Strategic Plan 2018-19


V1.3 February 2019

1.0 Background

1.1 Overview of CEYC


The City of Edmonton Youth Council (CEYC) is an advisory committee to City Council made up of youth between the ages of 13-23. We contribute to building a society of active and engaged citizens by creating opportunities to connect youth with the civic order of governance, local organizations, and each other.

1.2 CEYC Mission Statement


Educate and empower youth to provide meaningful input and to take action on local issues and municipal politics.

1.3 Goals


1. Mobilize youth on local issues through community, events, and projects.

2. Empower youth through education, skill building, and experience to be active citizens.

3. Provide opportunities for meaningful participation in Edmonton’s local government.

1.4 Mandate

The Committee’s mandate is to provide information and advice to City Council in relation to issues involving or affecting youth, and performs the following functions:

  1. researches and writes policy proposals for Council’s review;
  2. co-ordinates community events that profile local youth issues;
  3. receives direction from Council on work or reports it requires on youth matters;
  4. develops and maintains relationships with individuals and organizations addressing issues of concern to youth;
  5. promotes initiatives to support the well-being of youth;
  6. educates youth on City governance, procedures and policy making;
  7. provides networking opportunities for youth;
  8. consults with City administration and other organizations supporting youth initiatives;
  9. establishes the General Assembly, maintain the registry of individuals participating in the General Assembly, and oversee its meetings;
  10. if requested by Council, recommends individuals for appointment to the City’s civic agencies; and
  11. informs Council of initiatives of other levels of government that could affect youth and advocates for the City in the manner directed by Council if Council directs.

2.0 Strategic Planning Sessions 2018-19

Strategic Planning for the 2018-19 term took place during two 5-hour sessions. This document is a product of conversations that occured at those sessions and through a committee member review.

2.1 Strategic Planning #1 - September 15, 2018

The first Strategic Planning session was dedicated to committee members and included input from all 20 appointed committee members. It focused on overall priorities for the year, our key values, ideas for external collaboration, and other ideas for potential projects to take on. These discussions helped shape our decision of which subcommittees to have by revealing the areas of focus that a subcommittee could address. Subcommittee Chairs were also elected at this time. A record of all comments from Strategic Planning #1 can be found in Appendix A.

2.2 Strategic Planning #2 - September 29, 2018

All Youth-at-Large members and Committee Members were invited to the second Strategic Planning Session, which focused on the important role of volunteers in CEYC work, electing subcommittee Vice Chairs, and deciding subcommittee priorities and mission statements. A record of all comments from Strategic Planning #2 can be found in Appendix B.

3.0 Strategic Plan

3.1 Priorities

A. Good Governance

To create an inclusive, supportive, and empowering environment for CEYC volunteers, provide volunteers with the training and resources they need to succeed, act with integrity, and follow best practices in governance.

B. Diverse Outreach

To reach out to a broad range of youth that represent the diversity of our city, including those from various cultural backgrounds, immigrants, newcomers, religious groups, those of low socioeconomic status, those from a range of geographic areas in Edmonton, members of the LGBTQ+ community, and those of indigenous cultures.

C. Youth Involvement

To shape Edmonton’s identity and celebrate its diverse youth population by continually seeking perspectives from youth from outside of our organization and providing them opportunities to impact the future of their city.

D. Spreading Knowledge

To provide valuable information on issues relevant to Edmonton’s youth in an interesting and engaging way, presented on the platforms and in they formats they can access.

E. Youth Wellbeing

To support the wellbeing of youth in Edmonton by promoting social connections, mental health, physical health, and environmental stewardship.

F. External Collaboration

To collaborate with external organizations, including other youth councils, schools, community groups, non-profits, and other contacts that align with our priorities.

3.2 Subcommittee Mission Statements

Engagement and Outreach

To build a diverse and vibrant Edmonton in which all youth voices are uplifted, celebrated, and empowered; an Edmonton that reflects the hope of tomorrow.

Health and Wellness

To provide a voice to the youth of Edmonton regarding their experiences, and to innovate the ongoing support and guidance regarding mental and physical wellness provided by their City.

Internal Affairs

To foster a spirit of service, maximize operational efficiency, and leverage internal synergy in order to empower and support our volunteers of the past, present and future.

Social Equity

To create and support initiatives and opportunities that serve to amplify the voices of diverse youth in Edmonton, with the goal of fostering empowerment and change.

Urban and Regional Planning

To empower youth and their diverse ideas to  build the identity of Edmonton and its sustainable future.


4.0 Subcommittee Action Plans

4.1 Engagement and Outreach

Mission Statement

To build a diverse and vibrant Edmonton in which all youth voices are uplifted, celebrated, and empowered; an Edmonton that reflects the hope of tomorrow.

In order to accomplish our mission statement, we will complete various actions including (but not limited to):

#

Action

Outcome and alignment

Timeline

4.1.1

Complete at least 15 school visits.

Increased awareness of CEYC throughout Edmonton and increased applications for next term.

Monthly to reach goal by April 2019.

4.1.2

Host Re-launch Event for YEGbyYouth

Increased awareness of CEYC in Edmonton. Empowering and engaging youth in Edmonton.

January event to be held

4.1.3

Launch CEYC Blog

Increase awareness of municipal issues among youth. Provide an accessible way for young people to engage with these issues. Increase CEYC Awareness

Launch in January, and run until end of term when we then re-evaluate for next term

4.1.4

Host CEYC Awards 2.0 and Future of Edmonton Essay

To recognize and foster youth excellence in our city. To encourage civic engagement and young people and inspire them to think actively about our city’s future.

To be held in June 2019. Monthly planning to take place until then. Submissions opened in March

4.1.5

Send a memo to City Council based on check-in questions from the year.

Advocate for youth priorities to City Council.

Every meeting, the subcommittee answers a question about Edmonton’s future which are compiled by Sam. Memo to be written for July 2019.

4.1.6

Attain attendance in the double digits (10+) consistently throughout the year

This is an internal goal that relates to ensuring CEYC and specifically our subcommittee is engaging young people and facilitating excellent work among them.

Monthly action

4.1.7

Work with City of Edmonton City Plan team on workshop and open house collaborations

Engage Edmonton youth in City decision making and planning processes. Ensure that the youth voice is represented in this vital City document.

Monthly

4.2 Health and Wellness

Mission Statement

To provide a voice to the youth of Edmonton regarding their experiences, and to innovate the ongoing support and guidance regarding mental and physical wellness provided by their City.

In order to accomplish our mission statement, we will complete various actions including (but not limited to):

#

Action

Outcome and alignment

Timeline

4.2.1

Create an Information Report on the status of Youth Addictions in response to the Edmonton Opioid crisis

Address concerns pertaining to youth in the city and creating strategies for Harm Reduction, receiving direction directly from the council report

Information report to be compiled after discussions with organizations within the city, May/June

4.2.2

Create an information Report on the state of Mental Health in schools and evaluate programs to supplement support in schools

Meetings with the ECSD, EPSD and Francophone School Boards and trustees for feedback as well as mass survey distribution among students in Junior High and High Schools, promoting the mental wellbeing of youth in the city.

Survey distribution after approval from school boards, information report to be completed in June/August.  

4.2.3

Initiate Peer-to-Peer support groups in Edmonton for families dealing with children struggling with Mental Health concerns.

In collaboration with Councillor Michael Walters to run alongside the Information report on Mental Health in Schools. We will be consulting with other groups such as CMH and CASA to initiate these youth support groups and encourage community unity.

Meetings to occur in February and planning to follow after, hopefully around April/May.

4.2.4

Wellness Challenge for schools to encourage healthy habits among the youth

To encourage and incentivize the youth of Edmonton to apply healthy habits and practices to benefit their mental, physical, and emotional well-being!

Challenge to be held in March

4.2.5

Continue to obtain high attendance (10+) at meetings throughout the year

Encouraging the participation of our YAL’s and ensuring that the subcommittee is a happy and supportive group

Monthly

4.2.6

Meet with youth groups pertaining to Mental and Physical health to find unique perspectives that may not be represented on our committee

Supporting youth initiatives in the city and collaborating with other groups in the city

Monthly

4.2.7

Continue to uphold a supportive and open environment

Personal goal of our subcommittee to uphold an open and supportive environment to encourage YAL’s to get involved

Continuous

4.3 Internal Affairs

Mission Statement

To foster a spirit of service, maximize operational efficiency, and leverage internal synergy in order to empower and support our volunteers of the past, present and future.

In order to accomplish our mission statement, we will complete various actions including (but not limited to):

#

Action

Outcome and alignment

Timeline

4.3.1

Review the YAL application process.

Increased ease of access for new members and better governance practices.

Bring to GA by April 2019.

4.3.2

Redesign the CEYC website with changes in formatting and ensuring information is up-to-date.

To ensure the transparency of CEYC operations to the general public and offer an easily-accessible source of information on the work of CEYC

Continuous

4.3.3

Create and share a CEYC Youth At Large (Y.A.L.) Handbook with all Y.A.L. members  

To utilize the information of succession planning from previous terms and compile the lessons learned from the experiences of past and current CEYC members to increase the efficiency of future terms. Also, to ease the transition of new members into CEYC.

Released in November 2018, continuous collection of feedback

4.3.4

Redesign of the social media plan document

To provide a resource that better addresses the organizational needs of current projects and their social media objectives.

Meetings to occur for the implementation of this change

4.3.5

Offer opportunities for team-building activities and skill-building workshops

To create an environment where the exploration, collaboration, and continued learning of CEYC members is greatly encouraged as to help them be better equipped for the demands of their roles.

Continuous

4.3.6

Implement strategies and tactics to ensure Y.A.L. involvement is consistent and Y.A.L’s feel included in CEYC processes

To strengthen the collaborative nature of CEYC by ensuring that all Y.A.L. members feel secure and valued in their positions.

Continuous

4.3.7

Member participation in the shortlisting of new applicants

To implement operational practices that are transparent, impartial, fair, and organized for current and future appointed members.

Continuous planning process, to be executed with the opening of applications in April

4.3.8

Live-streaming of monthly General Assembly meetings

To make monthly meetings accessible and transparent to all Edmontonian youth and provide an online resource for discussion, questions, and feedback

Continuous

4.4 Social Equity

Mission Statement

To create and support initiatives and opportunities that serve to amplify the voices of diverse youth in Edmonton, with the goal of fostering empowerment and change.

In order to accomplish our mission statement, we will complete various actions including (but not limited to):

#

Action

Outcome and alignment

Timeline

4.4.1

Keep in touch with various youth organizations including Enoch Youth Council for potential collaborations

To garner different viewpoints around the city and how we can make their ideas into reality

Ongoing until end of term

4.4.2

Collaborate with E&O for opportunities to do a series pertaining to Social Equity on YegByYouth

To shine a light on specific issues concerning youth and raise awareness

Prepare by March 2019.

4.4.3

Host 4 speaker series events

To address different youth populations and voice their issues and allow for connections to be made

First event in February, followed by two in June 2019

4.4.4

Work on an information report for council regarding Permanent Ride

To advise city council on the youth perspective.

Complete by April 2019

4.4.5

Host a cultural celebration

To allow youth to share their cultures, learn from one another and feel included in this multicultural city

Complete by May 2019

4.4.6

Maintain strong attendance at all subcommittee meetings

To ensure we have constructive meetings full of ideas and planning

Ongoing

4.5 Urban and Regional Planning

Mission Statement

To empower youth and their diverse ideas to  build the identity of Edmonton and its sustainable future.

In order to accomplish our mission statement, we will complete various actions including (but not limited to):

#

Action

Outcome and alignment

Timeline

4.5.1

Collaborate with the City Plan team and E&O subcommittee to enhance youth engagement on the City Plan.

Increased understanding by Edmonton’s youth about the planning process and more effective engagement for the City.

Complete by August 2019 and set framework for continuation next term.

4.5.2

Host design workshops in high schools  to educate youth about Urban Planning and how their City is designed

Educating youth about issues relevant to them and their future, getting feedback from youth about their city to be presented to the City Plan team

Prepared by February, hosting presentations from February to April

4.5.3

Hold a sustainability campaign to spread awareness and change the way youth view sustainable living

Educating youth about relevant issues, bringing forward important conversations for them to have

Campaign to start in March, go for two weeks on all CEYC platforms

4.5.4

Partner with community groups to hold a trash clean up event focused on engaging youth and making topics in sustainability tangible

Actively engaging youth in creating a clean, livable City

To take place after social media campaign, which will also be used as advertising, early to mid April

4.5.5

Host a Design Conference to bring out youth and their ideas from a diverse background, partner project to Design workshops

Educating youth, engaging them on a topic, bringing their ideas forward, incorporating their feedback into our work with the City Plan

To take  place after the completion of the design workshops, late May

4.5.6

Coordinate “Ticket to Ride” Fundraiser as a means to raise funds to provide transit options to underprivileged youth

Improving accessibility for youth across Edmonton, encouraging equity and expressing the importance of sustainable transportation

To take place early June

4.5.7

Encourage more subcommittee attendance and leadership in YALs

Empowering youth, pushing them to see their full potential

Full-year

Appendix A

The following appendix includes notes from Strategic Planning Session #1, on September 15, 2018. The superscripted letters link each note to a priority identified in Section 3.1.

See link to direct photos.

1. Priorities

These notes were taken from the whiteboard category “Priorities”, and are listed in themes.

Engagement

City Identity and Connection to Civic Issues

Mental Health and Social Issues

Supporting Volunteers through Mentorship

Specific Issues

2. Values/Goals

3. Partnerships F

4. Random Ideas

Appendix B

The following appendix includes notes from Strategic Planning Session #2, on September 29, 2018. The notes from each subcommittee were part of breakout sessions in which subcommittee members discussed priorities, ideas, and draft mission statements.

Engagement and Outreach Subcommittee

Draft mission:

Strives to build a diverse and vibrant Edmonton in which the youth voice is uplifted, celebrated, and empowered; an Edmonton that reflects the hope of tomorrow.

Ideas:

Health and Wellness Subcommittee

Draft mission:

To provide a voice to the youth of Edmonton regarding their experiences and to innovate the ongoing support and guidance regarding mental and physical wellness provided by their city.

Ideas:

Internal Affairs Subcommittee

Ideas:

Social Equity Subcommittee

Draft mission:

To promote inclusion and diversity within the City of Edmonton.

Ideas:

Urban and Regional Planning Subcommittee

Draft mission:

To shape the future and identity of our sustainable city with the limitless ideas of empowered youth.

Ideas: 

CEYC 2018-19 |  V1.3  Strategic Plan | pg.