AGENDA

NORTH HUNTERDON-VOORHEES REGIONAL HIGH SCHOOL DISTRICT

BOARD OF EDUCATION

HUNTERDON COUNTY, NJ

Meeting Location - District Administration Office

1445 Route 31, Annandale, NJ 08801

 March 13, 2018

7:00 p.m. - Regular Meeting


Mission Statement

The North Hunterdon-Voorhees Regional High School District, a district committed to innovation, personal excellence, high achievement, and community partnership, provides all students with personalized opportunities through a broad spectrum of exemplary educational experiences to develop their fullest potential, to foster lifelong learning, and to become responsible citizens in a continually changing society


  1. Call to Order
  2. Open Public Meeting Act Statement
  1. In accordance with the requirements of the Open Public Meeting Act, N.J.S.A. 10:4-6 et seq., adequate notice of the meeting has been provided by posting of notice at North Hunterdon High School and Voorhees High School, delivery by facsimile to the Hunterdon County Democrat, Star- Ledger, to the municipal clerks of Bethlehem Township, Califon Borough, Town of Clinton, Clinton Township, Franklin Township, Glen Gardner Borough, Hampton Borough, High Bridge Borough, Lebanon Borough, Lebanon Township, Tewksbury Township and Union Township as well as other interested parties.
  1. Fire Code Announcement
  1. In compliance with the NJ Fire Code, fire exits are located in the direction indicated.  In case of fire, you will be signaled by bell and / or public address system.  If so alerted to fire, please move in a calm and orderly fashion to the nearest smoke-free exit.  At this time, please silence all cell phones.
  1. Roll Call

Lisa Approvato

Clinton Township / Lebanon Borough

Cheryl Allen-Munley

Califon Borough / Tewksbury Township

Francis Goger

Bethlehem Township / Hampton Borough

Amy Masters

Union Township

John Melick

Califon Borough / Tewksbury Township

Thomas Roll

High Bridge Borough / Lebanon Township

John Roncoroni

High Bridge Borough / Lebanon Township

Roger Straight

Clinton Township / Lebanon Borough

Robert Kirchberger

Clinton Township / Lebanon Borough

Heather Richards

Clinton Township / Lebanon Borough

Jessica Viotto

Town of Clinton / Franklin Township / Glen Gardner Borough

Shelley Crisologo

Town of Clinton / Franklin Township / Glen Gardner Borough

  1. Flag Salute
  2. Opportunity for Public Comment on Agenda Items
  1. During this portion of the meeting, the public is invited to address the Board with questions or comments on agenda items.  The public is requested to sign the register provided for this purpose and to state their name, address, and direct their comments to the Board President.  While all comments will be considered and a response will be forthcoming if and when appropriate, the Board will not respond to the speakers at the time of their appearance.  The public comment period will be a maximum of thirty minutes in length unless there are unusual circumstances.  Those appearing will be allocated three minutes to speak and no one will be permitted to speak twice until those wishing to speak have had a turn.
  1. Superintendent’s Report
  1. Report on Harassment, Intimidation & Bullying (HIB)
  2. Call for a motion and a second to affirm the Superintendent’s determinations on the HIB incidents reported at the February 20, 2018 board meeting
  1. President’s Report
  1. March 20, 2018 - special meeting to adopt the 2018-19 preliminary budget  - 8:00 a.m. - District Administration Office
  2. April 24, 2018 - annual budget hearing / regular board meeting - 7:00 p.m. - District Administration Office
  3. April 30, 2018 - Deadline for personal / relative and financial disclosure statements
  4. May 8, 2018 - annual goal setting / regular board meeting - 6:00 p.m. - District Administration Office
  5. Reminder - New Jersey School Boards Association Chief School Administrator evaluations and Board Member self-evaluations are available for completion

https://www.njsba.org/services/field-services/online-evaluations/

  1. Committee Reports
  2. Board President calls for a motion and a second to approve action items 11.1 - 13.16 (including hand carries if provided)
  3. Curriculum, Instruction and Technology
  1. Home instruction / out-of-district placement
  1. Policy
  1. Second reading board policies
  1. Finance, Facilities and Transportation
  1. Acknowledgement of mid-year budget review letter from the Hunterdon County Interim Superintendent
  2. Authorize submission of the application for the New Jersey Schools  Insurance

Group 2018 Safety Grant Program

  1. Pending, attorney review, authorize the Computer Processing Services Agreement and the Software Subscription Agreement with Weidenhammer Systems Corporation of Wyomissing, PA
  2. Adopt resolution F031318-01 authorizing a withdrawal from capital reserve in the amount of $138,500 to fund action items 13.5 and 13.6
  3. Authorize proposal M2017-125 from DMR Architects of Hasbrouck Heights, NJ in the amount of $49,000 to provide professional services for the renovation of room 125 and 126 at North Hunterdon High School
  4. Authorize proposal M2017-091 from DMR Architects of Hasbrouck Heights, NJ in the amount of $89,500 to provide professional services for enhanced security to the entrance & miscellaneous renovations at North Hunterdon High School and Voorhees High School
  5. Adopt resolution F031318-02 authorizing a withdrawal from capital reserve in the amount of $939,600 to fund action item 13.8
  6. Pursuant to a bid opening on March 6, 2018 award a contract to Tri-Form Construction, Inc. of Metuchen, NJ in the amount of $939,600 for the girl’s gym renovation project at North Hunterdon High School  
  7. Allowance deduction - change order 002 in the amount of $43,429.04 - HVAC upgrades at Voorhees High School - state project #3660-060-17-2000 (no increase to the total contract award)
  8. Allowance deduction - change order 002 in the amount of $2,276.05 - team locker rooms and office at North Hunterdon High School - state project #3660-050-16-5000 (no increase to the total contract award)
  9. Cafeteria meal pricing schedule for the 2018-2019 school year
  10. List of bills
  11. Cancelled checks
  12. Minutes February 20, 2018
  13. Staff training / travel requests
  14. Board member training / travel request
  1. Second Opportunity for Public Comment on General Matters
  1. During this portion of the meeting, the public is invited to address the Board with questions, comments or concerns on educational issues and school matters of community interest.
  1. Old and New Business
  2. Monthly Reports
  3. Board President calls for a motion and a second to adopt the following resolution as read by the Board President:

Whereas Section 7 of the Open Public Meetings Act, N.J.S.A. 10:4-12, authorizes a public body to exclude the public from that portion of a meeting at which the Board discusses topics falling within certain specified exceptions to the requirement for open public meetings, and Whereas the matters to be discussed fall within one or more of those exceptions, now therefore be it Resolved that the Board of Education of the North Hunterdon-Voorhees Regional High School District now adjourns from public session to executive session for the purpose of discussing the following:

  1. Personnel - recommendations for appointments, separations, changes in assignment and leaves of absence
  2. Pending and threatened litigation and matters falling within the attorney-client privilege
  3. Negotiations
  4. Executive session minutes February 20, 2018
  1. Board President calls for a motion and a second to reconvene Public Session.
  2. Board President calls for a motion and a second to approve action items 19.1 - 19.2 (including hand carries if provided)
  1. Personnel agenda P03132018
  2. Executive session minutes February 20, 2018
  1. Board President calls for a motion and a second to adjourn

North Hunterdon-Voorhees Regional High School District

Annandale, NJ

March 13, 2018

Hand Carry - HCB031318-01

  1. Motion to approve allowance deduction - change order 003 in the amount of $12,407.35 - team locker rooms and office at North Hunterdon High School - state project #3660-050-16-5000 (no increase to the total contract award).

  1. Motion to approve allowance deduction - change order 004 in the amount of $2,838.00 - team locker rooms and office at North Hunterdon High School - state project #3660-050-16-5000 (no increase to the total contract award).

  1. Motion to amend draft allowance deduction - change order 002, as presented on the March 13, 2018 agenda as action item 13.9, to reduce the amount from $43,429.04 to  $42,368.16, - HVAC upgrades at Voorhees High School - state project #3660-060-17-2000 (no increase to the total contract award.