WCEU 2018 - SPEAKER WRANGLER MANAGER

Check-in time: 30 minutes before the first session of your shift starts

Meeting point: Volunteers headquarter

Contact person: #content team & Carole Olinger

INTRODUCTION

You’ll be leading a team of 3 Speaker wranglers and contribute to the smooth running of the sessions and workshops during WordCamp Europe 2018. You are the connector between the Speaker wranglers and the WCEU Content team.

YOUR TEAM

Here you can have a look at your team during your shift: When I Work

You can check who’s on your team by selecting the room assigned to you in the category “Job Sites” and/or by selecting the roles mentioned above in the category “Positions”.

In this video, we give further information about finding teammates and leads in When I Work.

You’ll work also closely with the #Content team to keep them updated: a member of the Content team will be present at each of the two Green rooms at every time.

DURING THE EVENT

These are your main tasks during your shift:

Make sure that the Speaker wrangler team is complete 20 minutes before the start of a session and inform the Content team via Slack: #content
If one of the Speaker wranglers doesn’t show up for their shift, you will immediately inform the Volunteers organizer team via Slack.

Make sure that all the speakers and workshop leads are on time and ready to go on stage 15 minutes before their session starts and inform the Content team via Slack in the #volunteers-managers channel. The speaker wranglers will inform you via Slack when they’ve found the upcoming speaker/workshop lead.
If one of the speakers or workshop leads doesn’t show up for his talk, you will immediately inform the Content team who will get in touch with the backup speakers.
Make sure all the Speaker wranglers know all the speakers and workshop leads they should assist.
Make sure all the Speaker wranglers know the location of each of the session rooms before starting their shift.

Before your shift starts, we ask you to meet the Speaker wranglers and to give them briefly some instructions about their roles.

Meeting point: Volunteers headquarter

Time: 30 minutes before the first session of your shift starts

Your physical presence in one of the rooms during your shift is not necessary but you should be able to change rooms quickly to solve a problem.

COMMUNICATION

A tight communication with speaker wranglers and the Content team, to which you are reporting to, is necessary.

Main Slack contacts:

#speaker-wrangling

#wceu-volunteers

@content-team

@caroleo

BEFORE THE EVENT

Here are the instructions that that the Speaker wranglers are getting from us. We would appreciate if you could get familiar with those:
Speaker wranglers - talks
Speaker wranglers - workshops

Please create a Slack account as this is our main communication tool.
Have a look at the session & workshop schedule during your shift.

Last but not least, we want to say a big THANK YOU for your precious help!
We couldn’t do this without you and we truly hope you’ll enjoy your volunteering experience during #WCEU 2018 at its best.