INTRODUCTION

During your shift, you’re responsible for the steady and quiet entering and exiting of the rooms. You will contribute to the smooth running of the sessions during WordCamp Europe 2018.

You might also get asked to help run the microphones in the back end of the room during the Q&A’s.

You will be part of a room team, including room lead, time keeper, (stage builders) and runners.

YOUR TEAM

Here you can have a look at your team during your shift: When I Work

You can check who’s on your team by selecting the room assigned to you in the category “Job Sites” and/or by selecting the roles mentioned above in the category “Positions”.

In this video, we give further information about finding teammates and leads in When I Work.

Please note that the Rooms managers are not assigned to a specific room: If you wanna see them, the “Job Sites” Category should be set to “ALL”.

DURING THE EVENT

These are your main tasks during your shift.

Before the session starts welcome people into the rooms and check if they have a badge
(If you are assigned to guard Door C in Track 1 - Milky Way, you’ll assure that the wheelchair area remains free for wheelchair users.)
During the session open and close the doors for people entering/leaving, making sure people do that in a quiet manner
During the Q&A’s you help run the microphones in the back end of the room
At the end of each session, you make sure that everyone can easily leave the room
Between the sessions you’ll help with the orientation of attendees who might need help outside Track 1 & 2.
Please wear your volunteer t-shirt while you are on shift.

You are going to report to the Room lead.

Before you shift starts, you’ll meet the Room lead who will give you some brief instructions about your role.

Meeting point: in front of the stage in the track assigned to you

Time: 15 minutes before the first session on your shift starts

Your physical presence in the room assigned to you is necessary during your shift. This allows you to see the sessions while guarding the door. We will provide you with a chair in case you prefer to sit down during the talks.

COMMUNICATION

Main Slack contacts:

@Room lead

#wceu-volunteers

@caroleo

BEFORE THE EVENT

Before the event starts, we would like to ask you to:

Please create a Slack account as this is our main communication tool during the event

Last but not least, we want to say a big THANK YOU for your precious help!
We couldn’t do this without you and we truly hope you’ll enjoy your volunteering experience during #WCEU 2018 at its best.