PORTSMOUTH NORTH END CYCLING CLUB 2022 ANNUAL GENERAL MEETING 26th November 2022, 17:00 the Mountbatten Centre, Portsmouth |
Tea and coffee 16:45, meeting starts 17:00
AGENDA & MINUTES
- Apologies for absence
Apologies for absence were accepted from:
Ray Gregory, Lizzie Jenner, David Owen, Adrian Saunders
- Minutes of the 2021 Annual General Meeting
Proposed by Mark Mitchell; seconded by Ben Allen.
- Chair’s Report
Proposed by Rachel Houlberg; seconded by Tim Lawn.
- Secretary’s Report
Proposed by Beth MacLellan; seconded by Mark Williams.
- Treasurer’s Report
Proposed by Pete MacLellan; seconded by Ben Allen.
- Election of Officials
Retiring Officer | Elected Officer | Appointed - Yrs in Post | |
Honorary President | Sheila Martin | Sheila Martin | 2021 |
Honorary Vice President | Harry Jackson | Harry Jackson | 2020 |
Committee | |||
Chair | Peter MacLellan | Peter MacLellan | 2021 - 1 |
Vicechair | Mark Williams | Mark Williams | 2021 -1 |
Secretary | Matthew Puddick | Matthew Puddick | 2022- 1 |
Treasurer | Mark Mitchell | Alan Collins | 2022, new |
Road Secretary | Ken Houlberg | Tim Lawn | 2022, new |
Time Trials Secretary | Dave Knight | Dave Knight | 2019, 3 |
Cyclo-Cross Secretary | Alan Collins | Alan Collins | 2021, 1 |
Track Secretary | Alan Collins | Alan Collins | 2019 - 3 |
Club Captain | Tim Lawn | Gareth Fiford | 2022, new |
Coaching Coordinator | vacant | vacant | |
Club Kit Provider | Beth MacLellan | Beth MacLellan | 2020 - 2 |
Media and PR Officer | Ben Allen | Andy Connelly | 2022, new |
Social Secretary | Carl Benfield | Carl Benfield | 2021 -1 |
Members’ Representatives |
|
| |
Additional Comments regarding election of Officials : none
Non-Committee Officials
Retiring Officer | Elected Officer | Appointed - Yrs in Post | |
Examiner of Accounts | Kevin Brackstone | Kevin Brackstone/ Mark Mitchell | 2020, 2 |
Membership Coordinator | Lizzie Jenner | Lizzie Jenner | 2021, 1 |
Welfare Officers |
|
| Dave Swaffer 2022, new 2022, new |
CTT Accredited Timekeepers |
|
| tbc tbc 2022, new |
Assistant Timekeepers | Neil Panter |
| 2022, new |
CTT Risk Assessor | David Knight | David Knight | 2021 - 1 |
Cycling Time Trials Delegates | (to be nominated by the Time Trials Secretary) | ||
British Cycling Accredited Coaches |
|
| tbc tbc, 2022, new |
Go-Ride Contact | Peter MacLellan | Peter MacLellan | 2021, 1 |
British Cycling South Region Club Delegates | (to be nominated by the Road Secretary) | ||
Club Archivist | Paul Martin |
| tbc 2022, new |
Additional Comments regarding election of Non-Committee Officials: None
- Proposals
Proposals from Peter MacLellan - change to membership types
- A Student Membership be added to Constitution section 3b
- Junior and Youth Memberships to be replaced by Under 18 Membership.
- Event membership.
Consistency changes are implemented in the constitution to reflect the changes to categories/ titles
Decision: Approved
Amendment to Rule#9, change of renew arrear from three months in arrears to two month
Membership subscriptions become due on 1st January each year. Any member being two months in arrears with subscriptions.
Change to reflect Club British Cycling/ Race Affiliated activities starting in Feb2023.
Decision: Approved
Deletion of Rule #12 & associated footnote
5. The immediate family of a Full member will be deemed to be Associate members.[1]
Necessary to simplify compliance and ensure all members are fairly informed and informed directly, removes ”unknown” and compliance uncertainty for club volunteers.
Decision: Approved
Amendment to rule 14
14. “under CTT or BC” becomes “under club affiliations, i.e. CTT, Wessex League, BC or other
Decision: Approved
- AOB
- Contact with Portsmouth News for racing results. - Mike
- Club to recognise length of time in club. - Ben, Matt, Carl
- David Swaffer to become a new life member - proposed by Harry Jackson, seconded unanimously by all trustees, committee members and agm participant
- Membership charges for 2022 -23 to be confirmed by the committee, inc for new categories.
- Note of thanks to Peter for the past year - Ken
- Closure of AGM
The Annual General Meeting concluded at 5.55pm.
Minutes submitted by Matthew Puddick (Secretary) ………………………
Approved by Peter MacLellan (Chair) ……………………...
Attachments:
- 2021 AGM MoM
- Chair’s 2022 Annual Report
- Secretary’s 2022 Annual Report
- Treasurer’s 2021 Report
All above have been distributed to members in advance of the AGM i.a.w the Constitution
[1] In practice this refers to a spouse and children and encourages participation in cycling at a social and/or support level.