JFS 2019

P  R  O  G  R  A  M  M  E

1. Event Summary

2. Event Timetable

3. Event Crew

4. Event Director Checklist

5. Equipment Packing List

EVENT SUMMARY

1. EVENT SUMMARY

GLENSHEE

GLENCOE

EVENT

Junior Glenshee Cup

Junior Coe Cup

VENUE

GLENSHEE

GLENCOE

SCHEDULED DATE

Sun 3rd Feb

Sun 17th March

STATUS

SCHEDULED

SCHEDULED

Series Director

Ashley Milne

Ashley Milne

Competitor Limit

55

55

Entry Cost

£20

£25

Uplift Cost

Standard Rates

Standard Rates

Medal Categories

M Ski , F Ski

M Board, F Board

M Ski , F Ski

M Board, F Board

Format

1 Qual Run

1 Final Run

1 Qual Run

1 Final Run

TIMETABLE

EVENT

GLENSHEE

GLENCOE

Event Officials & Crew Meet

0730 at

0730 at

Rider check-in closes

0845 at

0845 at

Competitors briefing

0900 at

0900 at

Ascent & Qual Competition face inspection

0930-1100

0930-1100

Event team & judges in place

1100

1100

Qual Runs Start

1115

1115

Lunch and Finals Comp Face Recce

1245

1245

Final Runs Start

1430

1430

APRES Prize Giving

1600 at

1600 at

EVENT CREW

ROLES

GLENSHEE

GLENCOE

Avalanche+Snowpack Expert and avalanche incident LEAD

Ski patrol

Ski patrol

Ascent Guide

n/a

n/a

Medivac Team

Ski patrol

Ski patrol

Registrations, Payment & Bib Issue, Disclaimers

Ash, Bob

Competitor briefing

Ash, Jamie, Rob

First transceiver test & equipment check

Starter +

Second transceive test

Marshall + Ski Dude 1

G Doig

Marshall + Ski Dude 2

I Gilroy

Marshall + Ski Dude 3

J Smith

JUDGING PANEL

GLENSHEE

GLENCOE

Judge 1 (Head)

Jamie Adcock

Judge 2

Rob Kingsland

Judge 3

A Milne

Judge 4 (Optional)

Scorer

Jamie Adcock

Result Calcs

Jamie Adcock

Prize Giving

Jamie Adcock

ORGANISER CHECKLIST

ITEMS

GLENSHEE

GLENCOE

3 MONTH ADVANCE CHECKLIST

GLENSHEE

GLENCOE

Venue Contact Informed

Y

Sponsors Organised

Y

Event Budget Prepared

Y

Risk Assessments of

Snowpack Stability

& Weather Conditions

Ski patrol

Event Publicised & Website and Social Media Updated

Y

Necessary Additional Insurances Arranged

Y

Launch Date for Online Entries LIVE

Y

2-10 WEEK ADVANCE CHECKLIST

GLENSHEE

GLENCOE

Gazebo's & Tents Organised

N/a

Reg'n Location Organised

Y

Prize Giving Location Organised

Y

Helpers Passes Arranged

Y

Catering Arranged

Y

Medals and Trophies Arranged

Y

Competition Face

4-10 week weak layer monitoring of all hoar frosts followed by heavy snowfall

Ski patrol

Comp Face Snowcover and Stability Assessment

2 weeks ahead

N/a

Comp Face Snowcover and Stability Assessment

1 weeks ahead

Rob Kingsland

Mountain Rescue Edinburgh HQ + Local Branch Informed

Ski patrol

1-7 DAYS ADVANCE CHECKLIST

GLENSHEE

GLENCOE

Full Risk Assessment Documentation Finalised

All officials emailed with timetable and re-confirmed

Start Lists Prepared and publicised

3-4 day Competition Face Recce

All competitors emailed with updated timetable

ON DAY CHECKLIST

GLENSHEE

GLENCOE

Officials and Judges Pre-Event Brief, and equipment issue

Competition Face Safety Assessment

Start & Finish Area Setup and Flag/Banners Erection

Competitor Briefing per script

EQUIPMENT PACKING LIST

EQUIPMENT

GLENSHEE

GLENCOE

2 x 3m START flags

2 x 4m JUDGE flags

2 x 4m FINISH flags

Safety Netting

Shovels and cornice cutters

Event Radios

Spare Transceivers

Avalanche Whistles (min 3 for starter, judges and director )

Generator & PA for mountain music

N/A

From xxx

Grab Bag – containing

· Pop up Bothy

· Rope + Carabinas

· Heat Pads x 3

· Blizzard Bag

· Survival blanket

. Foil ground mat

· Down jacket

. First Aid Kit

. Sucky Sweets

N/A

From xxx

Officials BIBS

From xxx

From xxx

65 BLUE COMPETITOR BIBS - Washed + sorted

From xxx

From xxx

CALCS Equipment - Laptop and Printer (+ A4 Paper + Spare Ink + Cables) with necessary software with all entries loaded

From xxx

From xxx

Clipboards with sharp pencils

From xxx

From xxx

PAPERWORK:

Sign – Freeride Event On Today

Sign – SFS Logo

Sign - Timetable

Laminated Disclaimer

Sign in sheet for reg’d riders

Reg’n Sheets for new riders

Food Vouchers

Briefing Sheet

Waterproof Judging Score sheets x

Riders Guide to scoring

Stationary Box (Tape, Bluetack, Pens etc)

From xxx

From xxx

Prizes where applicable

SFS Backdrop for podium awards

From xxx

From xxx

MEDALS & TROPHIES (4G 4S 4B) + a few spares for “drawn” competitors)

Trophy from Peter Smith Medals for SSS

Trophy from Jimmy Fitzpatrick Medals from SSS

End