How do I access my student's Magnus Health "To Do List" and health record?

Visit the My Ancona Resource Board page (use your My Ancona login credentials).
Click on the “Magnus Health Link”
Click “Complete Now” next to your child’s name. Repeat for each student. The “To Do” marker will disappear once all requirements for your child are completed.
You will first be presented with a series of “conditional questions” Answering “Yes” to an item will add a related item to your “To Do List”.
Complete each “To Do” list item - each item is self explanatory.
The school will process each of the forms you submit, which means that the status will usually show “pending” just after you have submitted your form. Follow-up emails will be sent by the school as needed.

What is the Vital Health Record?

A: The Vital Health Record (VHR) is a secure spot that allows you to share information with the school so that we can give your child the best care possible.

The VHR includes “Health Emergency Contacts” that will double as “authorized pickups” -- details about the transition from My Ancona are found on the entry screen.

The VHR asks about Medications. Please list any medications your student takes at home or at school. Note that if the medication is administered at the school, additional medication forms will be needed. Please see the FAQ “How do medication forms work?” for more information.

The VHR is only accessible to a select group of Ancona employees, and is treated confidentially. Key information such as allergies and action plans are shared with teachers and caregivers who should know this information.

If something changes, may I make updates to the Vital Health Record or other form?

The Magnus Health “To Do List” allows you to view and make adjustments to submitted forms and your student's Vital Health Record. After you re-submit, the school will approve the change (or let you know why they didn’t), and will follow up by informing the appropriate people and make any other needed adjustments. When this is done, the status will change from “Pending School Approval” to “Complete”.

Which information is still stored in My Ancona and which is moving to Magnus Health?

It is important to note that My Ancona remains the central spot where demographic information about students and families is stored. If you move or change addresses, emails, or phone numbers, you may edit this information on your My Ancona profile. Magnus Health automatically updates relevant information each night from My Ancona.

Parents of new students are asked to fill in the “New Student Profile” form as part of My Ancona. This is necessary so that parents may fill in important info that wasn’t appropriate to ask during the admissions process (or could have changed):

Parent contact info
Ethnicity
Religion
Employment info
Sibling info (including younger sibs)
Grandparent Info

Periodically, you will be asked to check that your information on My Ancona is up to date and accurate.

As of the 2021-2022 school year, Emergency Contacts are transitioning to Magnus Health’s “Health Emergency Contacts”, which will also double as “Authorized Pick-ups”.

How do I fill out the required information in Magnus Health?

Click on the Magnus Health link on the My Ancona resource board. Next, Click the “Complete now” button and follow the on-page instructions. Be sure to repeat the process for each of your children. Details can be found on the Health Immunizations and Screenings page.

Why did Ancona start using Magnus Health?

Magnus Health provides a secure way to ensure that all the experience of submitting medical information is secure and efficient. It will also be used as a way to track “nurse” visits as well as dispensing of medications.

Will I have to re-enter all of the “Vital Health Record” information for my child each year?

No - you will review the information and verify that what was entered previously is still correct. In fact, some of the information has been securely transferred from the previous My Ancona system for your convenience.

What is the “Re-enrollment” period and due date for each requirement?

Forms should be filled out between June 1st and August 1st each year to complete requirements in Magnus Health. Certain forms are year-specific, while others must be re-filled each year. The Vital Health Record may be updated at any time.

How do medication forms and allergy/asthma/diabetes/seizure action plans work?

Ancona collects basic information about all medications that a student takes on the “Vital Health Record” of Magnus Health, and collects additional information about medications that the student brings or takes at school using other Magnus Health forms.

The Physician Prescribed Medication Form (PDF fillable version) is intended for Rx medications that the student takes on a regular basis while at school.

For medications that are kept at school in case of an allergic reaction, asthma, diabetes, or seizure conditions, the information will be collected in Magnus Health’s “To Do List” based on your answer to a conditional question. It is not necessary to fill out the “Physician Prescribed Medication Form” for medications that are indicated using these forms.

Allergy Action Plan | Asthma Action Plan | Diabetes DMMP | Seizure Action Plan

The OTC (over-the-counter) medication form is needed for non-prescription medications that the student takes at school. Since this form does not require a physician signature, it is filled out directly in the Magnus Health “To Do List” by parents.

Magnus Health includes a system for the school to track which medications are indicated and dispensed. The information from the forms listed above will be incorporated into this system as the forms are processed and “approved”.

The school needs information about all medications in order to be able to provide emergency medical technicians (EMTs) and emergency care providers with a complete picture of a student’s health including any ongoing medical conditions and medications taken regularly. It also provides those serving in the school nurse role or student support services with a complete picture of a student’s health profile.

Why do "Health Emergency Contacts" double as "Authorized Pickups"?

It is important to understand the context in which "Health Emergency Contacts" are used. Parents/Guardians are always the first point of contact in a health emergency. In the rare instance that they cannot be reached, the school will reach out to the "Health Emergency Contacts". The "Health Emergency Contacts" most likely role would be to pick up a student who is not feeling well when the parents are not available to do so. For this reason, it is important that everyone who is a "Health Emergency Contact" is also authorized to pick up the student. Teachers have been instructed to only release a child to those on the "Health Emergency Contacts" list, or to someone authorized in writing from a parent. Best practice for parents is to alert your child's teacher via email if someone other than the usual person will pick up on a particular day.

To see or modify your list of "Health Emergency Contacts", please follow these steps:

1) Sign into Magnus Health via the Resource board link in My Ancona OR on the Magnus Mobile app

2) Visit the "Student Health Tracker" for the student

3) Click "Edit" for the "Vital Health Record"

4) Click "Health Emergency Contacts"

5) Click "Add Contact" and fill in the fields, and be sure to include a phone number and relationship.

Note: This process must be repeated for each sibling.