Hoc), Myra Taff-Watson (Ashley Beaty)

4. Fundraising Committee, Vacant (Nicholas Winchell)

5. Membership Development Committee, Alecia Newport (NeCol Whitehead)

6. Nominations Committee, Katelyn Wilson (NeCol Whitehead)

7. PPM (Ad Hoc), Myra Taff-Watson (Ashley Beaty)

8. Professional Development Committee, AnnMarie Lott (Rhonda Read)

9. Program Committee, Daisy Dippel (BobbieAnn Walker)

10. Scholarship Committee, Myra Taff-Watson (Nicholas Winchell)

11. Sunshine Committee, Chrystal Honorable/Taylor Johnson (Bea Hogan)

1. Working on the Sunshine Committee has been a pleasure.
2. Since March - 7 Birthday cards and 1 Sorrow card for Edyn Grace.

12. Technology Committee, Allyson Caruthers (Bea Hogan)

1. If you have any issues with the ARID website message me at ARIDtechnology@gmail.com!
2. We are working on a new member portal for registration and membership! (This is new software, thank you for your patience.)

13. Licensure Committee (Ad Hoc), Will Gorum (Ashley Beaty)

14. DEI Committee, Sebrena Westcott (Bea Hogan)

1. Doing a lot!

1. Established the Ella B. Irby Professional Development Scholarship
2. Captioned the LRBDA video in a partnership
3. Producing a recruitment video for schools
4. Establishing a Mentoring Program SOON
5. Will host a community event HOPEFULLY next year!

2. See motion below.

5. Unfinished Business
6. New Business

1. GMM.21.07: Move to amend the description of the Ella B. Irby Professional Development Scholarship from “ARID will pay for 1 hotel room, two conference registrations, and two travel arrangements for the members.” to “ARID will award a total package of $2,000 (Karen Owens, Raphael James) up to $4,000, which is to be used by the selected recipients to fund their travel, accommodations, and registration.” (DEIC, Nicholas Winchell)

Discussion regarding above motion GMM.21.07:

1. Which conference?

For any BIPOC conference - 2 people will travel to a conference that is specific to the goal of the presentation. The attendees will go to the conference, learn, then come back and present what they have learned to the membership.

If the original intent is to cover all costs, we know that $1,000 may not cover this all. I want an amendment to show that we can cover this.

It was seen that a number must be shown so that we do not have a blank check and we have an ability to budget.

2. The intent is to attend and learn about BIPOC.

Amendment:

GMM.21.07: Move to amend the description of the Ella B. Irby Professional Development Scholarship from “ARID will pay for 1 hotel room, two conference registrations, and two travel arrangements for the members.” to “ARID will award a total package of $2,000 (Karen Owens, Raphael James) PASS up to $4,000, which is to be used by the selected recipients to fund their travel, accommodations, and registration.” (DEIC, Nicholas Winchell)

Discussion

1. Receipts should be attached.
2. $4,000 per individual or the pair? The pair.
3. Should add that it should be approved by the board if they will go over.
4. Where is this being funded from? Do we need to worry about this cost?

Funds are raised by the community - Clint raised $800+ from his birthday fundraiser! We have some funding and the DEIC will raise the funds. A percentage from the silent auction will go toward this scholarship as well. Also, we will have a saved honorarium and the cost of the registration. A Community event will be scheduled by the DEIC.

5. ARID will award a total package of up to $4,000 which is to be used by the selected recipients to fund their travel, accommodations, and registration.

GMM.21.07: Move to amend the description of the Ella B. Irby Professional Development Scholarship from “ARID will pay for 1 hotel room, two conference registrations, and two travel arrangements for the members.” to “ARID will award a total package of up to $4,000, which is to be used by the selected recipients to fund their travel, accommodations, and registration.” (DEIC, Nicholas Winchell) PASS (CALL THE QUESTION - PASS)

B. Nominations:

1. President

1. Nomination(s)

1. Nicholas Winchell

2. GMM.21.08 Move to accept Nick Winchell by acclamation (Cheri Courtright, Raphael James) PASS

2. Vice President

1. Nominations

1. Allyson Caruthers
2. Brenda Diley
3. Chrystal Honorable
4. Stephanie Ott

2. Ballot Vote: Chrystal Honorable

3. Secretary

1. Nomination(s)

1. Melina Rivera

2. GMM.21.09 Move to accept Melina Rivera by acclamation (Karen Owens, Cheri Courtright) PASS

4. Treasurer

1. Nomination(s)

1. D. NeCol Whitehead

2. GMM.21.10 Move to accept NeCol Whitehead by acclamation (Karen Owens, Gwenyth Sutphin) PASS

5. MAL 1

1. Nomination(s)

1. Stephanie Ott
2. Sebrena Westcott

2. Ballot Vote: Stephanie Ott

6. MAL 2

1. Nomination(s)

1. Rhonda Read
2. Christy Bacon
3. Cali Rios

2. Ballot Vote: Rhonda Read

7. MAL 3

1. Nomination(s)

1. Aaron Johnson

2. GMM.21.11 Move to accept Aaron Johnson by acclamation (Jaime Harrell, Raphael James) PASS

7. Announcements

1. We all sang Happy Birthday to Meagan.
2. June 26th @ 3PM is our next DEIC meeting, please join us!!!
3. Opportunity for current IEP students, recent graduates, and novice interpreters in the field interested in language and skill development. Application deadline is June 14, 2021. Please submit applications to Chrystal.Honorable@arkansas.gov or Danelle.Monceaux@arkansas.gov.
4. $914 raised from the Silent Auction!

8. GMM.21.12 Move to Adjourn - Karen Owens, PASS

Respectfully submitted,

Ashley Beaty, 2020 - 2021 Secretary

June 16, 2021