NOTES FROM THE PEOPLESOFT CONFERENCE 2018 (10/22/18)

Advanced DBT and Positions

Session C | Notes taken Leah Bubel & Joan DeKoven

QUESTIONS ASKED

  1. Which district has the same person do DBT and Position update? Which district has different people?  Is there Communication between the two?
  1. One district: one updates the DBT and an email is sent to the person that updates the position change.
  1. What do you do about july 1 dept changes.
  1. District will have two record (answer)
  2. Becky asked Joan how to do July 1 dept changes:  future date to 7/1 some changes and wait for it to roll, and it depends on when the roll happens.  SDCOE rolled 6/25.
  3. Becky will sidebar with the district that is sitting next to Justine @ Oceanside on effective dating for DBT rolls-Teri Darr-Carlsbad
  4. Becky will write out one page about best practice on how to roll DBT.
  1. What query should be used that shows DBT for inactive positions and DBT is still active?
  1. There are multiple queries for the DBT. These are on CRC website
  1. What is the recommended way to correct a code that happened in a payroll run months before?
  1. Have finance do a journal entry.
  1. Do you have a list of queries that will help with DBT cleanup?
  1. The list is on CRC Guides
  1. Beth comment for Q10:  Encinitas does a journal and a PAF is submitted to change funding.
  2. Teri Darr _CarlsbadShort Work Break: staffing in June, July, and August. Can changes be done to position prior to short work break? If checkboxes are unchecked SWB is inserted on Job Data and makes them inactive. If job data row is inserted the line that flows through to Job Data can cause employee to receive pay. Payroll will have to be monitored to make sure there is not pay if position is changed.
  3. Laura Vaca:  will a course be created by CRC for DBT training
  1. Send a message to Peyri

ACTION ITEMS

  1. Becky will write out one page about best practice on how to roll DBT.
  2. Becky will sidebar with the district that is sitting next to Justine @ Oceanside on effective dating for DBT rolls
  3. Becky will send out list of queries for DBT clean up