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Board Meeting Agenda

Wednesday, April 24, 2019
Oregon Sports Office Conference Room
6:00 p.m. to  8:10 p.m.

ATTENDANCE

Times

In Attendance:

           Excused: Noel

           Guests:  

AGENDA ITEMS

  • Call to Order, Announcement and Introductions

6:00 p.m.

6:01 p.m.

  • Conference Call-in with Betsy Boudreaux (504.451.2683) 2019 RRCA Conference club host and RRCA Southern Regional Director
  • Question agenda
  • Organizational Chart / Teams
  • Surprises that Betsy had to deal with before/during/after the conference.
  • Things that needed earlier planning than what happened in 2019 conference.
  • Planning timeline
  • Easy/medium/difficult working with RRCA staff, making decisions, etc.?
  • Three things you’d do differently

6:05 p.m.

  •   Board Committee Reports (Consent Items)
  • Treasurer - Steve and Dave Cook
  • Membership - Alan
  • Race Operations
  • Vernonia - Steve
  • Dual Duel - Jacob, Mike
  • UTLR - Alan, Hal
  • Summer Solstice - Alan, Hal
  • Garlic Festival - Steve
  • Equipment and Storage - Hal
  • Marketing/Social Media - Randy, Meg, Mike 
  • Administration - Steve

 6:20 p.m.

OLD BUSINESS

  • Hal 
  • # 10 - To contribute time, talent and financial support to the larger Oregon community.  This is in conjunction with developing a strong and large volunteer base needed to support community and ORRC events.
  • Meg 
  • # 3 -To provide training and education programs for runners, running coaches, race directors, race volunteers and other special interests that emerge as priorities of the sport emerge.
  • Noel
  • # 1 - To be one of the leading running clubs in Oregon that serve the needs of individual runners and make their safety a top priority.,
  • #3 - To provide training and education programs for runners, running coaches, race directors, race volunteers and other special interests that emerge as priorities of the sport emerge.
  • # 7 - To continually invest in and improve existing programs and services, develop new programs and services that are beneficial to the members, and to seek maximum participation in our programs and service by our members and the community.
  • Randy
  • # 5 - To be a leading force in ensuring that participation in running remains constant or grows over the next 5 years through community support of event hosting, networking with affinity groups and with the general public, and maintenance and promotion of running as the most affordable form of regular exercise.  OR
  • #9 - To work with members to actively engage the next generation of runners to participate in ORRC events and administration to ensure the long-term stability of ORRC, the sport of running, and develop future leaders for the sport.
  • Jacob
  • #3 - To provide training and education programs for runners, running coaches, race directors, race volunteers and other special interests that emerge as priorities of the sport emerge.

     6:50 p.m.

  • Board Self Assessment - Steve

      7:00 p.m.

      7:05 p.m.

  • Update - Memorializing Dave Green and Daniel Brewer - Steve

      7:10 p.m

  • Volunteer Rewards change from free race up =< 10K to $ - Alan
  • ORRC 10K event pricing comparison - click here

      7:15 p.m.

      7:20 p.m.

      7:25 p.m.

  • RRCA Race Director Course Update - Steve

      7:30 p.m.

      7:31 p.m.

NEW BUSINESS

     

      7:40 p.m.

      7:45 p.m.

        7:55 p.m.

  • Columbia Bank  - give Dave Cook and Doug Kirkbridge access to Columbia Bank accounts
  • Motion - At the meeting of the Board of the Oregon Road Runners Club on April 24, 2019, the Board voted to allow signature authority and access to all ORRC Columbia Bank accounts to Dave E Cook, Interim Treasurer.

     7:57 p.m.

  • Proposed addition to Registration Waiver - Steve

      7:58 p.m.

  • July 4th - proposal to have ORRC match donations from participants for Reason to Run program (document link) - Alan

      8:03 p.m.

ROUND TABLE

      8:07 p.m.

ADJOURN

       8:10 p.m.