Boise Curling Club
Last Updated - Fall 2019
ARTICLE I NAME
SECTION 1.0 The name of this organization shall be the Boise Curling Club, hereinafter referred to as BCC.
SECTION 1.1 The principal office of this organization may change from one location to another in the Boise, Idaho
area. The current address of the principal office is Boise Curling Club, P.O. Box 5033, Boise, Idaho 83705-0033. Any
change in the address shall be made by amendment to this section by majority vote of the board of directors and then
reported by the BCC Secretary.
ARTICLE II PURPOSE
SECTION 2.0 The purpose of this Organization shall be the promotion of the game of curling. It will foster local, state,
national, international, and Olympic amateur competition in the game of curling. This will support and develop the
capabilities of amateur athletes in order to participate in local, state, national, international and Olympic competition.
SECTION 2.1 BCC shall be a non-profit organization within the meaning of the laws of Idaho and Section 501 (c) (3) of the Internal Revenue Code. No part of the net earnings, properties, or assets of this organization, on dissolution or otherwise, shall inure to the benefit of any member, officer or Director of this Organization.
SECTION 2.2 No part of the income or net earnings of the Organization shall inure to the benefit of any member, trustee, director, manager or officer of the Organization or other private persons, except that the Organization shall be authorized and empowered to pay reasonable compensation for services rendered in effecting one or more purposes of the Organization and to reimburse any actual and reasonable expenses incurred in connection with the administration of the affairs of the Organization.
ARTICLE III MEMBERSHIP
SECTION 3.0 Active members shall be those persons, in current paid status, who actively participate in organized league play or other club activities. All applications for membership (except honorary).shall be submitted in a manner approved by the Board of Directors. Membership in this organization shall be open to all who wish to join, to participate in, to teach, to enjoy, or to watch the Olympic sport of Curling.
SECTION 3.1 By vote of the Board of Directors, BCC may include the following categories of membership: full member, associate member, honorary member, and junior member; with options for a corporate sponsorship category.
3.1.1 Membership will be effective immediately upon receiving the annual dues and the initiation fee, if required. Memberships are not transferrable. All names will be added to the Club roster.
3.1.2. Email and postal mail addresses listed on the member's current application will be used to provide required notices. Members should update their contact information within thirty (30) days if changes occur while membership is active.
3.1.3. MEMBER INELIGIBILITY - Any mMember(s), who do not have associated league fees and does not pay
annual membership dues within ninety (90) days after the annual renewal date of the dues, shall no longer be
considered a member. The Treasurer must send renewal notices within thirty (30) days before the expiration date of
SECTION 3.2 SPONSORSHIPS -
1. Sponsors shall be individuals or entities that support BCC with monetary and/or in-kind contributions within a calendar year and/or over a period of time. They will be recognized for their sponsorship to BCC as determined by the Board of Directors. A sponsor shall have none of the obligations of BCC membership and will have no voting rights.
2. The President will select a member of the Board of Directors to be responsible for any Sponsorship program and such person shall be the sole contact with any potential sponsor to avoid any confusion among the sponsors.
ARTICLE IV DUES & FEES
SECTION 4.0 League playing members shall pay annual membership dues and league fees in the amount
stipulated by BCC. These shall be payable to the BCC and shall be payable no later than 14 days
after the start of the given league, or such other date selected by the Board of Directors. Any member negligent in
their dues or fees shall not be permitted to participate in competitive play and other club-supported activities until
payment is received.
SECTION 4.1 The Board of Directors will establish the amount and timing of payment of dues and initiation fees. In addition, the Board may levy assessments on any classes of membership when such action is in the best interest of the Club. The full initiation fee will apply and shall be an obligation despite resignation before full payment is made.
ARTICLE V MEETINGS
SECTION 5.0 Annual Meeting - The Annual Meeting of this organization shall be held during the spring of each year at a time and location as specified President. At this meeting the following shall be conducted or considered:
1. Election of Officers.
2. Annual Report.
3. Financial Report.
4. Committee Reports
5. Establishing Fee Structure.
6. Strategic Planning Initiatives.
7. Constitution or Bylaw Revisions.
SECTION 5.1 SEMI-ANNUAL MEETINGS - A general membership meeting shall be held at the beginning of the curling season.
SECTION 5.2 SPECIAL MEETINGS - Special meetings may be convened by:
SECTION 5.3 NOTICE OF MEETINGS - Notice of any meeting shall be sent to all members by email, mail or published at the rink ten (10) days prior to such meeting. The Secretary shall determine which method is the most practical. The notice of a special meeting shall specify the purpose of such meeting.
SECTION 5.4 QUORUM – At all general meetings, one-fourth (1/4) of the membership of the organization present
in person at such meeting shall constitute a quorum. Proxy voting will be as directed by the secretary.
ARTICLE VI RULES OF ORDER
SECTION 6.0 The rules contained in the Roberts Rules of Order, Revised, shall govern this organization in all cases in which they are applicable.
ARTICLE VII AMENDMENTS
SECTION 7.0 These Bylaws may be amended at the annual meeting, via online vote or any special meeting of the organization by a vote of 2/3 of the membership present provided that notice of the proposed amendment(s) shall have been submitted to the members by email or in writing at least 10 days prior to the meeting at which the action on the amendment(s) is to be taken.
ARTICLE VIII DUTIES OF THE OFFICERS
SECTION 8.0 The officers of the Boise Curling Club shall include a President, Vice President, Treasurer and Secretary. Officers are elected by the membership to act on behalf of, and in the best interest of the Boise Curling Club.
SECTION 8.1 PRESIDENT - It shall be the duty of the President to:
1. Preside at all Director and member meetings.
2. Appoint all committee chairs, subject to the approval of the Board and
select, or delegate to the committee chair, the members to any committee.
3. Shall be ex-officio member of all committees except the Nominating Committee.
4. Shall have the power to convene annual and special meetings of the organization and meetings of the Board of Directors.
5. Facilitate the development of a strategic plan.
6. Serve as primary spokesperson to media, community professional groups,
unless deferred to the VP or other member of BCC.
7. Approve all correspondence and perform other duties as required by the office.
8. Approve all press releases prior to their issuance, unless deferred to the VP or other member of BCC.
9. Appoint a representative to the Mountain Pacific Curling Association who shall serve for a period of two years or until a successor is duly appointed.
SECTION 8.2 VICE-PRESIDENT - It shall be the duty of the Vice-President to:
1. Preside at all meetings in the absence of the President, and to assume the duties and powers of the President in his/her absence.
2. Assist the President in establishing a strategic plan.
3. Serve as Parliamentarian.
4. Shall serve as the Chair of the Rules Committee.
SECTION 8.3 SECRETARY - It shall be the duty of the Secretary to:
1. Keep complete and accurate minutes of all meetings of the organization.
2. Keep a complete and accurate record of all decisions made by a vote of the membership.
3. Compile an annual report for the membership to be presented at the Annual Meeting.
4. Have all records available for inspection by any member at reasonable times.
5. Send or post proper notices of meetings and other official business as directed by the President.
SECTION 8.4 TREASURER - It shall be the duty of Treasurer to:
1. Keep / maintain accurate financial records of all business transactions, including:
a. Receipt of membership dues/applications in cooperation with the Membership Chair.
b. Receipt of other revenues and expense invoices.
c. All activities in the Club's checking account and require:
i. Two signatures on all checks made to pay bills/expenses over $250 (Treasurer and President or another designated)
ii. No expenses shall be paid without a corresponding invoice and approval of the President or Vice President.
iii. Render a statement of accounts at each meeting of the Board of Directors and at the Annual Meeting of the Club.
2. Request the audit of accounts upon completion of his/her term of office.
3. Establish and monitor the organization's compliance with its tax exempt status, including:
a. File an Internal Revenue Service income tax form annually.
b. File any Certificate required by the State of Idaho.
4. With the assistance of the Membership Relations Committee, maintain a roster of the members, to include the names of the individual members of the club and the membership count.
5. Be responsible for determining eligibility requirements (club affiliation and paid dues) of participants in any competitions.
6. Prepare and present an annual financial statement and budget (of fixed/variable budgeted administrative/program expenses and estimated variable non-budgeted expenses to the membership for approval at the annual meeting)
ARTICLE IX BOARD OF DIRECTORS
SECTION 9.0 The Board of Directors will consist of seven persons. At each Annual Meeting, the members shall elect new Directors, for those Directors whose terms are expiring, for a term of two (2) years. (In the first year of operation, the members shall elect four Directors, who will have a term of two years, and three Directors, who will have a term of one year.) A person can only serve as a Director for three consecutive terms. A one year term is defined as starting July 1st through June 30th of the following year.
SECTION 9.1 The Board of Directors shall elect from their membership the following officers: a President, Vice-President, Secretary, and Treasurer. They shall serve for a term of two years, but not longer than their term as a director or until their successors are duly elected, and may be re-elected for one additional consecutive term in the same position. The member elected as President will remain on the board as an advisor for a period of one year following the end of their term as President and shall only have a vote on Club Business if he or she is currently a Director. The election of officers shall take place immediately following the annual meeting and shall be by secret ballot if requested by a Director.
SECTION 9.2 In case a vacancy shall occur within the Board of Directors, the Board of Directors may fill such vacancy until the next annual meeting is held. The unexpired term of any Director shall be filled by interim election at the next meeting.
SECTION 9.3 The Directors, whose terms expire at the next annual meeting, shall form a nominating committee. It shall be their duty to place before the membership at its next annual meeting, nominations for each vacancy on the Board of Directors that shall have occurred since the last annual meeting. Such nominations shall be provided to the members 30 days prior to the annual meeting. The President shall appoint a member of the nominating committee to serve as chair. No officer shall serve more than two (2) consecutive terms in the same office.
SECTION 9.4 Independent nominations for any or all vacancies to be filled at the annual meeting may be made from the floor.
SECTION 9.5 Board of Directors Quorum - A majority (over 50%) of the voting Directors of the Board of Directors shall constitute a quorum. A Quorum is required in order for the Board of Directors to meet and perform their duties as Board members.
SECTION 9.6 The Board of Directors shall:
1. Meet once a month during the playing season.
2. Approve all Committee appointments and determine the responsibility of such committee.
3. Have full management of the affairs of the organization during the year for which it was elected.
4. Be responsible for developing and implementing a strategic plan.
5. Have full authority to appoint a member to serve on the Board in case of a vacancy.
6. Be knowledgeable of the by-laws and any amendments
SECTION 9.7 If a member of the Board of Directors or officer of BCC misses three (3) consecutive membership meetings and / or Board of Directors sessions (without being excused by the President or Vice President), such director or officer may be removed from duty by unanimous vote of the Board of Directors at the third consecutive membership meeting or Board of Directors session, and the position declared vacant.
SECTION 9.8 Removal of Directors
A director will be immediately removed from office if declared ineligible for membership as described in Article III or by enactment of Article V above. In addition, a director may be removed from office by an affirmative vote of two-thirds (2/3) of the directors at a duly called and held meeting, if such director has:
(e) been found by final order or judgment of any court to be in breach of any duty owed to the organization.
ARTICLE X COMMITTEES AND THEIR DUTIES
SECTION 10.0 SPECIAL EVENTS COMMITTEE
The Board shall establish a Special Events Committee(s) with the members and chair appointed by the President from the total organization on an as needed basis. The Chair of the committees may attend the Board of Directors meetings as a non-voting member. Responsibilities shall include:
SECTION 10.1 LOGISTICS COMMITTEE
The board shall establish a Logistics Committee with members and chair appointed by the President from the total organization on an as needed basis. The Chair of the committees may attend the Board of Directors meetings as a non-voting member.
SECTION 10.2 MEMBER RELATIONS COMMITTEE
The board shall establish a MR Committee with members and chair appointed by the President from the total organization on an as needed basis. The Chair of the committees may attend the Board of Directors meetings as a non-voting member.
SECTION 10.3 DEDICATED ICE COMMITTEE
The board shall establish a Dedicated Ice Committee with members and chair appointed by the President from the total organization until such time as it is no longer needed. The Chair of the committee will attend the Board of Directors meetings as a non-voting member.
ARTICLE XI INSURANCE
SECTION 11.0 INSURANCE AND INDEMNIFICATION
To the extent allowed by Idaho law, BCC shall be liable for the activities of the officers and directors when they are acting on behalf of BCC. Insurance for the BCC shall be purchased upon discussion and approval by the Board of Directors.
SECTION 11.1 DIRECTORS AND OFFICERS (D&O) LIABILITY INSURANCE
The D&O liability insurance must cover all directors, officers, employees, including staff, volunteers and committee
members. BCC shall carry sufficient insurance coverage to protect the Organization's assets from loss due to theft,
fraud, and/or undue physical damage, and at a minimum shall purchase a blanket fidelity bond covering all directors,
officers, and employees in an amount equal to annual operating budget.
ARTICLE XII ELECTIONS
SECTION 12.0 ELIGIBILITY
1. Every member who holds full membership status shall be eligible to make/nominate/vote on motions, referendums and elections at BCC annual/special meetings, run for / hold or are appointed to an office board of director position.
2. The Nominations Committee shall determine the specific nominating procedures, guidelines, and post any nomination on the BCC bulletin board 10 days prior to the annual meeting.
3. Every full member can vote except the President. The President only votes in order to break a tie.
4. Elected directors must receive a majority vote of the votes cast.
ARTICLE XlII PROGRAMS