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TTIC COVID-19 Information and Resources

Skip down to Current TTIC Guidance (starting November 1, 2021)

Jump to a section:

Check-In and COVID Concern Reporting Forms

Self-Monitoring and Notification

Vaccine Information

Mental Health and Coping Resources

Staying Healthy

Current TTIC COVID-19 Protocols and Guidance (starting November 1, 2021)

Frequently Asked Questions

Comfort Level Wristbands: TTIC is providing Comfort Level wristbands. They come in red, yellow and green and wearing them shows others your comfort level with interaction (red means less comfortable and green means more comfortable).

Wristbands will be in baskets labeled with the instructions in the 5th floor PPE supply room, #534.

Check-In and COVID Concern Report Forms

Check-In Form

If you have any needs during the pandemic or remote operation that TTIC might be able to help with, if you have struggles you’d like to privately share, or if you have suggestions for TTIC management, you can submit comments via this check-in form. Submission is anonymous unless you elect to share your name or contact information. (The form is received by the TTIC COVID-19 Response Group.)

To Report Concerns or Incidents Related to COVID-19 Safety or Protocols

This COVID Concern Report form allows TTIC community members to report any safety concerns that come up regarding safety protocols or compliance. Submission is anonymous unless you elect to share your name or contact information. (The form is received by TTIC COVID-19 Response Group.)

Self-Monitoring and Notification

Anyone coming to campus is expected to self-monitor for symptoms of COVID-19 daily and stay home if they are experiencing symptoms, been exposed to COVID-19, or tested positive for COVID-19. In these cases, students should call UChicago Student Wellness at 773-834-WELL, and employees may contact University of Chicago Medicine’s COVID-19 triage hotline at 773-702-2800 for screening and information on testing.

If you may have been exposed to COVID-19 (been in close contact with someone with suspected or confirmed COVID-19):

If you are experiencing symptoms of COVID-19:

If you test positive for COVID-19:

Resources:

Vaccine Information

All Illinoisans age 5 and up are eligible for the COVID-19 vaccine.

Some further information about vaccination accessibility:

Mental Health and Coping Resources

Students

Campus Mental Health Services, 773-702-3625

Open 24 hours/day, 7 days/week

Any students seeking services can call them at 773-702-3625 and speak to a clinician, who can assist with immediate support, as well as help plan for future support and services. Services are provided as part of the Student Services Fee (paid by TTIC). There are also available workshops on subjects related to academics and student stressors.

Faculty and Staff

Employee Assistance Program information, 800-450-1327

All employees (even if you are not covered under TTIC's health insurance) have access to Principal's Employee Assistance Program (EAP) through Magellan Ascend Healthcare. The EAP can help you and your immediate family with access to free confidential information and services, as well as referrals to supportive and community resources. 

Blue Cross Blue Shield of Illinois
If you have health insurance coverage through Blue Cross Blue Shield, you also have access to a plethora of mental health professionals that you can contact for services. Co-pays and insurance coverage will vary depending on your insurance plan. See the Summary of Benefits for your plan (HMO or PPO) to get an estimate of costs.

Online/Phone/Text Resources

Staying Healthy

References for COVID-19 Updates

UChicago COVID Updates

City of Chicago COVID-19 Info Center

UChicago Student Wellness Services

Center for Disease Control COVID-19 Information

Illinois COVID-19 Hotline (24 hours/day, 7 days/week): 800-889-3931 or email dph.sick@illinois.gov

Student Medical Care

UChicago Student Wellness (health, counseling and wellness services) is in full operation. We encourage any student who is not feeling well or who has questions or concerns to contact the campus Student Wellness at 773-834-WELL. You are encouraged to call before heading to the health center. Those enrolled in USHIP have access to remote telehealth options through healthiestyou.com or calling 855-866-0895. Full 2021-22 Wellness Center Services

Contact UChicago Student Wellness if you would like advice on seeking specialty care or for recommendations on medical or mental health providers outside of UChicago Student Wellness. More here.

USHIP overview & FAQs: student insurance and COVID-19.


Current TTIC COVID-19 Protocols and Guidance

(beginning November 1, 2021)

To promote a safe environment during the continuing pandemic, TTIC personnel and our visitors must adhere to the following guidelines. Everyone in the TTIC community should become familiar with all of the responsibilities, requirements, and safety protocols listed on this page.

The institute is supplying masks, hand sanitizer, and cleaning wipes, all stored in room 534 and for use inside TTIC only.  If hand sanitizers and wipes need replenishing, please contact Alicia McClarin.

For any questions regarding these protocols, implementation details, or TTIC’s approach to providing a safe and functioning environment, please contact covid19@ttic.edu, which goes to the COVID-19 Response Group.

If you come to TTIC, you are indicating that you agree to the safety protocols stated on this page.

You should not come to campus if you are not well (COVID-19 symptoms or others).

Vaccination Requirement and Reporting

For TTIC students and employees, proof of COVID-19 vaccination or weekly testing for those with approved exemptions is required to access TTIC facilities and programs. Reporting and records are maintained by Amy Minick for employees and Chrissy Coleman for students. Students are additionally responsible for reporting their vaccination status to UChicago my.WellnessPortal.

For further details, including how to report vaccination status and request exemptions, please see the initial announcements of the vaccination requirements for TTIC students and employees.

Access to TTIC Facilities

The sign-in sheet (to record presence in the building) is no longer required or used.

TTIC students and employees in compliance with TTIC’s vaccination/exemption requirements have access to the building using their UChicago access cards. Individuals must have a UChicago access card that has been added to the building access list for building entry and elevator use. Direct any card access questions to Alicia McClarin.

Members of the UChicago community who have UChicago access cards and are compliant with the university’s vaccination/exemption requirements may also access TTIC facilities using their access cards. Each person must be added to the access list, via their Chicago ID number (located on the back of their UChicago access card), in advance. To request access, contact Alicia McClarin.

In addition to the building access requirements listed above, TTIC will have open access to the building on weekdays from 9:00am to 5:00pm. This open access includes the main lobby door and floors 4 and 5. All other areas will require the use of a UChicago access card.

When in the building, do not open windows. Proper ventilation is critical, and the newly installed HVAC system (with MERV 13 air filters) requires that the windows remain shut for air circulation. The building also has a new outside air flushing program that will work intermittently during the day to purge indoor air and cycle-in fresh outside air.

Meeting Rooms

Meetings are allowed in all conference rooms and collaboration spaces at normal capacity.

Booking a Room: You can also book a room by adding one when creating an event on Google Calendar. If you would like to look at the room availability without adding an event you can click the '+' next to 'Other Calendars' and select 'Browse Resources.' From this screen you can add any room to your Google Calendar.

Combined Classroom: If you would like to book the combined classroom.

Visitors

A visitor’s presence should be relevant to work or activities being performed at TTIC. Every non-UChicago visitor must have a host, responsible for the visitor’s understanding of the vaccination and safety protocols on this pageIf a temporary working space is needed, please fill out the Guest Seating Request Form in advance of the visit. 

Visitors from the UChicago community who meet the university’s vaccination/exemption requirements do not need a TTIC host; their UChicago ID access cards will let them in the building and up the elevator to floors 4 and 5 if they are added (in advance) to TTIC’s access list. To request access, contact Alicia McClarin.

Other visitors to TTIC must be fully vaccinated to enter the building. The visitor’s host must communicate this to the visitor prior to the visit; no documentation is required.

A TTIC host may fulfill hosting responsibilities by directing visitors to the visitor information page (e.g., in a talk or meeting announcement or in direct communication). Informing visitors of the safety protocols and expectations for coming into the building should be done in advance, prior to the visit. Here is a template for such an announcement:

Presence at TTIC requires being fully vaccinated for COVID-19 or having a TTIC or UChicago-approved exemption. Masks are required in all common areas. Full visitor guidance available at ttic.edu/visitors.

Masking (face coverings)

Common Areas

Everyone should wear masks at all times.

Offices

A maximum of three fully vaccinated individuals may remove face coverings in private rooms (including conference rooms) or offices (including shared offices) if all present agree and maintain six feet of separation.

Cubicles

Fully vaccinated individuals may remove masks if they are stationary and maintaining at a distance of at least six feet from others. When moving to another area, for example to pick up a print job from a printer, masks must be worn.

Dining

See Eating and Drinking / Kitchen Use below.

Meetings

Masks are required at all times (with limited exceptions; see “Offices” above)

Classrooms & Presentations

A fully vaccinated instructor or presenter may choose to lower their face covering while actively speaking, in which case a distance of six feet from others must be maintained. Instructors or presenters who are not fully vaccinated may not remove their masks. Students or audience members who are not presenting are not permitted to remove their masks in the classroom. No more than one person in a meeting or classroom should have their face covering lowered at any given time.

Physical Distancing

There are no longer general requirements for physical/social distancing at TTIC, but there are specific situations in which physical distancing is required. See the sections on Masking and Eating and Drinking.

Eating and Drinking / Kitchen Use

The kitchen spaces may be used for eating and drinking, with no distancing requirements for those fully vaccinated. Individuals who are not fully vaccinated must maintain a distance of at least six feet from others while eating or drinking in the building.

Food and drink may be consumed in offices and cubicles; those who are not fully vaccinated must maintain a distance of at least six feet from others while eating or drinking. Conference rooms are not to be used for eating and drinking.

Masks may be removed to eat or drink.

Travel

Members of the TTIC community are directed to follow the Chicago Department of Public Health (CDPH) guidance for domestic travel and the CDC guidance for international travel. Travelers who are not fully vaccinated are required to submit the TTIC travel form (this goes to Amy Minick) and receive approval prior to TTIC-supported foreign travel. We strongly recommend foregoing travel, both domestic and international, by individuals who are not fully vaccinated.

Those with a UChicago ID may access pre or post travel COVID-19 testing on campus, once you have an active MyChart account. Arrange your appointment through the my.WellnessPortal or email the request to C19Testing@uchicago.edu. Expect at least 48 hours for test results.

Training and Attestation

The TTIC training and attestation used in prior periods is no longer required.

Remote Accommodations Support

As of November 1, TTIC no longer provides monthly remote accommodations support funding.


Frequently Asked Questions

Q: What happened to the TTIC sign-in spreadsheet?

We are no longer using the sign-in spreadsheet.

Q: How should I communicate questions, concerns, needs, compliance issues, etc. to TTIC?

Use the check-in form if you have needs related to the pandemic that TTIC might be able to help with, if you have struggles you’d like to privately share, or if you have suggestions for TTIC management. Submission is anonymous unless you choose to share your name. (This form is received by the TTIC COVID-19 Response Group.)

Use the COVID Concern Report Form to report any concerns about safety or compliance. (The form is received by TTIC COVID-19 Response Group.)

Send email to COVIDreport@ttic.edu if you test positive for COVID-19. (This goes to Amy Minick and Matthew Turk)

Send email to covid19@ttic.edu if you have questions about TTIC’s protocols or approach to providing a safe and functioning environment. (This goes to the COVID-19 Response Group.)

Contact Alicia McClarin for questions about sanitation supplies or the building access list.

Q: What should I do if I have been exposed to COVID-19, I am experiencing COVID-19 symptoms, or I test positive for COVID-19?

See the section on Self-Monitoring and Notification on TTIC’s COVID-19 page, which provides direction for each of these situations.  Please do not return to TTIC for 14 days after exposure or until receiving a negative COVID-19 test result.

Q: What should I tell visitors to TTIC about coming to the building? What are my responsibilities as a host?

TTIC visitors must be fully vaccinated for COVID-19 or have a TTIC or UChicago-approved exemption.

Ask each visitor to read, understand, and agree with the information on TTIC’s visitor page, which summarizes what we expect all visitors to comply with and also links to our COVID-19 information and protocols. This should be done in advance of a visit to TTIC.

A short announcement of this should be included in any talk, meeting, or event announcement that may result in visitors coming to TTIC, and also in personal communication with individual visitors.

Here is a template for such an announcement:

Pointing non-UChicago visitors to this information fulfils the TTIC host’s responsibility to inform. There is no need to request documentation from the visitor.

Q: Please further explain the guidance about eating and drinking at TTIC.

Eating is allowed (alone or with others) in kitchen areas and areas next to the café (i.e., “open air” eating areas). For unvaccinated individuals (with approved exemptions, who are tested weekly), a minimum of six-foot spacing from others is required. For all, some spacing beyond full-capacity seating is recommended, though not required.

People who are eating should not be in areas that may block transit or prevent people from getting to classes, stairs, the fifth floor, etc., without coming into close contact with someone eating.

Eating in/around 428 (the area outside the Robotics Lab) is permitted with extreme caution, with 6 ft distancing required. All eating and drinking should be done while stationary.

Eating is prohibited in conference rooms and the Robotics Lab.

Eating in offices and cubicles is allowed.


TTIC COVID-19 Response Group:

    Avrim Blum, Adam Bohlander, Chrissy Coleman, Jessica Jacobson, Amy Minick, Matthew Turk