BaliSpirit Festival 2019                                    Last Updated: 2018/10/2       Purpose: Display on website for people interested to become helpers

Spirit Team Information and Application

~~Please read this page before applying or emailing with questions. ~~

~~You must arrive to Ubud, Bali by Friday March 22, 2019. ~~

Table of Contents

  1. Information Readme
  2. Link to Application
  3. FAQ (Frequently Asked Questions)
  4. Contact Us

Information Readme

About the Event

Bali Spirit Festival is a 7 day non-camping yoga and music event located at the Yayasan Bali Purnati (south of Ubud). It has a wide array of workshops and classes during the day, fantastic world music at night, and some special events in Ubud. We are no longer using the ARMA venue for nights. This year we have added an extra day to the festival! It will now be a FULL 7 days of workshops and music.

About Being A Spirit Team Helper

You can expect to give around 39 hours of your time (⅓ of the festival) during the festival and greater than 50 hours if you are doing a pre festival position. Most during event positions are 5.5 hours each day.  There are three shift times – morning, afternoon and evening. Each Spirit team helper will be given one of these shift times to repeat daily. We will ask for your preferred shift time and role but we do not guarantee you will receive your preferences. We accept the majority of our Spirit Team Helpers between December and February, though will continue to accept volunteer applications as we often need a few last minute people in March. If you are interested, fill out the application, as this will be the first place we go when we need people.

Requirements to be a Spirit Team Helper:

  1. A positive attitude.
  2. Attend all shifts on time, check-in and out for each shift
  3. You must arrive to Ubud, Bali by March 22nd, be available for the ENTIRE festival, and stay until April 1st.
  4. Attend Orientation on March 23rd
  5. Pay the Non-refundable Impact Fee.
  6. Meet Passport and Tourist Visa Immigration requirements for Indonesia
  7. Have a Smartphone with a WhatsApp number.

The process to join the Spirit Team

  1. Apply: Do you meet the requirements above?
  1. Great, fill out the Spirit Team application (Link below)
  2. Wait. We will review your application and contact you if you are accepted
  1. Acceptance: If you are accepted to join the Spirit Team
  1. You will receive an email from with instructions confirm your spot and pay the impact fee.
  1. Confirmation: After you pay the impact fee, you are confirmed! Yeaaah ☺
  1. You can now book your flights and other travel needs.
  2. Join our Facebook group to connect with other Spirit Team Helpers
  3. Wait. While we select your role.
  1. Role Announcement: We will select your Team, Role and Shift-Time/Date in March
  1. We will announce roles in March by email.
  1. This happens after you have paid your impact fee/confirmed you are a Spirit Team Helper.
  2. You do not get to choose your Role/Position or Shift Time, we will do our best to choose based on your preferences.
  1. Orientation: This is our chance to get meet each other and get on the same page before the festival starts. You must attend orientation or your spot will be forfeit.


Apply Here:

Click here to fill out your online application

If you have read through the FAQ below, then please email your questions to:

SpiritTeam [at] balispiritfestival.com


Frequently Asked Questions - FAQ

Thank you for helping our inbox by first looking here for answers.

Table of Contents

Application Questions

I submitted my application. When will I hear back?

When can I can apply? Is it too late to apply?

What is the impact fee and why?

Reduce the Impact Fee with Active First Aid Certification

General Questions

What is the work-trade exchange for Spirit Team Helpers?

If you are helping during the event:

Helping before the (pre) event:

I need to cancel my position with the Spirit Team

About the Spirit Team Party

Travel Questions

When should I plan on and arriving and departing?

How do I get to Ubud, Bali, Indonesia?

Do you provide accommodation?

How do I get to the festival from Ubud; travel around Ubud?

Role/Position Questions

Can I choose my position?

When will I know what my position is?

Can I work with my friend?

Can I base my schedule around musicians or teachers I would like to see?

What should I bring?

Contact Us

Application Questions

How do I know if you received my application?

You should receive an automatic email from noreply@festek.org when you submit your application. If you don’t see it, wait a few minutes, then check your spam folder. Send us an email if you can't find it.

I submitted my application. When will I hear back?

For those who applied before December, if we accept your application we will send you an email during December. If you need to know sooner, email SpiritTeam[AT]balispiritfestival.com

After December, we continue to review and accept people as needed and we will email you as soon as possible. Unfortunately, we will only email you if your application has been accepted; we apologize for this inconvenience. Please feel free to check in with us anytime.

Is it too late to apply?When can I can apply?

No it is never too late to apply. We will start accepting applications around September each year.

Filling out the application does not guarantee you will be accepted. But it is the first place we look when we need people.

What is the impact fee and why?

To confirm your acceptance, show your commitment, and offset related expenses, we need Spirit Team Helpers to pay a small $70 USD non-refundable impact fee online. The impact fee is reduced for Indonesian Citizens ($35 USD) and Returning Spirit Team Helpers ($50).

You can pay online using our ticketing system after you have been accepted to the team. If you don’t have access to a bank (credit/debit/atm) card please ask a friend or family for help. This must be paid online.

This fee helps to offset Spirit Team related expenses (ie. meals, shuttles, t-shirts, and more), allowing us to bring on more helpers, making our team more flexible, your jobs lighter and more enjoyable; this fee also serves as a deposit and tells us that you're committed to the team. Additionally, unlike many mainstream festivals, we have decided to not charge you a deposit of the full ticket price which incentivizes people to show up and complete all their shifts.

Reduce the Impact Fee with Active First Aid Certification 

The impact fee will be $35 for Spirit Team Helpers that have or attain an active First Aid/CPR/AED Certification.This needs to be a certified in-person course not an online course. Please email photo/scan of your certificate as proof. We really think that everyone should have some basic first aid training and we want to support you in getting this training, not that you are going to use it at the festival.

To be eligible for the discount you must: 1) Have an active certification,  2) Be willing to join the First Aid Team --Please rate your preference for First Aid/Medical Team as “Good” or “Great” or select as your 1st or 2nd choice-- and, 3) Specifically request this discount by email prior to paying the impact fee.

General Questions

What is the work-trade exchange for Spirit Team Helpers?

You get to be a part of making this magical experience. Magical experiences are created through service and love, so are Unicorns and Raw Pie ☺  

*Priority is given to paying ticket-holders when attending workshops and classes. We ask that you wait until 5 minutes before the scheduled start time before entering the workshop space. Some workshops are very popular, for those who paid the full ticket price they should be able to attend them and get their preferred seating locations. Sounds fair right?

If you are helping during the event:

Essentially, a Spirit Team Member will give their time for 1/3 of the festival, they will be of service either the morning, afternoon or evening shift every day. Generally speaking, Spirit Team Helpers give around 39 hours. Most shifts are 5.5 hours per day for 7 days. Some work less, some work more, some don’t work every day, and some do.

Helping before the (pre) event:

There are a small number of pre-event (and post-event) positions, these positions do not have a set maximum of hours, instead they have a minimum of 50 hours. Pre event positions are on-call starting 1-2 weeks before the festival and continue as needed until the start of the festival. You need to be available in Ubud, with a local phone number, Smart Phone with Whatsapp Number, and flexible with your time. If you're interested in this please email us when you arrive to the island.

If you are interested in helping pre-event, book your tickets to arrive early in case we need your help. Let us know in your application that you are available for this, and follow up with us by email when you arrive. These pre-event positions are generally reserved for individuals who are already in Ubud when we need them and can meet with us in person before we select them.

I need to cancel my position with the Spirit Team

We appreciate you letting us know as soon as possible, we understand that life gets in the way sometimes, we are sad to hear this, and we hope everything is alright. Please let us know by email as soon as possible so we can find a replacement. Please note that the Impact Fee is non-refundable.

About the Spirit Team Party

We have our annual Spirit Team Celebration Party on Afternoon/Evening the day after the festival (April 1st). It’s a great opportunity to connect before we all go our own ways again.

Travel Questions

When should I plan on and arriving and departing?

You must arrive by Ubud, Bali is March 22nd. We have a mandatory Spirit Team orientation starting early morning on March 23rd. The earliest date that you can depart is April 1st, but please stay for our Spirit Team Party that Evening.

Theoretically, if you had a morning or afternoon shift you could depart after your last shift on March 31st.

How do I get to Ubud, Bali, Indonesia?

It is your responsibility to get yourself to Ubud, Bali. From the Denpasar (DPS) Airport, It takes about 1.5 hours by taxi and costs around 350,000 IDR to Ubud. There are Taxi’s available at the airport. If you have any questions about this please google it, visit our website, or post a question on the Spirit Team Facebook group.

Do you provide accommodation?

No. You will need to find your own accommodation, which is very easy here in Bali. There are plenty of homestays, guesthouses, hotels and villas available, which can be found via all the usual online channels including booking.com and airbnb.com or, and this is cheaper, just show up in person on the street during the day. If you have any questions please google it or post a question on the Spirit Team Facebook group.

How do I get to the festival from Ubud; travel around Ubud?

We do have a free shuttle for helpers that will pickup and drop off from different locations in central Ubud to the venue and back. If you feel comfortable handling a scooter, you can easily rent one by the day or month; this is the common way to get around. You can also hire a Taxi (car/van/scooter) quite easily and quickly, though it will cost more.

Role/Position Questions

Can I choose my position?

No, but we ask for your preferences and will try to match these to our available positions. There is no guarantee that your preferred positions will be given to you. We also ask for your shift time of day (Morning, Afternoon, Evening) preference and will do our best to match this.

When will I know what my position is?

Two weeks before the festival our ideal target.  Our goal is finalize the assignments and let you know your position about two weeks before. But sometimes we are delayed a week or more. Due to the nature of this being an international festival, on the small island of Bali with limited staff, with many variables, frequent changes, and unexpected complications. Please be patient and flexible with us. If you have paid your impact fee you are confirmed, so buy your ticket, and show up. You don't really need to know your role before you arrive.

Can I work with my friend?

While we can’t guarantee you will be on the same team, we will give you the same shift time, if you request it in your application and provide the correct email address they used. This way you will share the same free time together. Please be provide the correct contact information they gave on their application so we can find you both.

Can I base my schedule around musicians or teachers I would like to see?

At this time, it is not possible to pre-schedule helpers around their preferred Musicians/Workshops/Teachers. Instead, you are welcome to speak with other helpers on your team during the event about swapping one of your shifts. If you find someone to swap with, talk with us and your Team Leader and we will do our best to make that happen. We do ask you limit these requests as we can’t accommodate everyone.

What should I bring?

  1. Bring what you need to take care of yourself in the hot tropical humid Bali Weather. Not all areas have shade, but water is readily available.
  2. Bring a reusable water bottle (this is a must. You can buy one in Ubud too)
  3. You should be fine in sandals, but have some shoes just in case.
  4. Sun protection
  5. What else…… ?

 


Contact Us

Thank you so much for reading the FAQ. You get a cookie!

SpiritTeam[AT]balispiritfestival.com