Macedon Public Library Board of Trustees
Minutes of the October 22, 2018 Meeting
Teen Section of the Macedon Public Library
Macedon New York
Present: Stacey Wicksall (Director), Helen Darrow (President), Gary Crane (Finance Officer), Halin Perera (Secretary), Tara Longyear, Denise Munson, Chris Harris (Treasurer), Bruce Babcock (Town Liaison) and Kathy Koehler (Scribe).
Absent: Steve Hanrahan (Vice President), Debbi Napolitano, Susan Meyers, and
Visitors: Marile Waterstraat (Friends’ Liaison)
H. Darrow, President, called the regular meeting of the Board of Trustees of the Macedon Public Library to order at 7:18 p.m.
RESOLVED: on motion of T. Longyear and seconded by H. Perera, that the agenda for tonight’s meeting, the minutes for September’s Board meeting, the Director’s report (pre-read), and Friends’ report (pre-read) be approved by the Board of Trustees. Motion carried.
C. Harris stated that the Library is now in the last quarter and the Board can predict how the year will end. The Library has received all of the revenue for 2018 and is slightly over budget. Expenses to date are slightly under budget.
ABSTRACT REVIEW AND APPROVAL OF EXPENDITURES:
RESOLVED, that payment be made of vouchers #142-160, inclusive for September 25, 2018 – October 22, 2018, in the amount of $14,112.91. Motion made by G. Crane and seconded by H. Darrow. Motion carried.
DIRECTOR’S REPORT: The Director’s report was sent to all Trustees prior to the meeting for review, but S. Wicksall added that she is thinking of changing the credit card from Lyons National Bank to Chase because LNB has extra sensitive security and the Library’s common charges have been frequently denied. She will wait another month to see if LNB’s parameter changes have a positive effect. The Director also reported that there has been a lot interest in the GlowForge and she is planning some group instructional classes.
B. Babcock reported that the Town Board was very pleased with Trustee G. Crane’s budget presentation, and that the Town wants to the support the library as best they can. The next Town Board budget meeting will be November 1, 2018 at 5:00 pm.
G. Crane and the rest of the Board of Trustees thanked B. Babcock for the ground work he did presenting the Library’s budget to the Town Board.
This month the liaison was Marile Waterstraat, Treasurer of the Friends.
M. Waterstraat thanked the Trustees for the transfer of the Ernest Vandermolen’s Estate bequest, which she received at the meeting.
She then reminded the Trustees that the proceeds of all of the Friends recent and upcoming fundraising events, (Barnes & Noble Bookfair, Friends Fall Book Sale, Chicken Barbeque and the Election Day bake sale) goes to the Friend’s Foundation for the Macedon Public Library to help fund grants to the Library.
M. Waterstraat also wanted the Trustees to be aware that the Friends are preparing for an audit in November, and are in the process of rewriting their constitution.
The next Friends meeting will be November 15, 2018, and T. Longyear offered to attend in liaison H. Perera’s place.
UPDATE ON LEASE AGREEMENT:
The attorneys for both the Town and the Library have attempted to contact each other to discuss proposed changes, but no progress has been made recently.
Action Item: S. Wicksall will contact the Library’s attorney asking that the last communication with the Town’s attorney be forwarded to B. Babcock.
BULLET AID FROM ASSEMBLYMAN BOB OAKS:
Discussion was tabled until the 2019 budget has been resolved.
SET DATE FOR DECEMBER’S MEETING:
RESOLVED: on motion by H. Darrow and seconded by G. Crane, that December Board of Trustees meeting will be December 17, 2018 at 6:00 pm. The Trustees are to meet at the Library and then go to Macedon Hills restaurant. Motion carried.
APPROVE NEW ACCOUNTING COMPUTER:
After a brief discussion with C. Harris it was decided that a new computer would not be purchased and instead the accountant will use QuickBooks Online.
Action Item: H. Darrow will contact S. Meyers, the new head of the Policy Committee, to set up a time for the committee to meet and discuss:
1. Bed bug policy
2. Update sexual harassment policy
3. Vacation policy
The other members of this committee are H. Perera, H. Darrow, T. Longyear and A. Love.
TRUSTEE TRAINING VIDEO:
H. Darrow reminded the Trustees to stop in the Library to view these videos at their earliest convenience.
T. Longyear, D. Munson and G. Crane will review the Abstract in November.
RESOLVED: on motion by G. Crane and seconded by D. Munson, that the meeting adjourn at 7:55 pm. Motion carried. The next meeting will be November 26, 2018 at 6:30 p.m. at the Macedon Public Library.