FLASHPOINT ARTISTS INITIATIVE, INC.

BOARD OF DIRECTORS MEETING

Date: Sep 21, 2019                      

AGENDA/Minutes

“The mission of Flashpoint Artists Initiative is to encourage growth & development of a community that promotes artistic creativity and freedom of expression.”

Meeting Location: Pershing Point 1375, Peachtree St, Atlanta, Ga 30309.

Meeting Time:    1:00 p.m.–4:00 p.m.

Meeting called to order at 1:36 PM.

  1. TAKE ROLL
  1. Board members present: (Mary, Chad, Luis, Ryan, Dale)
  2. Officers present:__√_ (President – Mary Robb), _√_(Vice-President – Chad Jones), ___(Treasurer – Daniel Draven), _√__(Secretary - Dale Lyles)
  3. Community members present: none present
  1. APPROVAL OF PAST MINUTES
  1. August approved: 2 yea, 1 yea with rights, 1 abstain
  1. RECORD OF BUSINESS TAKEN IN SESSION BY BOARD SINCE LAST MEETING
  1. None
  1. OLD BUSINESS
  1. President’s Report (Mary)
  1. Thank you for board carrying on business while I was absent.
  1. Action Items from last month’s BOD Meeting (Date of Last Meeting)
  1. √ Send July board minutes for approval (DALE)
  2. Followup to summit items:
  1. Action item status update (CHAD, LUIS)
  2. √ Move hiatus/banned list from mul
  3. tiple locations on the drive to the board Conduct folder (CHAD, RYAN)
  1. √ Call-out for Communications Committee Chair (CHAD, DALE)
  2. √ Follow up with Will Johnson re: electronic gate/waivers (RYAN)
  3. √ Link to FAI website on Alchemy/Euphoria (DALE)
  4. √ Call-out for Home Committee chair (LUIS, DALE)
  5. √ Forward URL to production calendar kanban to board (DALE)
  6. √ Reach out to Lizz to refine website design (DALE, RYAN)
  7. Board election
  1. √ Application form (LUIS)
  2. √ Post on FAI/Alchemy website (DALE)
  3. √ Board duties/time commitment/desirable traits (ALL)
  1. √ Check the locks on intown storage (CHAD): passed back to MARY and RYAN
  2. √ Get in touch with Hugh for the land contract (RYAN)
  1. Committee Updates
  1. Public Works Committee (RYAN )
  1. Moved to executive session
  1. Event Committee (LUIS)
  1. Everything going well
  2. Issues:
  1. building permit: Drawings/Occupancy
  2. Contractor certification
  1. Amp broken at Euphoria; needs to be fixed/replaced
  1. Funding might be possible via PWC budget
  1. Volunteering goals met; ticket tiers/additions success
  1. Post percentages of individual volunteers/tickets sold
  1. Lack of Teardown crew
  2. EC on-call schedule: Stabler (ED) & Cat (AED) not on call for the burn except for emergency
  1. Spreads experience; allows EDs not to kill themselves
  1. Communications Committee (CHAD)
  1. Three volunteers: Chandini, Shelly Renee, Krysten
  2. Amy Kate volunteered to work with the website
  1. Home Committee (LUIS)
  1. No application for chair
  1. Conduct Committee (Liaison(s))
  1. On hiatus
  1. NEW BUSINESS
  1. Iz/Alyson’s Volunteer Committee proposal
  1. Motion to table: Dale
  2. Second: Chad
  3. Approved by acclimation
  1. Possible townhall meeting for people to meet Board candidates
  1. Extend application to Mon, Sep 30
  2. Townhall Sat, Oct 5, 12:00 Center Camp
  1. Building permits
  1. Effigy
  2. Temple
  3. When on the calendar: June at the latest; May preferable
  4. Look into/Ask Jacob: Have builders sign good faith construction item
  1. Communications Chair
  1. Chandini Lord
  2. Shelly Renee Blackton
  1. Treasurer’s Report
  1. Org: $65,031.85                            
  2. Alchemy Event: $110,002.19        
  3. Euphoria Event:   $5,000.00
  4. Art Fundraiser Event:   $4,061.00
  5. PWC:   $1,052.18
  6. Money Market (Op Reserves): $72,086.95
  7. Available Credit Line: $5,000.00
  1. Meeting venue
  1. Find public library
  2. Rotate? Decide later
  1. Public Comment
  1. None
  1. Executive Session entered at 3:29 pm.
  1. Personnel
  2. Exited at 4:12 pm
  1. ACTION ITEMS
  1. Followup to summit items:
  1. Action item status update (CHAD, LUIS)
  1. Get Treasurer’s data into minutes [DALE]
  2. EC decide whether Effigy and/or Temple will be open; if yes, find contractor certification ($2K limit); additional cost from EC budget [LUIS/STABLER]
  3. Contact list for EC [LUIS]
  1. Use for thank you cards
  1. Communications Chair [CHAD]
  1. Amy Kate for Tech Ops
  1. Conduct committee charter [CHAD]
  2. Alchemist:
  1. Extend board application to Mon, Sep 30
  2. Home Committee chair
  3. Event Lead
  1. On/Off boarding checklist [CHAD]
  1. ADJOURN
  1. Motion to Adjourn: Mary
  2. Second: Chad
  3. Vote: unanimous vote
  4. Time: 4:22 pm