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Board Meeting Agenda

Wednesday, December 18, 2019
Oregon Sports Office Conference Room
6:00 p.m. to  7:15 p.m.

ATTENDANCE

Times

In Attendance:          

         Excused: Mike Pagalan (flu)

         Missing: 

         Guests: Nyssa Walsh, Webmaster

AGENDA ITEMS

  • Call to Order, Announcement, and Introductions
  • Nyssa Walsh, new Webmaster for ORRC

6:00 p.m.

6:01 p.m.

  •   Board Committee Reports (Consent Items)
  • Treasurer - Steve
  • Balance Sheet
  • P & L
  • Membership - Alan
  • Race Operations
  • Turkey Trot - Steve, Alan, Hal
  • Marketing/Social Media - Randy, Meg & Mike
  • Equipment - Hal

 6:02 p.m.

OLD BUSINESS

  • 2020 RRCA Convention Update 79- Steve
  • Sign Up Link for RRCA support volunteers
  • Coordinator Positions
  • Friday 6 a.m. run - Portland Frontrunners volunteers, Joseph Jenkins, Nov 3, 2019 meet
  • Saturday 6 a.m. run - Red Lizards volunteers
  • Sunday 7 a.m. run - Nike (cautiously optimistic
  • Volunteers
  • Goodie Bags
  • Conventionaire tourism packages

      6:20 p.m.

  • Membership Coordinator Responsibilities - Alan

    6:25 p.m.

  •  2020 ORRC Budget

Highlights to prep for Dec. meeting (3rd Wednesday -- 12/18)

  • Two years’ loss and/or 10% over budget gets review race committee and board review.
  • Should be set SWAG spending policy?
  • Greenway $4K sunglasses.

    6:28 p.m.

NEW BUSINESS

     

  • Election of 2020 Officers and board member extensions
  • Officers
  • Board Members

   6:43 p.m.

   6:48 p.m.

  •  Race Event Profitability - Steve

      6:50 p.m.

  •  2020 Annual Banquet Awards - Jan 26th
  • Enlisting help for 3-6 pm?
  • Choose ORRC awards
  • Volunteer Award
  • Volunteer of the Year Award
  • Kathy Weidkamp Volunteer Award
  • Al Nakata Award
  • Helen Lachman Award
  • Club Appreciation Award
  • Suggestion from Alan - rename the “Volunteer of the Year” award to “Dave Green Memorial Volunteer of the Year
  • We were also considering renaming the Kathy Weidkamp award to the “Kathy and Ken Weidkamp” award.

      6:55 p.m. 

ROUND TABLE          

      7:10 p.m.

ADJOURN

      7:15 p.m.