Troutville Elementary School
Parent /Student Handbook
12 Barron Drive
Troutville, Virginia 24175
Telephone: (540) 992-1871
Fax: (540) 992-8382
“We are a Community of Learners”
School Policies and Procedures
Important Phone Numbers 4
Accidents or Illness 4
Assembly Programs 4
Birthday Recognitions 5
Bus Information - Transportation 5
Meal Prices 5
Free or Reduced Meals 5
Offer vs. Serve 5
Cafeteria Visitors 5
Character Counts Education 5
Checking Out of School (prior to dismissal) 6
Childcare Centers 6
Class Parties 6
Client Surveys 6
Computer Use 6
Correct Change 7
Dress Code for Students 7
Electronic Devices 7
Emergency Procedures 7
Equal Education Opportunity Statement 7
Firearms and Weapons 8
Glass Containers 8
Graduation Requirements 8
Honor Roll 8
Honor Recognition 8
Instructional Time 8
Kindergarten Registration 8
Lost and Found 8
Medical Information 9
Description of Fever 8
Minute of Silence 9
Mission Statement and Beliefs 9
Money and Toys Brought to School 9
Parent Teacher Association 9
Parent Teacher Conferences 10
Parent Portal 10
Party Invitations 10
Physical Education 10
Policy Manual 10
Promotion/ Retention 10
Pupil Evaluation and Report to Parents 11
Safety Drills 11
SCA (Student Council Association) 11
Scholastic Records 11
School Board Members 11
School Calendar 11
School Closings 11
Emergency Closings 11
School Crime Line 11
School Hours 11
School Parties 12
School Pictures 12
School Store 12
SOL’s /Learning Essentials 12
Tardy Students 12
Teacher In-Service 12
Teacher Qualifications 13
Telephone Use 13
Traffic Control 13
Morning Car Riders 14
Afternoon Dismissal Procedures 14
Tuesday Note 14
Virginia Standards of Learning 14
Visitation in Classrooms 15
Volunteer Program 15
Weekday Religious Education 16
School & Day Care Minimum Immunization Requirements 16
Parent Verification – to be signed and returned 16
IMPORTANT TELEPHONE NUMBERS
Troutville Elementary School 992-1871 Fax 992-8382
School Board Office 473-8263
Director of Transportation 473-8259
School Colors – Red and Gray School Mascot – Eagle
Mission: The joint mission of Troutville Elementary School and its community is to provide students the opportunities to acquire the knowledge and skills to become lifelong learners and responsible citizens.
Absences (see also Punctuality)
Every effort should be made to avoid excessive absences from school. Although students can make up missed work, there is no substitute for the valuable instruction lost. Parents are requested to contact the school by phone by 8:30 AM if their child will not be in attendance that day. The school will attempt to notify you when your child is absent by an automated call system. When your child is absent or leaves early from school a written excuse is required. On your note, please include pupil’s name, dates of absence, and a definite reason for absence. It is always best not to interrupt your child’s education due to trips or vacation. However, we do know this is not always possible. In the event that your child will miss school for a planned absence, parents should notify the school in advance. Parents should also contact the teacher to make arrangements for making up missed work.
Absences will be categorized as either ‘excused’ absences or ‘unexcused’ absences. The following would be examples of excused absences: student illness, medical appointments, death in the family, prearranged absences, court appearances, and school sponsored activities. A student absence will be considered unexcused if contact cannot be made with the parent regarding the reason for the absence.
See also Checking Out of School.
Accidents or Illness
Parents will be given a log in to complete student information forms, which must be filled out online. Troutville Elementary School forms must be completed and returned to the school. Included in these forms is one that tells us whom to call in case of an emergency or illness. Include on the form the names of two relatives or neighbors who live close to you and who have given their permission to be called in the event we are unable to reach you. Please keep the office up-to-date on any changes of phone numbers, address, email address, or employment. Other electronic forms include: Student Information, Demographics, Family, Medical, Emergency Contacts, Parent Student Handbook Agreement, Mobile Device Agreement, Acceptable Use Agreement, Parent Student Verification, and Transportation.
Assembly Programs and Special Events
During the year we will have a variety of assembly programs with both students and professionals participating. On occasion, we offer a special activity during the school day. We usually contract for these assemblies and events to provide them free of charge or at the smallest charge possible. Children will be informed in advance if there will be a charge for an upcoming program or event.
In order to comply with the Code of Virginia regulations, we ask that only non-food items be sent to school to recognize a student’s birthday. If you wish to provide a food snack, ice cream may be purchased from the school cafeteria.
Bus Information - See Transportation.
Parents may access their child’s transportation information online using the BCPS website under the parent/resources/bus information tab.
Breakfast and Lunch
Nutritious meals are served daily in our school cafeteria. Menus will be sent home monthly. Parents may choose to pack their child’s lunch or they can purchase lunch at school. Each student has an account in the school cafeteria and a debit number is issued to individual students. Students may bring money on a daily basis and pay as they go through the cafeteria line or parents may choose to send money on a weekly or periodic basis to be deposited in the student’s debit account. Parents may also electronically add money to their child’s debit account for a small fee using the website: www.myschoolbucks.com
Account payments may be paid by cash or by check. Checks should be made payable to Troutville Elementary School Cafeteria and given to the front office or sent with your child. Students will be reminded when the amount of money remaining in the account reaches a low balance. Parents will be notified by written notice or phone call when the account becomes overdrawn. Charges will not be allowed to accumulate over $6.00. When a student’s account reaches this limit he or she will be allowed a peanut butter or cheese sandwich and milk, until the account is paid in full. Please be reminded that our cafeteria is self-supporting and cannot permit charges.
Breakfast is served each morning beginning at 7:30 AM and ends at 7:50 AM. Students may report directly to breakfast when they arrive at school each day. Lunch is served between 10:40 AM and 12:30 PM daily. Breakfast will not be served in the cafeteria in the event of a delayed opening due to inclement weather.
Meal prices are:
Student Lunch Full Price $ 2.90 Reduced Price $ .40
Student Breakfast Full Price $ 1.90 Reduced Price $ .30
Milk/Juice $ .50
Adult Lunch $ 4.05 Adult Breakfast $ 2.40
Extra food items are offered for sale. These include milk, bottled water, fruit drinks, snacks, ice cream/fruit bars, etc. If you wish for your child to purchase extra food items using the money deposited in his/her account complete and return the Permission to Purchase Extra Food Items form that is included in your child’s back to school packet. This form is also available on the school website. The student will also be able to present cash to the cashier at the time of service for any purchases other than a full meal if the parent does not wish the student to use his/her lunch account.
A student, whose lunch account does not have sufficient funds for purchases, will not be permitted to purchase extra food items. Students may purchase any extras as they go through the lunch line. They are not permitted to go through the line a second time.
Free or Reduced Meals
Free or reduced price meals will be available during the school year for children who are eligible. Application forms for free/reduced price meals are available on the BCPS website. People whose income rises above the scale while they are on free or reduced lunches must complete a new free/reduced lunch application. Income verification is required for a certain number of randomly selected applicants.
Offer vs. Serve
Botetourt County Schools participate in the Offer vs. Serve program of the National School Lunch Program. Offer vs. Serve allows students to decline to take all offered food/milk items on the tray. Students are required to take a minimum of three of the required items (for example a meat, vegetable and milk would meet the requirement).
Cafeteria Visitors – see VISITORS
Cell Phones – See Telephone Use
Character Counts Education
The CHARACTER COUNTS! Program is a developmental program that provides instructional materials to K-5 classroom teachers as they teach the six pillars of character to students: trustworthiness, respect, responsibility, fairness, caring, and citizenship.
The Virginia Extension Service works collaboratively with Botetourt County Public Schools and provide some materials for the Character Counts Program and are reviewed annually by parents. Questions regarding this program should be directed to the building principal, school counselor, or elementary supervisor.
Checking Out of School (prior to dismissal)
Written notification is requested when your child will be picked up early. The note should name the person that is picking the child up, the relationship to the child and why the child is leaving. Any parent who wants to pick up a child during the school day, no matter what the purpose, must come to the school office to do so. We require identification from any adult who comes to pick up a child, and whom we do not recognize. We reserve the right not to release the child to anyone other than the parent; in cases of doubt, we will phone the custodial parent to confirm that someone else has been authorized to pick up a student. When picking up a child, parents may wait for their child in the front office. This provides extra safety and less confusion for students. Student Check Outs from Special Events: When students are checked out early for any reason (including class parties and field day) they are marked as an early check out in our attendance reporting. See also Afternoon Pick-Up Procedures.
The following childcare centers are located within the Troutville Elementary bus routes. Botetourt County school buses provide transportation to and from these centers:
Daleville Baptist KidZone 375 Orchard Dr – 992-4270
Mill Creek Childcare Center 11475 Lee Highway – 992-2232
Other childcare centers in the area may provide van drop off and pick up services.
Class Parties (see also Invitations)
There are two events planned each year for the students. These events take place (1) before winter break, (2) before spring break. The room parents assume the responsibility for coordinating these events under the direction of the classroom teachers. Individual classrooms may take part in special events throughout the year such as the 100th day of school, Dr. Suess Day, etc.
The Botetourt County Teacher Evaluation Plan requires teachers to administer client surveys to students and parents. Designated teachers will administer these surveys at specific times during the school year. Both student and parent surveys will be returned to the teacher anonymously. Please feel free to contact the principal with questions concerning client surveys.
Please mark your child’s clothing and other school possessions – especially lunch boxes and bag lunches with their full name. Please instruct your child to check the lost and found cabinet in the Cafeteria for any lost article. Parents are invited to do the same should they find it necessary. Items not claimed by the end of the school year will be donated to a charity.
Please see Dress Code for the Botetourt County Dress Code.
An Acceptable Computer System Use Agreement form will be included in your child’s electronic forms. Students will not be allowed to log in and use the computers if this form is not signed by student and parent electronically.
This form should be completed by August 20, 2022. For new students enrolling during the school year this form will be completed at registration.
Conduct and Division Handbook
A Parent/Student Handbook for Botetourt County Public Schools is available electronically. This handbook includes expectations of student conduct as well as division regulations and expectations. Parents and students are requested to review the division handbook carefully. Our school will continually strive to guide the physical, mental, social, and emotional development of its students. The cooperation of the home is an absolute necessity if we are to accomplish this goal. A child must have consistent patterns of desirable behavior and opportunities to practice them if he or she is to be prepared for life. Student directory information may be provided as outlined in the Parent Student Handbook for Botetourt County Public Schools.
A Parent/Student Handbook for Troutville Elementary School is available electronically. This handbook includes expectations of student conduct as well as division regulations and expectations. Parents and students are requested to review the school handbook carefully.
If you do not have web access, a hard copy of both handbooks may be obtained through our school office upon request.
Both the Parent and Student Handbook for Botetourt County Public Schools and this school-based handbook have separate verification pages. Both forms must be completed.
Students who bring money to school for making various types of purchases should have correct change. Parents are asked to label what in the intended use of the money is for to aid in confusion. This will greatly facilitate the collection for the teacher.
Dress Code for Students
Clothing should fit, be neat and clean, and conform to standards of safety, good taste and decency. Clothing that exposes cleavage, private parts, the midriff, or undergarments, or that is otherwise sexually provocative, is prohibited. Parents of students requiring accommodation for religious beliefs, disabilities, or other good causes should contact the principal. Students not complying with this policy will be asked to cover the noncomplying clothing, change clothes or go home.
This information along with additional information can also be found in SBP JFC-R under Student Dress and the Division Handbook.
The Botetourt County Public Schools dress code for Grades PK-5 prohibits the wearing of any of the following:
Some classroom activities or curriculums call for specific dress guidelines. Any such changes will be explained to students by the teacher. This information can also be found in SBP JFC-SR2
While electronic games are not permitted at school, E-Reader devices are permitted, but may only be used for the purpose of reading school appropriate books/reading materials. Please see the following link SBP JFC-R or the Division Handbook.
Your child’s safety is our utmost concern. For this reason, procedures and plans are in place to address various safety issues. This handbook and the Division Handbook describe many important rules and procedures.
Each school has a Crisis Management Plan in place with written guidelines for faculty and staff. A Crisis Management team reviews the plan annually with staff, which then review guidelines and procedures with students during the first week of school. Safety drills are practiced regularly. See Safety Drills.
In the event of an emergency, the crisis management team coordinates necessary services and procedures. Students are encouraged to report any type of threats, harassment, acts of violence or illegal activity to school personnel.
Equal Education Opportunity Statement
Equal Employment Opportunity/Non-Discrimination
The Botetourt County School Board is an equal opportunity employer, committed to non-discrimination in recruitment, selection, hiring, pay, promotion, retention or other personnel action affecting employees or candidates for employment. Therefore, discrimination in employment against any person on the basis of race, color, religion, national origin, political affiliation, gender, age, marital status, or disability is prohibited. Personnel decisions shall be based on merit and the ability to perform the essential functions of the job, with or without reasonable accommodation. See school Board Policy JB.
Sexual Harassment/Harassment Based on Race, National Origin, Disability, and Religion
Botetourt County Public Schools is committed to maintaining a learning/working environment free from sexual harassment based on race, national origin, disability or religion. Therefore, Botetourt County School Division prohibits sexual harassment and harassment based on race, national origin, disability, or religion of any student or school personnel at school or any school sponsored activity. See School Board Policy JFHA/GBA.
The following persons have been designated to handle inquiries regarding the above:
Mr. Michael Tetreault
143 Poor Farm Road, Fincastle,VA 24090
Firearms and Weapons
Carrying, bringing, using or possessing any firearm, dangerous device, or dangerous or deadly weapon in any school building, on school grounds, in any school vehicle or at any school sponsored activity without the authorization of the school or the school division is prohibited, and grounds for disciplinary action. Toy guns should not be brought to school for any occasion. More detailed information on this topic can be found in SBP JFCD and the Division Handbook.
School sponsored fund-raising activities, which involve elementary students in door-to-door solicitation, shall be prohibited.
Glass Bottles at School
Students are not permitted to bring glass bottles to school. This regulation is intended to protect the safety of our students.
Grading – See Pupil Evaluation and Report to Parents
This information can be found in the Division Handbook
Homework (see also Pupil Evaluation and Report to Parents)
Elementary Student Homework MAY BE GRADED for completion this year.
Homework requests (for students who are absent due to illness) should be made by 9:00 a.m. and picked up after 2:30 p.m. This allows teachers the opportunity to collect the assignments without the loss of instructional time.
Please refer to Policy SBP IKB
Students are given time at the end of the instructional day to pack the materials needed for homework. Students will not be permitted to return to their class to retrieve homework after school hours.
Students in grades three, four and five are recognized at the end of each grading periods for outstanding academic achievement by having their names placed on the school honor roll. Please see Policy: SBP IKF-BR2.
Student accident coverage is provided and is secondary to any other coverage the family may have and will pay only eligible medical expenses not payable by other sources of coverage.
Troutville Elementary School has a six-hour (with an additional half-hour added on for lunch) instructional day. The principal, faculty and staff make every effort to eliminate interruptions and protect allocated instructional time. Parents and other visitors to the building are asked to protect instructional time by refraining from interrupting classes. Please try to schedule appointments accordingly. If you must pick your child up for an appointment please send a note to the teacher so he/she can help your child be prepared to leave in an attempt to cause less disruption in the classroom during instructional time.
Birthday invitations are not to be passed out at school unless every child in the classroom receives an invitation. Students are not permitted to hand out invitations on the school bus. Individual party invitations should be delivered outside school. The student directory created by the PTA can assist with addresses and phone numbers of individual students.
Lost and Found
Lost and found items are stored in the cafeteria. Students and parents are encouraged to check the lost and found for missing items. (Lost items which are fragile, such as glasses, are kept in the office. Please ask the office staff if you are missing this type of item.) Many articles of clothing and glasses are never claimed and are donated each summer to charity. The school will not be responsible for any lost articles, including books. Please label all of your child’s clothing and personal items so they can be returned to the student instead of being placed in the lost and found cabinet.
If your child has symptoms of illness or has a fever, please make sure he or she stays at home so that other children do not become infected. Please notify the teacher, principal or school nurse if a lengthy illness is expected. In case a child becomes ill during the school day, the parent will be called at the discretion of the principal or designee.
Fever is a physiological response to inflammation or an infection that helps the body’s defense mechanism. The only valid reason to try and reduce a fever is to make the child more comfortable, or to prevent seizures in the very young child.
Description of Fever:
A fever is considered a temperature of 100º F or higher. In most childhood illnesses, fever is lowest in the morning, rises in the afternoon, and is highest in the evening and night. As a child begins to recover, his/her morning temperature may be normal with fever still present later in the day. Students must be fever free for 24 hours before returning to school without the use of a fever reducing medication.
See Policy SBP JHCB. Please see the school nurse for all immunization requirements.
Generally, schools do not unilaterally dispense or administer medications to students. The following procedures are to be followed when parents or guardians request that medications be given students during school hours or activities. It shall be the parent’s responsibility to provide and ensure that the medication is delivered safely to and from school. Students may not carry medications to and from school or administer medications themselves. (Exceptions include asthma inhalers and epipens if the student has a written order from their physician and a current asthma &/or allergy action plan on file in the school’s clinic stating they are allowed to carry their own medication on them at all times.)
Prescription and Over-the-Counter Medications
Parents must come to the school and sign a medical permission form in order for medication to be administered to a student. This request shall state the amount of the dosage to be given, the time it needs to be given and any other information needed for the safe and proper administration of the drug. If a medication is discontinued and then restarted for any reason it is considered a new medication. The parent must come to the school to sign a new form.
Parents shall provide the medication to the school in the original, labeled container. The labels shall include the name of the pharmacy, the name of the drug, the name of the prescribing physician, expiration date and the proper directions for use and dosage. Pharmacies are usually willing to provide an extra container for this purpose. The nurse or health aide will check in the medication while the parent is present. The school cannot administer medications past their expiration date.
Storage of Prescription Drugs and Over-the Counter Medications
All prescription drugs and over-the-counter medications will be stored in the school nurse’s office in a locked cabinet or other secure area established by the principal. The principal may approve exceptions for storage when a drug may be needed immediately in extreme or life threatening circumstances such as allergy medications or inhalers.
Each school shall keep a daily log of all prescription drugs and over-the-counter medication that have been administered. The log shall include the name of the student, the time the medication was given, the amount of the dosage and the school personnel administering the drug.
Moment of Silence and Pledge of Allegiance
Money and Toys Brought to School
Students should not bring extra money, radios, electronic games, cards, toys, or similar items to school that may be traded, misplaced, or damaged at school or on the way to and from school. (Exceptions may be made upon staff request for specific school activities.) These items will be confiscated and a parent may be required to pick them up from the school.
Parent Teacher Association
Research indicates that the distinguishing characteristic of the best schools is involved parents. Let’s keep Troutville performing at its best! Each parent is encouraged to be involved in the activities of both the school and the Troutville PTA to the maximum extent possible.
“Back to School Night” is scheduled each year. We hope you plan to attend. This is a good time to join the PTA and decide how you can best use your time and talents to help the PTA. Any assistance you can give will be appreciated. Call the PTA Volunteer Coordinator if you are interested in volunteering. Please reference the PTA link on the school website for information regarding committees and contacts, meeting dates and other information.
PTA Meeting Information: General Meetings at 6:00 p.m., Executive Board Meetings at 5:00 p.m.
Parent Teacher Conferences
Dates have been set aside for parent-teacher conferences. Please see the Botetourt County School Calendar or the school website for dates and time. A special effort will be made to schedule as many conferences with parents as possible on these days. However, parents are encouraged to request conferences with teachers at any time during the school year when questions arise. Although we do not call teachers out of class to take phone calls, teachers usually can find time to return your calls if you wish to have a phone conference. Teachers can also be contacted by e-mail which can be found under Faculty and Staff on school’s website: https://tres.bcps.k12.va.us/ .
Parents may use the link on the division website to access information on student grades and attendance and update contact information. A password is necessary to get into your child’s information and cannot be given out over the phone. Information will be sent at the beginning of the school year for grades 2-5 only. Login information will be included in Back-to-School packets for all students.
Party Invitations – see Invitations
Photographs – see School Pictures
Rubber soled tennis shoes that protect the toes are suitable for use on the gymnasium floor and outside equipment are a must for safety during physical education class and recess. Your child should keep a pair of gym shoes in his or her backpack for physical education class and recess if they are not worn every day. Shoes are not available in the clinic. If your child cannot take physical education, send a note explaining why he/she cannot participate and how long they will be unable to join in activities. Parents may send notes excusing students for up to three days. If a student must miss physical education for more than three days due to illness or injury a doctor’s note is required.
A policy manual for Botetourt County Schools is maintained on the school system website under the School Board tab. This manual contains the policies and regulations of the Botetourt County School Board. The website is www.bcps.k12.va.us.
Promotion / Retention – see division Parent/Student Handbook
Promotions in grades K-5 are to be made annually based on the student's overall progress in achieving the standards established for each grade level. Each student should learn the relevant grade level subject matter before promotion to the next grade. Please find complete information regarding promotion and retention at SBP IKF-SR2 and the Division Handbook
Punctuality (see also Absences and Checking Out of School)
ATTENDANCE - It is very important that children form, at an early age, the habit of always being on time. Arriving late to class is disruptive to the tardy student because of the missed instructional time. Help your child learn this valuable lesson by seeing that he/she arrives at school promptly.
TARDIES- A student who arrives to school after the morning bell rings will be required to have a parent bring them into the school and sign them in at the office where the student will be issued a tardy slip. Parents are not to escort their children to the classroom as this will interrupt instructional time. The tardy slip must be presented by the student to his/her homeroom teacher. Students are not marked tardy because of late buses; however, being late for any other reason will be shown as tardy on the attendance record. Every effort should be made to always arrive at school on time. If your child is not in the classroom or at breakfast when the 7:50 bell rings they will be considered tardy.
EARLY CHECK OUTS - Early releases are also extremely disruptive to a student’s academics. Every effort should be made to keep children in class for the entire school day. When students must leave school early they must also be signed out. Please see the section titled checking out of school.
MORNING ARRIVAL - Students may arrive at school at 7:25 a.m. through the car rider lane. Students will wait in the cafeteria until 7:30 a.m. and are not permitted in any other area of the building prior to 7:30 a.m. For safety reasons, students are not permitted in the building prior to 7:25 a.m.
Pupil Evaluation and Report to Parents
Pupils are evaluated by informal and formal means. Teacher tests, observations, standardized tests and other criteria are used to measure pupil progress.
The progress of each pupil will be reported to parents every nine weeks. Please see Policy SBP IAA-BR for grading information.
Additionally, parents of students in grades 2-5 can check Parent Portal (link available on division website) at any time to see student progress and attendance. Information on accessing parent portal will be sent home at the beginning of the school year.
Our school regularly practices safety drills throughout the school year. Fire drills and other safety drills are held periodically. These drills include: Fire, lock-down, evacuation, bus evacuation, tornado, and earthquake.
SLC (Student Leadership Council)
The SLC is made up of the entire student body. Head Sponsors– Mrs. Henry, Miss Ratcliffe, and Mrs. Clontz
Obligation: “As a member of the SLC, I will seek to prepare myself physically, mentally, and morally, to express good citizenship, attitudes, and practices, and to promote the general welfare of the school.”
A scholastic record is kept for each student at Troutville. Parents may review these records by contacting the principal.
School Board Members
Anna Weddle - Chair Amsterdam District firstname.lastname@example.org
Dana McCaleb - Vice ChairFincastle Districtdmccaleb@bcps.k12.va.us
Jenny Wilson- Buchanan District email@example.com
Tim Davidick Valley Districttdavidick@bcps.k12.va.us
Matthew EastBlue Ridge District firstname.lastname@example.org
A copy of the school system calendar is located on our division website.
School will be in operation unless otherwise announced. Parents are requested to monitor TV, radio, media websites, or the Botetourt County website (https://sites.google.com/a/bcps.k12.va.us/bcps/home) if weather conditions are threatening. Please avoid calling the school unless absolutely necessary so that our phone lines can remain open for calls to and from the school board office and bus drivers. Please note that some TV stations will allow you to sign up with them to have text alerts sent to your cell phone and/or e-mail regarding school closing information for the division you select. The school division may use an automated telephone message and/or email to alert you to this information, if you have signed up to receive these messages.
Delaying the Opening of School for One or Two Hours: All buses will run one or two hours later than usual. The school day will end at the regularly scheduled time. The school will not offer breakfast when operating on a delayed schedule.
Emergency Closings: Students will follow their regular after school routines unless the school is notified of a change. A form is included in your back to school packet to notify the school of an emergency change. Please have a pre-arranged plan in place for your child if special arrangements need to be made on early dismissal days. Send a written note to the homeroom teacher on the morning of early dismissal. If your child must ride to another bus stop please check the division website for a current list of bus stops and choose an address that is closest to the location where your child needs to be dropped off. Bus drivers will no longer stop at an address that is not an approved bus stop.
School Crime Line
In accordance with the Code of Virginia § 22.1-280.2, Botetourt County schools will participate in School Crime Line. Students who have information regarding hazards, threats, or crimes may anonymously call Crime Line at 540-344-8500. Calls could bring cash rewards of up to $100.00, which would be paid off school property to ensure confidentiality.
The school building is open 7:30 a.m. until 3:30p m. Unless there is an advertised program in progress, the school building is considered closed to the public before and after these times.
* The teachers, school nurse and guidance counselor’s contracted day ends at 2:30.
Wednesday afternoons are reserved as Faculty Meetings. Teachers will not be available for telephone calls. However, you may send an e-mail and they will return your call as soon as possible. Staff email addresses can be found on the school website.
During the school year there are many activities and events that are photographed or videoed for our school website, school
newspapers and local news media. Additionally, fall photos are published in the school yearbook. Parents who wish to exclude their child from photos taken by school photographers, PTA volunteers or school staff must notify the school office in writing by the end of the 5th day of school.
Each year the school arranges for color photographs of each child to be taken. These pictures are for sale if parents wish to purchase them. The school makes a profit from the sale of school pictures and uses the money to assist with the purchase of needed equipment and supplies. Dates will be posted on the website and information will be sent home with your child prior to the event.
The school store is operated by the SLC and their sponsors. Basic school supplies are available for sale in the school store. It is open from 7:40 a.m. to 7:50 a.m. most mornings beginning in September. Students shall not engage in trading or selling any type of products at school or on the bus.
In order to comply with the new healthy student regulations, teachers will no longer provide snacks for their students.
Students will be responsible to provide their own snacks.
SOL (Standards of Learning) / Learning Objectives
Elementary Essentials can be found on, the BCPS website under Parents > Elementary Essentials ore the Virginia Department of Education website (http://www.doe.virginia.gov/testing/). A link to the BCPS page can also be found on our school’s website under Elementary Essentials.
Troutville Elementary does not have a sports program. However, Botetourt County Recreational Department coordinates many activities for students living in the county. Sign up forms may be found in the front office. The phone number for the Recreational Department is 540-473-8326.
The PTA will provide a student directory to all PTA members. Information included may be: Student’s name, Parent’s Name, Student’s Mailing Address, Parent’s E-mail Address, Parent’s Phone Number, Teacher and Grade Level. A form will be sent home requesting this information. Returning the completed form indicates your permission to publish it in the school directory.
Teacher In-Service Days
Botetourt County teachers take part in numerous staff development days. Troutville Elementary School has taken full advantage of these days by participating in a number of activities to improve instructional practices. As in any profession, it is important to promote ongoing education. Botetourt County teachers are modeling what we expect of our students - lifelong learning and ongoing improvement.
Parents may request information regarding the teachers professional qualifications of the school division.
Students are expected to be responsible for remembering their homework, tennis shoes, bus notes, lunch money, etc., and should not make calls to parents to bring them to school. Therefore, the use of the telephone by students will be allowed only for emergencies.
Teachers will return a parent’s call at a time when they are not responsible for children. Parents may also e-mail teachers. See Faculty and Staff Directory on the school’s website
Cell phone use – While we discourage cell phones at school and on school buses , we understand that in some cases a parent may give their child a cell phone to use before or after school. Students must keep their cell phones turned off and out of sight at all times during the school day and on the school bus. If a cell phone is taken out of the book bag or rings during the school day or on the school bus it may be confiscated, turned in to the office, and must be picked up by a parent. Please see Policy SBP JFC-R
Students will be responsible for the textbooks that are issued to them to use during the school year. Students who lose or damage a textbook will have to replace it at its current cost.
Toys (see Money and Toys Brought to School)
Transportation (see Regulations for Pupils Riding School Buses)
An electronic form is to be completed that includes regulations for pupils riding school buses is sent home at the beginning of the school year. This information is used in case of an emergency. EVERY student needs to return this form, since every student will likely ride a bus at some point during the school year (even if only for a field trip).
Transporting Groups of Students to Special Events
Arrangements must be made in advance to transport groups of children on school buses to special events such as after school birthday parties, scout meetings, slumber parties, etc. The school system reserves the right to refuse to transport groups of students if the bus is full.
Children are not permitted to ride buses other than the one assigned to transport them to and from school. No exception to this rule will be approved unless by a written bus note issued from the school. Students are expected to get off at their own stop and go directly to their afternoon location.
Students will follow their regular after school routines unless the school is notified of a change. The custodial parent must send a written note to the homeroom teacher on the morning of a transportation change. If your child must ride to another bus stop please check the division website for a current list of bus stops and choose an address that is closest to the location where your child needs to be dropped off. An adult must be at the bus stop to meet students in K – 2 unless prior arrangements have been made with the school principal. If your student is riding to the home of another student, we request the receiving parent also send in a note, approving the change. Bus drivers will not stop at an address that is not an approved bus stop.
We are requesting that bus changes by phone be reserved for emergency situations since we cannot verify those requests. Any changes should be made prior to 11:00 a.m. This allows time for the request to be processed.
We ask that the custodial parent use the Transportation Change Booklet that is provided to each student. If the custodial parent must write a note please provide the following information when your child needs to get off at a different stop, ride a different bus, ride in a car, or remain after school for any reason:
Patrons are requested to take extra care when driving on school property. Every effort is made to promote safety and prompt movement of traffic. Observe and obey all traffic laws when driving on school property.
Parking and Traffic Flow
Morning Car Riders
After 7:50 a.m. children are considered tardy. Please pull into a parking space and escort your child into the building to sign them in at the office.
Afternoon Dismissal Procedure
In the interest of the safety of all concerned, the following procedure will be used for afternoon dismissal. There will be two categories of students leaving school in the afternoon: Bus Riders, Car/Day Care Van Riders. Please see the procedures below for each category.
Parents who request that their child(ren) be car riders must be at the school at the time of dismissal. Parents who repeatedly fail to pick their children up at dismissal will be asked to make other transportation arrangements.
*Note: Buses have priority in afternoon dismissal. Exit lanes must not be blocked and all vehicle traffic must halt until buses have exited the parking lot. The duty custodian will direct traffic. Your cooperation with him/her is required for the safety of all involved.
Tuesday Folders and Note
Tuesday Folders are sent home each Tuesday. These contain important information regarding classroom and school events. Teachers are requested to send home graded papers in this folder.
Please check your child’s folder each Tuesday evening and teacher folder nightly.
All schools are required to provide each student with a program of instruction that corresponds to the Virginia Standards of Learning for English, mathematics, science, and history/social science. A copy of the grade level expectations will be available on the division website. SOL tests will be administered in the spring of each year in elementary grades 3, 4, and 5. Tests are given in the areas of reading, mathematics, science, and history/Virginia Studies. SOL test results will be used as one criterion for making decisions regarding promotion, retention, and remediation.
Local Assessments will be given in the area of writing to students in grade 5 and in the areas of science and social studies to students in grade 3.
Visitation in Classrooms
We want parents to be familiar with our school programs and to understand the methods by which their children are being taught. However, in order to avoid unnecessary distractions to class work, we request that a parent who wishes to visit a class contact the principal so that the most convenient arrangement may be made. School Board Policy KK-SR requires that classroom observations be scheduled in advance through the principal.
In order to prevent disruptions to instruction, parents should not enter classrooms without prior permission.
Please see School Board Policy KK regarding school visitation.
One of our most valuable assistance programs is the volunteer program. The current volunteer coordinator can be found with the PTA committee chair listing in this handbook as well as on the PTA website. All volunteers are required to attend a volunteer training session.
Troutville Elementary School maintains a website linked to the Botetourt County School’s homepage. The school’s web address is: https://tres.bcps.k12.va.us/
The school calendar, information regarding current activities, PTA information and other interesting information regarding the school, is found at the website and is regularly updated.
Weekday Religious Education
Weekday Religious Education is a release time program for students in grade 2. This means that students are released by the school upon written request by parents to accompany the WRE instructor to a learning space located off of school property. This is not a school sponsored activity and school employees are not involved in this program.