JFS 2018

P  R  O  G  R  A  M  M  E

1. Event Summary

2. Event Timetable

3. Event Crew

4. Event Director Checklist

5. Equipment Packing List

EVENT SUMMARY

1. EVENT SUMMARY

GLENSHEE

GLENCOE

EVENT

Junior Glenshee Cup

Junior Coe Cup

VENUE

GLENSHEE

GLENCOE

SCHEDULED DATE

Sun 25th Feb

Sunday 18th March

STATUS

SCHEDULED

SCHEDULED

Series Director

Ashley Milne

Ashley Milne

Competitor Limit

55

55

Entry Cost

£20

£20

Uplift Cost

Standard Rates

Standard Rates

Medal Categories

M Ski , F Ski

M Board, F Board

M Ski , F Ski

M Board, F Board

Format

1 Qual Run

1 Final Run

1 Qual Run

1 Final Run

TIMETABLE

EVENT

GLENSHEE

GLENCOE

Event Officials & Crew Meet

0730 at

0730 at

Rider check-in closes

0845 at

0845 at

Competitors briefing

0900 at

0900 at

Ascent & Qual Competition face inspection

0930-1100

0930-1100

Event team & judges in place

1100

1100

Qual Runs Start

1115

1115

Lunch and Finals Comp Face Recce

1245

1245

Final Runs Start

1430

1430

APRES Prize Giving

1600 at

1600 at

EVENT CREW

ROLES

GLENSHEE

GLENCOE

Avalanche+Snowpack Expert and avalanche incident LEAD

Ski patrol

Ski patrol

Ascent Guide

n/a

n/a

Medivac Team

Ski patrol

Ski patrol

Registrations, Payment & Bib Issue, Disclaimers

Competitor briefing

Ashley Milne/Jamie Adcock

Ashley Milne/Jamie Adcock

First transceiver test & equipment check

Ashley Milne/Jamie Adcock

Ashley Milne/Jamie Adcock

Starter +

Second transceive test

Jen Hibbert/Bob Gentle

Marshall + Ski Dude 1

Beth Woodall

Marshall + Ski Dude 2

Iain Gilroy

Marshall + Ski Dude 3

JUDGING PANEL

GLENSHEE

GLENCOE

Judge 1 (Head)

Jamie Adcock

Jamie Adcock

Judge 2

Matt Pavvit

Amy Marwick

Judge 3

Todd O’ Brian ?

Rob Kingsland

Judge 4 (Optional)

Scorer

Result Calcs

Jamie adcock

Prize Giving

Jamie/Ash

ORGANISER CHECKLIST

ITEMS

GLENSHEE

GLENCOE

3 MONTH ADVANCE CHECKLIST

GLENSHEE

GLENCOE

Venue Contact Informed

Kate Hunter

Yes - Andy Meldrum

Sponsors Organised

Sitecut for trophy - Iain to send trophy pics

Existing Trophy - return from Jimmy Fitzpatrick

Event Budget Prepared

Risk Assessments of

Snowpack Stability

& Weather Conditions

Ski Patrol will perform

Ski Patrol will perform

Event Publicised & Website and Social Media Updated

Necessary Additional Insurances Arranged

N/a

N/a

Launch Date for Online Entries LIVE

10/12/17

10/12/17

2-10 WEEK ADVANCE CHECKLIST

GLENSHEE

GLENCOE

Gazebo's & Tents Organised

Reg'n Location Organised

cafe

Prize Giving Location Organised

cafe

Helpers Passes Arranged

???

Catering Arranged

???

Medals and Trophies Arranged

Competition Face

4-10 week weak layer monitoring of all hoar frosts followed by heavy snowfall

Snow pack stable

Comp Face Snowcover and Stability Assessment

2 weeks ahead

Comp Face Snowcover and Stability Assessment

1 weeks ahead

Ski Patrol

Ski Patrol

Mountain Rescue Edinburgh HQ + Local Branch Informed

N/a

N/a

1-7 DAYS ADVANCE CHECKLIST

GLENSHEE

GLENCOE

Full Risk Assessment Documentation Finalised

Check with Kate GS Ski Patrol Friday and on day.

All officials emailed with timetable and re-confirmed

Start Lists Prepared and publicised

TBC Friday 23rd

3-4 day Competition Face Recce

Friday 23rd face inspection - snowe due to firm up/ snow cover good.

All competitors emailed with updated timetable

ON DAY CHECKLIST

GLENSHEE

GLENCOE

Officials and Judges Pre-Event Brief, and equipment issue

Ash Millne + Jamie Adcock

Ash Millne + Jamie Adcock

Competition Face Safety Assessment

Ski patrol

Start & Finish Area Setup and Flag/Banners Erection

Marshalls

Marshalls

Competitor Briefing per script

Ash Milne + Jamie Adcock

Ash Milne + Jamie Adcock

EQUIPMENT PACKING LIST

EQUIPMENT

GLENSHEE

GLENCOE

2 x 3m START flags

2 x 4m JUDGE flags

2 x 4m FINISH flags

Safety Netting

N/A

tbc

Shovels and cornice cutters

N/A

Marshalls

Event Radios

From British Freeride

From xxx

Spare Transceivers

N/A

From xxx

Avalanche Whistles (min 3 for starter, judges and director )

N/A

From xxx

Generator & PA for mountain music

N/A

From xxx

Grab Bag – containing

· Pop up Bothy

· Rope + Carabinas

· Heat Pads x 3

· Blizzard Bag

· Survival blanket

. Foil ground mat

· Down jacket

. First Aid Kit

. Sucky Sweets

N/A

From xxx

Officials BIBS

From xxx

From xxx

65 BLUE COMPETITOR BIBS - Washed + sorted

From xxx

From xxx

CALCS Equipment - Laptop and Printer (+ A4 Paper + Spare Ink + Cables) with necessary software with all entries loaded

From xxx

From xxx

Clipboards with sharp pencils

From xxx

From xxx

PAPERWORK:

Sign – Freeride Event On Today

Sign – SFS Logo

Sign - Timetable

Laminated Disclaimer

Sign in sheet for reg’d riders

Reg’n Sheets for new riders

Food Vouchers

Briefing Sheet

Waterproof Judging Score sheets x

Riders Guide to scoring

Stationary Box (Tape, Bluetack, Pens etc)

From xxx

From xxx

Prizes where applicable

Sponsors / British Freeride Box

Sponsors / British Freeride Box

SFS Backdrop for podium awards

From xxx

From xxx

MEDALS (4G 4S 4B) + a few spares for “drawn” competitors)

SSS

SSS

End