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Springwater_Safe Return to In-Person Instruction and Continuity of Services Plan
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American Rescue Plan Elementary and Secondary  

School Emergency Relief Fund (ARP ESSER);  

OAR 581-022-0106 (State Operational Plan)  

Safe Return to In-Person Instruction and Continuity of Services Plan

Updated Mar. 27, 2022

Springwater Environmental Science School

Institution ID: OR-00000000001928-00000000000000004480

Institution Name:  Springwater Environmental Sciences School

Charter School Continuity of Services Plan/RSSL Contact Name and Title:  

Contact Phone: 503-631-7700

Contact Email: Greg@springwaterschool.com

Safe Return to In-Person Instruction and Continuity of Services Plan  

In order to best support students and families with the safest possible return to school for the 2021 school year, the Oregon Department of  Education (ODE) has created an operational plan template to align guidance from the federal and state level in support of local decision making and transparency of health and safety measures in the communities that school districts and charter schools serve. The Safe Return to  In-Person Instruction and Continuity of Services Plan serves the following purposes:  

1) Replaces the Ready Schools, Safe Learners Operational Blueprint required under Executive Order 21-06; and 2) Meets the requirements for:

a. An operational plan required under OAR 581-022-0106(4), while aligning the CDC Guidance on School Reopening with the Ready Schools, Safe Learners Resiliency Framework for the 2021-22 School Year (RSSL Resiliency Framework);

b. Section 2001(i)(1) of the ARP ESSER and the US Department of Education’s Interim Final Requirements for Safe Return/Continuity of Services Plan; and

c. Communicable Disease Plan and Isolation Plan under OAR 581-022-2220 (Division 22 requirements).

As districts and charter schools plan and implement the recommendations in ODE’s RSSL Resiliency Framework, they will need to consider a  continuum of risk levels when all recommendations cannot be fully implemented. For example, universal correct wearing of face coverings  between people is one of the most effective preventive measures. However, there will be times when this is not possible based on a specific  interaction or a physical space limitation, such as during meal times. It will be necessary to consider and balance the mitigation strategies  described to best protect health and safety while ensuring full time in person learning.  

ODE remains committed to the guiding principles introduced in spring of 2020 to generate collective action and leadership for efforts to respond  to COVID-19 across Oregon. These principles are updated to reflect the current context:  

Ensure safety and wellness. Prioritizing basic needs such as food, shelter, wellness, supportive relationships and support for mental, social, and emotional health of students and staff.

Center health and well-being. Acknowledging the health and mental health impacts of this past year, commit to creating learning opportunities that foster creative expression, make space for reflection and connection, and center on the needs of the whole child rather than solely emphasizing academic achievement.

Cultivate connection and relationship. Reconnecting with one another after a year of separation can occur through quality learning experiences and deep interpersonal relationships among families, students and staff.

Prioritize equity. Recognize the disproportionate impact of COVID-19 on Black, American Indian/Alaska Native, and Latino/a/x, Pacific Islander communities; students experiencing disabilities; students living in rural areas; and students and families navigating poverty and houselessness. Apply an equity-informed, anti-racist, and anti-oppressive lens to promote culturally sustaining and revitalizing educational systems that support every child.

Innovate. Returning to school is an opportunity to improve teaching and learning by iterating on new instructional strategies, rethinking learning environments, and investing in creative approaches to address unfinished learning.

Planning Mental Health Supports

ARP ESSER &  

OAR 581-022-0106  

Component

Extent to which charter school has adopted policies,  protocols, or procedures and description of policies,  protocols, or procedures adopted to ensure  

continuity of services

How do the charter school's policies,  

protocols, and procedures center on equity?

Devote time for students  and staff to connect and  build relationships

Our school schedule allows for 20 minutes at the beginning of each school day for check in with home room classes.  We also spend 3 hours at Clear Creek Natural Area every other Friday in classes and small groups. At the beginning of this school year we will spending the first week of school implementing the ODE “Care and Connection” program. This planning will include providing funding and transportation for each grade to choose a destination or activity off campus to increase opportunities for connection.  

This summer we had over 50% of our student body and over half of our staff participate in two week-long summer camp programs focused on creating opportunities for students to reconnect to classmates and teachers.  

We will be using restorative practices which include training in using circles to ensure all students have a voice in conversation and classroom activities.  

Ample class time, and  private time if needed, for  creative opportunities  that allow students and  staff to explore and  

process their experiences

We continue to meet as a student support team to identify students who may need additional support.  We continue to use circles for weekly staff check-ins.  All teachers are having circle check ins with students at least once a week.

At this time we have all but 2 families having returned to in-person learning.  We are still providing a distance learning option for families who are not yet comfortable returning to in person instruction.  

ARP ESSER &  

OAR 581-022-0106  

Component

Extent to which charter school has adopted policies,  protocols, or procedures and description of policies,  protocols, or procedures adopted to ensure  

continuity of services

How do the charter school's policies, protocols, and  procedures center on equity?

Link staff, students and  families with culturally  relevant health and  

mental health services  and supports

Our counselor will continue to partner with Oregon City School District to provide mental health and support with accessing social services.  Our counselor has already created a resource list that we use to help families access services as needed.  We will also be working with one of our board members who works with Clackamas Family Services to access additional social service support.  

We meet weekly as a student support team (principal, counselor and learning specialists) to identify students who may not be accessing learning or need additional mental health/social supports.  This team identifies the person who will contact students or families to determine next steps of support.  We check in the following week to determine progress on getting necessary supports in place.

Foster peer/student lead  initiatives on wellbeing  and mental health

We currently do not offer student led initiatives focused on wellbeing and mental health.  We will be offering a leadership elective for our middle school students and this is a potential topic for that group.

We do not currently have this program in place, however, in creating a leadership team, we will identify students from traditionally underrepresented groups and invite them to join this group to ensures a diversity of perspectives in leadership decisions.  

Communicable Disease Management Plan  

Please provide a link to the charter school’s communicable disease management plan that describes measures put in place to limit  the spread of COVID-19 within school settings. (OAR 581-022-2220). The advised components of the plan and additional information  are found in the Communicable Disease Management Plan section of the RSSL Resiliency Framework and meet the ESSER process requirements of “coordination with local public health authorities.”

The Springwater Communicable Disease Management plan can be found here.

ARP ESSER Component

Extent to which charter school has adopted policies,  protocols, or procedures and description of policies,  protocols, or procedures adopted to ensure  

continuity of services

How do the charter school's policies, protocols, and  procedures center on equity?

Coordination with local public health  

authority(ies) including  Tribal health departments

We are working with the Clackamas County Health Department to coordinate the development of our Return the In-Person Learning and our response to cases the develop in our school community.  We also will work with our school nurse Cheryl Sharkey on planning and response to cases at school.  Finally, we coordinate all planning and responses with the Oregon City School District.

Our counselor has created a list of mental health and social supports for families.  We will continue to use these resources to connect families to services they may need during this difficult time.  

Isolation Plan

Please provide a link to the charter school’s plan to maintain health care and space that is appropriately supervised and adequately equipped for providing first aid, and isolates the sick or injured child. (OAR 581-022-2220). If planning for this space is in your communicable disease management plan for COVID-19, please provide the page number. Additional information about the Isolation Plan can be found in the Isolation & Quarantine Protocols section of the RSSL Resiliency Framework.

Link:  

Health and Safety Strategies 

School administrators are required to exclude staff or students from school whom they have reason to suspect have been exposed to  COVID-19. (OAR 333-019-0010)  

Please complete the table below to include the extent to which the charter school has adopted policies and the description of each policy for each health and safety strategy. In developing the response, please review and consider the CDC guidance and the RSSL Resiliency Framework for each health and safety strategy. Additional documents to support district and school planning are available on the ODE Ready Schools, Safe Learners website.

Health and  

Safety Strategy

Extent to which charter school has adopted policies,  protocols, or procedures and description thereof

How do the charter school's policies,  

protocols, and procedures center on equity?

COVID-19 vaccinations to  educators, other staff, and  students if eligible

All of our current staff have received both COVID-19 vaccinations. Our new staff are offered opportunities to vaccinate in coordination with Clackamas Country Health department and Oregon City School District. We are providing weekly reminders to families via our newsletter that provides information about vaccination locations and the importance of being vaccinated.  

We will be reaching out to families who have not yet had their child vaccinated and have expressed interest in doing so.  These families will be provided information on local, free vaccinations clinics.  

Health and  

Safety Strategy

Extent to which charter school has adopted policies,  protocols, or procedures and description thereof

How do the charter school's policies,  

protocols, and procedures center on equity?

Universal and correct  

wearing of face coverings

We will follow the CDC guidance on the need to mask in school.  If our county is in the green or yellow zone, masking will be optional both in school and outside of school.  If we move into the orange category, universal masking will again be required of all students and staff regardless of vaccination status.  

We are providing masks for students who forget them at home or may not have one available at home.  

Physical distancing 

and cohorting

Students will maintain a distance of 3 feet or more from classmates in the classroom, lunchroom or any indoor space.  When possible, desks will be marked with a name label to provide guidance to students regarding safe seat spacing.  

Lunchroom: We will be seating 8 students per 12 foot cafeteria table with students seated 3 feet apart from each other and staggered so they will not be facing each other while eating.  One grade level will occupy 3 table with 6 feet separating classes from one another.  Our lunches will be separated by grade level with students seated at tables with their classmates.  We will have 2 tables assigned per classroom.

 

Students will be given an opportunity to provide input to seating choices. Seats will not be assigned to students solely or primarily on academic ability.  

Health and  

Safety Strategy

Extent to which charter school has adopted policies,  protocols, or procedures and description thereof

How do the charter school's policies,  

protocols, and procedures center on equity?

Ventilation and air flow

All classrooms at Springwater have windows that open to the outside.  Each classroom also has venting into the classroom directly connected to outside air.  We will set all classroom ventilation to have fans operate during school days. We are using Merv. 13 filters on all air intakes.  During the school day we will also have at least two windows open to increase the flow of fresh air.  In our portable classrooms we will have at least one window open on each side of the classroom to increase air movement in the classroom.  

Each room will also have 2 HEPA air purifiers which will be operating during the school day.  Each of these units is designed to provide 5 air changes per hour.  Air filters will be changed every 6 months or more often if indicated by purifier unit.

All rooms and grade levels will provide the same amount of air purification and ventilation.  

Handwashing and  

respiratory etiquette

Each of our classrooms has one sink in the room for hand washing.  Our portable classrooms also have a restroom with and additional sink for hand washing.  At each sink we have signage reminding students of proper hand washing techniques.  Staff will also remind students of the importance of proper hand washing, particularly after handling communal items in the classroom/playground or before eating/drinking.  

Each classroom will also have hand sanitizer in the classroom and an automatic hand sanitizer station mounted outside of the classroom entrance.

Additionally we have signs reminding students of the importance of wearing masking while inside, covering coughs and sneezes.  

Teachers will need to teach and re-teach the importance and methods for proper hand washing and sanitation.  Students will be gently reminded as necessary without consequences for those students who forget to wash or may not be used to this frequent practice.  

Health and  

Safety Strategy

Extent to which charter school has adopted policies,  protocols, or procedures and description thereof

How do the charter school's policies,  

protocols, and procedures center on equity?

Free, on-site COVID-19  diagnostic testing

Springwater will have rapid COVID-19 tests available for use by staff and students at school. Greg Mylet, April Newlon and Kelsea Wagner  will be the person primarily responsible for use and reporting of results to Clackamas Country.  Students or staff presenting symptoms such as sore throat, significant and persistent cough, fever, nausea, loss of taste or smell during the school day will be offered a COVID test.  The parents or guardians of students will be contacted before any testing is administered. Parents of students and staff will be notified results, both positive and negative will be reported to the Clackamas Health Authority. The Binex rapid tests are self administered under the guidance and supervision of Greg Mylet, April Newlon or Kelsea Wagner.  The tests may also be administered with parent permission to determine if quarantine can be ended prior to the 14 day period.  In this case the test will be given after day 5 of known COVID-19 exposure.

All families and staff will be offered the option to access testing at school by phone and email. We will inform families of this option before the school year begins.  

COVID-19 screening 

testing

Parents will have the option of screening their children for COVID-19 at home in coordination with the Oregon Health Authority.  Springwater will provide contact and program information to interested parents.  

All families will be provided this opportunity to participate in screening at school. Families will not be required to participate and there will not be any incentives or consequences for non-participation.  

Health and  

Safety Strategy

Extent to which charter school has adopted policies,  protocols, or procedures and description thereof

How do the charter school's policies,  

protocols, and procedures center on equity?

Public health 

communication

We will utilize the templates developed by ODE to communicate cases of infection at school.  In order to protect student/family privacy, we will not release information that could identify the student(s) based on their health status.  

We will also provide families with links to current community transmission information provided by Clackamas County Health Department. As relevant changes are made at the state level, we will forward these updates to families as well in our weekly newsletter.  

Letters sent home regarding possible exposures or cases at Springwater will be sent in both Spanish and English.  Health department communications will also be available in English and Spanish when provided by Clackamas County Health Department.  

Isolation: 

Health care and a  

designated space that is  appropriately supervised  and adequately equipped  for providing first aid and  isolating the sick or  

injured child are required  by OAR 581-022-2220.

Staff or students who show symptoms of COVID-19 including: cough, fever, nausea, sore throat, loss of taste or smell will be asked to isolate on our stage area.  We will provide 2 chairs and a cot.  Parents will be contacted immediately and asked to pick up their child.  We will also offer parents the option of a COVID test at school.  

This area will be supervised by our head secretary, April Newton or bookkeeper, Kelsea Wagner.  Staff will wear mask and gloves while checking on or working wit students in isolation.  Students or staff will be checked on in person in 5 minute intervals until parents are able to arrive.  There will also be a live camera that will be monitored from the front office.

Our isolation area will have a HEPA air filtration capable of 5 air changes/per hour based on the air volume in this room.  

Students needing to isolate will be allowed to rest in an area that can be observed by office staff but not seen by peers to ensure privacy.

Families will be notified immediately when a student may need to be isolated, tested and sent home for the day.  We will work with families to coordinate rides. If needed, students will be allowed to remain in school until they are able to be picked up by a family member or friend.

Health and  

Safety Strategy

Extent to which charter school has adopted policies,  protocols, or procedures and description thereof

How do the charter school's policies,  

protocols, and procedures center on equity?

Exclusion: School  

administrators are  

required to exclude staff  and students from school  whom they have reason  to suspect have been  

exposed to COVID-19.  (OAR 333-019-0010)

Any student or staff member who is diagnosed with COVID-19 will be expected to isolate for 5 day in accordance with CDC and OHA guidance.

Students or staff who have been exposed to a person with COVID-19 will be expected to monitor symptoms and quarantine if symptoms develop.

Staff and students who are 14 days past receiving both vaccinations will not need to quarantine if exposed to a person with COVID-19 unless they show symptoms of COVID-19.

Students who need to quarantine as a result of an exposure will be able to access classroom lessons as posted on the class weekly guide.  

Accommodations for Children with Disabilities  

Please describe the extent to which the charter school has adopted policies related to appropriate accommodation for children with disabilities with respect to health and safety protocols. Please describe any such policies and how the charter school collaborates with  the district to comply with district policies, if applicable.

Springwater will follow the advisory guidance provided in the “Considering Reasonable Accommodations of Face Coverings Requirements” provided by ODE.  We will also work with Oregon City School District to ensure our guidance aligns with decisions of the school district.  Families of students who request and exemption from wearing face covering in school will be asked to provide a written request and documentation explaining the reason for the request.  This request will be considered by the Student Support team and a meeting will be scheduled with the family to discuss possible outcomes.

Springwater will be implementing the Individualized COVID-19 Recovery Services Plan based on the guidance provided by ODE.  We will be reaching out to families by email and with a written letter offering the following options to the families of all students served by an IEP: 1) Calling an IEP meeting to identify areas of unfinished learning and creating a plan to support the needs of the student;  2) Meeting with a Learning Specialist to identify areas of concern and possibly scheduling an IEP review with the entire IEP team; 3) Choosing not to meet at this time.  

Updates to this Plan  

Charter schools must regularly, but no less frequently than every six months (taking into consideration the timing of significant changes to CDC guidance on reopening schools), review, and as appropriate, revise its Safe Return to In-Person Instruction and Continuity of Services Plan. 

Date Last Updated: 3/27/22

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