Rev. November 2019

Article I: Title and Authority

  1. The name of this organization is The Daily Campus.
  2. All sovereign authority vested in The Daily Campus is hereby contained in and distributed by this constitution.

 

Article II: Purpose

The Daily Campus exists to provide a newspaper, including online content, for the University of Connecticut and to provide students with the best possible environment to experience, firsthand, all aspects of the newspaper industry.

 

 

Article III: Membership

The Daily Campus is dedicated to the principle of a student-run newspaper.  All employees must be undergraduate students at the University of Connecticut, unless otherwise specified in this constitution.

 

Article IV: Board of Directors

 

A.             Establishment of the Board of Directors

1.         There shall be a Board of Directors (herein referenced as the Board) that shall be composed of up to 11 students, voting members.

a.         The up to students, voting members shall consist of:

                   i.             Editor-in-Chief

                  ii.             Managing Editor

                  iii.             Business Manager

                   iv.             Digital Editor

                  v.             Advertising Director

                  vi.             Social Media Manager/Outreach Coordinator

                 vii.             Up to five student representatives

b.         The Editor-in-Chief (EIC) shall serve as the Chair. The EIC can take minutes in the event that the Business Manager cannot attend a board meeting(s).

c.         Student Representatives will be filled by a member of the editorial staff (section editor, writer, copy editor, designer and/or photographer) who has worked at the paper for at least two semesters.

 

B.             Appointment of Board Members

1.         The Editor-In-Chief, the Managing Editor, the Business Manager and the Digital Editor shall be appointed in a manner set forth in Article V of this Constitution.

2.         Student Board members will be appointed by a majority vote by the previous Board and candidates will have to submit a letter outlining their qualifications by a deadline appropriately set by the current Board’s discussion. The Board for the coming year must be filled no later than two meetings following the appointment of executives.        

3.         Formation of the first board with the new format

a.         Applications for Editorial Representatives shall open immediately upon the approval of this constitution.

b.         Editorial Representatives shall be chosen by majority vote by the student board members who fill specified roles.

 

C.            Removal of Board Members

1.         The Editor-In-Chief, the Managing Editor, the Business Manager and the Digital Editor may be removed in a manner set forth in Article V of this constitution.

2.         Any other member of the Board may be removed, for cause, by a unanimous vote of the Board. The Board member in question may not participate in such vote.

 

D.            Terms of Office for Board Members

1.         The Editor-In-Chief, the Managing Editor, the Business Manager and the Digital Editor shall serve on the Board during their term of office.

2.         Student members shall hold office for one year starting on the last boarding meeting of the spring semester to the second to last Board meeting of the spring semester of the year the following year.

3.         Student board members seeking a second term must reapply at the end of their current term and cannot vote in the vote to approve their applications.

4.         It will be the responsibility of the Secretary to keep record of Board members’ terms.

 

E.             Board Meetings

1.         The Board shall meet bi-weekly, with additional meetings called if necessary and approved by majority vote.

2.         The agenda for each meeting shall be established by the Chair of the Board.

3.         The Chair shall send a written notice to all Board members at least 48 hours before each meeting that includes the following:

a.         An agenda for the meeting

b.         Minutes of the previous Board meeting

c.         The most recent financial statements

d.         Any other relevant documents

4.         A quorum shall be 2/3 of the Board members.

5.         The Chair shall not vote except in the event of a tie.

 

F.             Powers and Duties of the Board

The Board shall have the power and authority to:

  1. Appoint the Executive Officers
  2. Provide oversight of the organization’s finances
  3. Discuss ways of improving the editorial content of the newspaper
  4. Exercise all other duties and powers conferred upon it by this Constitution.
  5. Establish a 5 year plan for The Daily Campus to be reviewed every year and a new plan to be established every 4 years.

 

Article V: Executive Officers

 

A.             Establishment of Executive Officers

1.         There shall be the following four Executive Officers:

a.         Editor-In-Chief

b.         Business Manager

c.         Managing Editor

d.         Digital Editor

 

B.             Appointment of Executive Officers

1.         The Board shall appoint Executive Officers for the next year at the last Board meeting in March.

2.         No later than twenty days before the Board is scheduled to meet to appoint officers, each candidate must submit a detailed letter of intent, a resume, and an official or unofficial transcript to the chair of the Board.

3.         No later than fourteen days before the Board is scheduled to meet to appoint officers, the chair of the Board shall distribute all application materials to all Board members.

4.         Should the total number of candidates exceed eight the Board shall meet to review applications and choose eight candidates to interview, Candidates will be notified within 24 hours whether or not they advance to the interview stage.

5.         The Executive Officers shall be appointed by a majority vote of the Board of Directors.

6.         If any Executive Officer applies (he/she must reapply for the position) for a consecutive term of office, or applies for another officer position, he/she shall remove himself/herself from the entire appointment process for that particular office.

 

C.            Powers and Duties of Executive Officers

1.         The Editor-In-Chief shall:

a.         Serve as the chief executive officer of The Daily Campus

b.         Be the spokesperson for The Daily Campus

c.         Represent the organization at university and community meetings and events

d.         Be solely responsible for the editorial opinions of The Daily Campus

e.         Attend all meetings of the Board

f.          Report to and be supervised by the Board

g.         Exercise all other duties and powers conferred upon him/her by this Constitution

2.         The Business Manager shall:

a.         Serve as the chief operating officer for the business operations of The Daily Campus

b.         Attend all meetings of the Board

c.         Report to and be supervised by the Editor-In-Chief

d.         Exercise all other duties and powers conferred upon him/her by this Constitution

3.         The Managing Editor shall:

a.         Serve as the chief operating officer for the print editorial operations of The Daily Campus

b.         Attend all meetings of the Board

c.         Report to and be supervised by the Editor-In-Chief

d.         Exercise all other duties and powers conferred upon him/her by this Constitution

4.         The Digital Editor shall:

a.         Serve as the chief operating officer for the digital editorial operations of The Daily Campus

b.         Oversee all digital initiatives by The Daily Campus including but not limited to: the website and mobile development,

c.         Attend all meetings of the Board

d.         Report to and be supervised by the Editor-In-Chief

e.         Exercise all other duties and powers conferred upon him/her by this Constitution

 

D.            Evaluation of the Executive Officers

1.         At the start of an Executive officer’s second semester in office during their serving year, the Board has the power to formally evaluate the Executive Officer using a method, format and process established by the Board.

 

 

Article VI: Departments and Department Heads

 

A.             Creation and Elimination of Departments

1.         All departments shall be created by a simple majority of the Board of Directors.

2.         Any department may be eliminated by a simple majority of the Board of Directors.

 

B.             Appointment of Department Heads/Managers

1.         The Editor-In-Chief shall appoint the head of any department that is responsible for commentary, computer technology or website maintenance, and any other department specified by the Board of Directors.

2.         The Business Manager, with the advice and consent of the Editor-In-Chief, shall appoint the head of any department that is responsible for marketing, classifieds, circulation, advertising sales or advertising production, and any other department specified by the Board of Directors.

3.         The Managing Editor, with the advice and consent of the Editor-In-Chief, shall appoint the head of any department that is responsible for news, sports, features or photography, and any other department specified by the Board of Directors.

4.         No later than June 1st of each year, the Editor-In-Chief shall communicate to the Board a list of the individuals appointed to department /manager positions.

 

C.            Removal of Department Heads/Managers

1.         Any department head/manager may be removed by the appropriate appointing Executive Officer, with the advice and consent of the Editor-In-Chief.

2.         When a department head/manager has been removed, the Editor-In-Chief shall immediately provide a signed written or electronic notice of such to the Board. Such notice shall detail the circumstances of such removal.

3.         Any department head/manager who was removed from office may appeal his/her removal by submitting a written request for re-instatement to the chair of the Board of Directors within thirty days of such removal. At its next regularly or specially scheduled meeting, the Board shall meet to consider such appeal. The Executive Officers and the appellant shall be given the opportunity to address the Board. The Board may reinstate a department head by a majority vote.

 

D.            Term of Office for Department Heads/Managers

1.         Department heads/managers shall hold office from the day after the final issue of the spring semester until the final day of publication for the following spring semester.

 

E.             Qualifications of Department Heads/Managers

1.         The head of any department must be a matriculating undergraduate student taking at least twelve credits. This provision may be waived by a majority vote of the Board.

2.         The head of any department must have and maintain a minimum of a 2.0 cumulative GPA in order to hold office. In order to verify that he/she meets this requirement, a department head must present an official or unofficial transcript to the Editor-In-Chief during the appointment process, after spring semester grades have been posted, and again after fall semester grades have been posted. The Board and the Editor-In-Chief shall enforce this provision.

 

 

Article VII: Employees

 

A. Student Employees

1.         Unless otherwise specified in this constitution, all salaried positions occupied by student employees shall be created and/or eliminated by the Board.

2.         The Executive Officers shall be hired, disciplined and/or removed in a manner set forth in Article V of this Constitution.

3.         Department heads/managers shall be hired, disciplined and/or removed in a manner set forth in Article VI of this Constitution.

4.         Any student employee who is not an Executive Officer or a department head/manager shall be hired, disciplined and/or removed, for cause, by:

a.         The Editor-In-Chief, or his/her designee, for any department that is responsible for commentary, computer technology or website maintenance, and for any other department specified by the Board.

b.         The Business Manager, or his/her designee, for any department that is responsible for marketing, classifieds, circulation, advertising sales or advertising production, and for any other department specified by the Board.

c.         The Managing Editor, or his/her designee, for any department that is responsible for news, sports, features or photography, and for any other department specified by the Board.

d.         The Digital Editor, or his/her designee, for any department that is responsible for digital production or any other department specified by the Board.

5.         Any student employee who was removed from office may appeal his/her removal by submitting a written request for re-instatement to the Editor-In-Chief within thirty days of such removal. Within thirty days of receipt of the appeal, the Editor-In-Chief shall meet with all parties involved to consider such appeal. The Executive Officers and the appellant shall be given the opportunity to address the Editor-In-Chief. The Editor-in-Chief may re-instate a student employee. This provision does not apply to executive officers or department heads.

6.         The Daily Campus shall not employ any student who is in his/her second consecutive semester of academic probation. Academic standards must be enforced and verified each semester by the Editor-in-Chief.

 

B. Non-student Employees

1.         With the exception of the Financial Manager, the following provisions shall apply to any and all non-student employees:

a.         All positions occupied by non-students shall be created and/or eliminated by the Board.

b.         All non-student employees shall be hired, removed by and responsible to the Board.

c.         All non-student employees shall report to and be supervised by the Editor-Iin-Chief and any other executive officer designated by the Board.

d.         The Board shall formally evaluate the job performance of all non-student employees using a method, format and process established by the Board. Such evaluations shall be completed as often as specified by the Board or by employee contract, provided that all non-student employees shall be evaluated at least once annually.

 

 

Article VIII: Financial Manager

 

  1. Position Established
  1. There shall be a Financial Manager who shall be responsible for all bookkeeping, accounting and financial report for this organization.

Appointment, Evaluation and Termination

  1. The Financial Manager shall be a university employee who shall be appointed by and who shall report to the Chief Financial Officer of the University, or his/her designee.
  1. The search committee for this position shall include at least two Executive Officers and at least one non-student Board member.
  2. They Board may, by a majority vote, recommend that the university terminate and/or re-assign the Financial Manager. If the Board does recommend termination and/or re-assignment, the Board chair, or his/her designee shall immediately communicate such recommendation to the Chief Financial Officer of the university.
  3. If the Financial Manager resigns, is terminated by the university and/or is re-assigned by the university, the Chief Financial Officer (or his/her designee) should immediately notify the Board in writing. If there is a vacancy in the Financial Manager position, the university shall immediately initiate a search for a new Financial Manager, and the university shall appoint an interim Financial Manager for a period not to exceed three months.

 

C.            Duties and Responsibilities

1.         The Financial Manager shall:

a.         Be stationed full-time in the Daily Campus office building.

b.         Attend all meetings of the Daily Campus Board of Directors.

c.         Prepare and distribute all required financial reports to the Board. Copies shall be given to the Chief Financial Officer of the university.

d.         Work with and feel comfortable taking direction from the executive officers and from the Board.

2.         The university recognizes that the Financial Manager is only responsible for carrying out line financial functions (including deposits, receivables, payables, payroll, inventory, reconciliation, financial reporting, etc.). The Daily Campus Board of Directors has the sole and ultimate authority to establish and amend budgets, appropriate funds, and approve or disapprove expenses. The Financial Manager shall not refuse to process a voucher and/or make any payment that the Board and/or the executive officers have approved unless such expenditure exceeds what has been budgeted.

 

 

Article IX: Miscellaneous Provisions

 

A. Annual Budget Process

1.         No earlier than March 15th and no later than April 15th of each year, the Editor-In-Chief shall present a proposed annual budget to the Board of Directors. Such budget shall contain proposed revenues and expenditures for the following fiscal year.

2.         Within thirty days of receiving the Editor-In-Chief’s budget proposal, the Board of Directors shall meet to review such proposal.

3.         The Board shall, by a majority vote, adopt a budget no later than June 15th of each year.

4.         The Board may amend its budget during the fiscal year by a 2/3 vote.

B. Student Fee Referendum

1.         The Board may, by a majority vote, authorize the Editor-In-Chief to initiate the referendum process with the university for an increase in per student fee allocation to The Daily Campus.

2.         If the undergraduate student body votes in favor of increasing the per student fee allocation to The Daily Campus, the Board shall formally request such an increase from the Board of Trustees of the University of Connecticut.

 

C. Financial Reporting

1.         At each meeting of the Board of Directors, the Financial Manager shall provide the Board with the most up to date financial reports available. Such reports are to include (but are not limited to) account balances, budget statements, and receivable reports.

2.         In addition to the information that is required at Board of Directors meetings, the Financial Manager shall, in a timely fashion, provide all members of the Board with any piece of financial information that is requested by one or more members.

 

D Salaries and Compensation

1.         All salaries must be reviewed on an annual basis by a simple majority vote of the Board.

2.         There shall be no increase in salary for any Executive Officer during his/her term of office.

3.         Non-student members of the Board shall receive no monetary compensation for their services to the organization.

 

E. By-Laws and Policies

1.         The Board may, by a majority vote, establish by-laws for the organization that are consistent with this constitution.

2.         The Board may, by a majority vote, establish any policy for the organization that is consistent with this constitution.

3.         The Editor-In-Chief may establish any policy for the organization that is consistent with this constitution and with the policies established by the Board of Directors. Any policy established by the Editor-In-Chief may be affirmed or overturned by a majority vote of the Board.

4.         The Daily Campus shall operate in accordance to the Comptroller’s Guide and all other relevant sections of the Connecticut General Statues applicable to Student Fee Organizations.

 

F. Contracts

1.         The Board shall, by a majority vote, approve all contracts (including employment contracts) before they are deemed in effect.

2.         The Editor-In-Chief shall execute all contracts that are approved by the Board.

 

 

Article X: Amendments

 

  1. Approving Amendments to this Constitution

1.         This Constitution may be amended by a 2/3 vote of the Board of Directors.

2.         If the Board amends this Constitution, the new document will be forwarded by the Editor-In-Chief shall to the office of Student Affairs.

 

Article XI: Enactment

This Constitution shall replace and render null any and all previous constitutions, procedures, practices and precedents for this organization.

 

Article XII: Ethics Code

The Daily Campus follows the same code of ethics as the Society of Professional Journalists in coverage, reporting and publishing.

 

Members of the Society Professional Journalists believe that public enlightenment is the forerunner of justice and the foundation of democracy. Ethical journalism strives to ensure the free exchange of information that is accurate, fair and thorough. An ethical journalist acts with integrity.

 

The Society declares four principles as the foundation of ethical journalism and encourages their use in its practice by all people in media. These principles are: Seek the Truth and Report It, Minimize Harm, Act Independently and Be Accountable and Transparent.

 

Article XIII: Advertising Policy

The Daily Campus is 100 percent content-neutral in the acceptance of advertising, so long as there are no obscenities or expletives in the advertisement.

 

Political advertisements require a disclaimer of endorsement

The Daily Campus Board of Directors has executed this Constitution as of the 18th day of April, 2018.