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2021-2022 Parent and Student Handbook
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Parent and Student Handbook 2021-2022

A Public Charter School Guided by the Core Principles of Public Waldorf Education


Welcome to Raleigh Oak Charter School!        5

Brief Introduction to Public Waldorf Education        5

What is a charter school and how is it funded?        6

Administrative & Operational Information        6

Community and Giving Back        7

Governance        7

Giving Campaign        7

Supply Donation        8

Gifts        8

Commitment to Educational Program and Parent Education        8

Media Guidelines        8

Festivals & Ceremonies        9

Visitors, Volunteers, and Family Involvement        10

Visiting and Volunteering        10

Registration and Enrollment Information        11

Nondiscrimination        11

Registration and Enrollment        11

Public Lottery        12

Student Records        12

The Family Education Rights and Privacy Act (FERPA)        12

School Calendar        14

Hours of Operation        14

Early Release        15

School Day        15

Transportation, Arrival & Dismissal Procedures        15

       Carpool and Drop off/Pick Up  Procedures        16

Authorized Persons        16

Dress Code        17

My Hot Lunchbox and ROCS Lunch Program        17

Allergies        18

Pantry        18

Communication        18

Student Attendance        18

Tardiness        19

Written Excuse Required        20

Excused absences        20

Unexcused Absences        21

Student Health and Safety        22

Emergency Medical Contacts & Authorization for Student Pick-Up        22

Vaccination information and required immunizations (unless omitted by medical or religious exemption)        22

Incident Report        25

Medication        26

Illness        26

Students with Allergies        27

Lice & Nit Policy        27

Communicable Diseases        27

Support for Students with Diabetes        28

Epinephrine Auto Injectors (EPI pens)        28

Campus Security        29

For security purposes, all doors other than the front door which will be on a buzzer access system, will remain locked from the outside at all times throughout the day, subject to fire code requirements.        29

Tobacco Free Campus        29

Academic & Educational Information        30

Curriculum        30

Public Waldorf Education        30

Main Lesson        31

Main Lesson Book        31

Arts Integration and NC A+ Schools        32

Handwork        32

World Languages        32

Movement/Physical Education/Games        33

Field Trips & Chaperones        33

Nature Walks        33

Parent/Teacher Conferences        33

Make-Up Work        34

Standards-Based Grading        34

Multi-Tiered System of Support (MTSS)        34

Grade Promotion        35

Homework        35

Homework will be an extension of the academic day. It is meant to be authentic and meaningful. Homework will not be assigned on weekends.        35

Guidelines for Homework        35

Third - Seventh  Grade        35

Exceptional Children        36

No Outside Providers        36

Child Find        36

Disability Accommodations        37

Suspension of a Student with a Disability        37

Special Circumstances        38

Self Regulation, Behavior & Discipline        40

General Behavior Management and Conscious Discipline        40

Bullying and Harassing Behavior        40

Weapons at School        42

Search & Seizure        42

Prohibited Substances        42

Personal Student Devices        43

Level II Offenses        43

Level III Offenses        44

Grievance Policy Procedures        45

Title IX Sex Discrimination and Harassment        46

Policies and Procedures        46

Additional Resources        47


Welcome to Raleigh Oak Charter School!

Our Mission

Raleigh Oak Charter School is a community-initiated, environmentally-conscious school offering a K-8 Public Waldorf Education (K-7 in the 2021-22 school year). Raleigh Oak Charter School nurtures the whole child through an integrated curriculum that cultivates each individual's innate creative, intellectual, emotional, physical, and social capacities. Raleigh Oak Charter School is a non-profit, 501(c)(3)3, and all contributions to the school are tax deductible (EIN).

                                        ***********

Dear Families,

Welcome to Raleigh Oak Charter School! We are excited to have you join our school family and look forward to our partnership. This Parent and Student Handbook will provide you with information regarding school life, policies, and procedures for the success of your child(ren) at ROCS.

Please read the entire handbook and discuss it with your child(ren). To better assist you  with accessing needed forms and information, we have provided links throughout the document to important forms, policies, and supporting documents.

Each family is required to complete the Google Parent Student Handbook acknowledgement form at the end of the document.  

Thank you for making us your educational home. Please feel free to contact us if you have any questions, thoughts, or concerns.

Sincerely, ROCS Board of Directors, Administrators, Teachers, and Staff

Brief Introduction to Public Waldorf Education

Public Waldorf Inspired Education has its roots in the research of the Austrian scientist and thinker Rudolf Steiner.  Some of the distinguishing characteristics of Public Waldorf Education include:

What is a charter school and how is it funded?

A charter school is an independent public school that is its own Local Education Agency (LEA); as a charter, Raleigh Oak Charter School may define its own educational philosophy and curriculum, and control its own finances. Charters are held accountable by the state. In order to stay in operation, charters must meet the terms of their approved charter.

Charter schools may not charge tuition but they may charge fees if the local education agency where they are located charges similar fees. Charter schools receive funding based on the Average Daily Attendance (ADA) and rely on parent fundraising and volunteer efforts to close the gap between state funding and the cost of the Public Waldorf program their children are receiving.

   

Administrative & Operational Information

Family members  can reach their classroom teachers at our main number: 919-424-7626, by calling each teacher’s Google Voice phone number provided by your classroom teacher or within the signature line of their email, or through their individual emails. Teachers are encouraged to respond to correspondence and messages after instruction so as not to disrupt the flow of the day.

Fax: (919) 573-0316

2021-2022 Board of Directors

Jeremy Altfeder (Co-chair, Treasurer), Roxanne Bellamy (Co-chair), Alicia Whitney (Secretary), Tiffany Irons, Angela Dawson (NV Principal), Chastity Rivera (NV Assistant Principal), Rodney Berry (NV Assistant Principal), Sarah Leehr (NV Parent Circle Co-Chair), 

2021-2022  Administrative Team

Principal: Angela Dawson, adawson@raleighoakcharter.org

Assistant Principal: Chastity Rivera,  crivera@raleighoakcharter.org

Assistant Principal: Rodney S. Berry, rberry@raleighoakcharter.org

Community and Giving Back

Governance 

Raleigh Oak Charter School is governed by a board of directors who serve as the governing body of the school and safeguards its existence, values, and philosophy as stated in our charter. The Board establishes policies, approves personnel, oversees the budget, and ensures that all of the school’s affairs are consistent with state and federal laws. Anyone interested in serving as a board member should start by attending regular board meetings and follow up with contacting the Board Chairs to let their interest be known. Raleigh Oak Charter School Board meetings are open to the public. Meeting minutes and agendas are posted on the school website.

Giving Campaign 

Raleigh Oak Charter School is a non-profit, 501(c)(3), and all contributions to the school are tax deductible. We are a tuition-free charter school that provides

• A Public Waldorf Curriculum

• A curriculum infused with art and music

• An NC A+ arts integrated school

• World languages, handwork, movement, and music courses

• A nurturing environment focused on a whole-child education

• Seasonal Family Festivals

Our Giving Campaign is a voluntary, yet essential pledge program that ensures our ability to offer these unique programs. Our goal is to have the majority of Raleigh Oak Charter School families give monthly within their means. Each family is asked to make a donation to the school to close the gap between state funding and the actual cost of the program. This fundraiser supports school-wide activities and curriculum, including field trips.

Supply Donation

Each year, the school purchases classroom and art supplies that are unique to the Public Waldorf Education program. Please visit our website for specific classroom supplies.

Gifts

Families are asked to coordinate any gifts to teachers through the Parent Circle and classroom Room Parents, rather than giving individual gifts. Handmade cards and flowers are appropriate to give to teachers.

Commitment to Educational Program and Parent Education 

Parents / Legal Guardians are encouraged to support the school’s philosophy of including a rhythmic daily and weekly schedule, adequate sleep, a nutritious diet, minimal electronic media and positive discipline.

Parent education seminars and book studies, which allow Parents / Legal Guardians to learn more about Raleigh Oak Charter School and Public Waldorf Education are held throughout the year. These may occur as part of community meetings, study groups, or other special functions. Parents / Legal Guardians are strongly encouraged to attend as many seminars as possible. Please refer to the school website for specific events and dates.

Media Guidelines 

Our philosophy includes a commitment to understanding and nurturing each child's unique inner development. We believe that significantly reducing or eliminating children's television viewing will further enhance their ability to fully develop. We also respect each family's decisions that work best for your individual home life.

We support the use of media and/or technologies for students who need such accommodations per their IEP, as determined by the student’s teachers, in conjunction with Parents / Legal Guardians.

As a Public Waldorf charter school we have an obligation to prepare our students to responsibly meet the needs of a digital world. We feel strongly that preparing students for their continued learning beyond our school family will require our students, especially our older students to learn, access, and use technology as a learning tool. However, our students will not use this technology apart from an adult.

Festivals & Ceremonies

Festivals serve as an opportunity for the entire school community to join together through the collaborative processes of planning, resourcing, and sharing in the fun, fellowship, and bonds among the entire community that festivals create. The festivals serve as an important bridge between the total home to school life of our students. Before each festival is celebrated, information about it will be included in the weekly newsletters, on the official school website, and social media outlets.

Traditionally, the opening ceremony is held on campus the morning of the first day of school for all students.

Celebrated in October, it is the festival of courage as we say goodbye to the warm days of summer and prepare for the cold, dark months of winter; the archetypal image of the battle with the dragon symbolizes this courage and strength.

This festival represents how we must prepare ourselves to meet the darkness of winter. The children make beautiful lanterns at school. One mid-November evening, we light our lanterns, walk and sing in the dark evening and gather for refreshments.

Occuring at the turning point when darker and shorter days become illuminated by candlelight, we experience a mood of anticipation and preparation for the return of light and the spring.

As the days get longer, the sun brightens our inner and outer world. Spring bursts forth and new life appears all around us. The butterfly emerging from its chrysalis is a symbol of renewal. We celebrate with a traditional Maypole around which the children and Parents / Legal Guardians dance to lively music and celebrate the rebirth of spring and the earth.

Parent Circle

Raleigh Oak Charter School’s Parent Circle (PC) provides opportunities for parent service and encourages all Parents / Legal Guardians to participate. The responsibilities of the Parent Circle are to promote parent participation in school life, to assist in building trusting relationships between Parents / Legal Guardians and the school, provide participation and feedback from a parent lens to school governance committees, and work collaboratively to assist ROCS in reaching the school’s established operational and strategic goals. ROCS stresses the importance of all Parents / Legal Guardians and immediate family members to participate in the important work of educating their child and developing nurturing learning. If you are interested in being a PC Representative please inform your child’s teacher. Every parent is automatically a member of Parent Circle. MEMBERSHIP IS FREE and all talents, interests, and gifts are needed. You can find PC events on the school’s website. Look for the “Parent Circle” tab.

Visitors, Volunteers, and Family Involvement

Visiting and Volunteering

Raleigh Oak Charter School welcomes family members to volunteer at our school! However, with our current space constraints and COVID-19 precautions in mind, we ask all family members to schedule a volunteer shift in advance. Please note that Parents / Legal Guardians who wish to support the school either in the building, on the playgrounds, or on field trips must complete a Volunteer Application and Background Consent form prior to volunteering. You can also go to www.criminalbios.com, click Check Your Background, and enter the Client Code “ROCS Volunteer” (case sensitive). Please register so that you can obtain a copy for yourself. The cost is $27, which includes NC statewide, driving records and address verification. If you have an inability to pay the background check fee, please contact the Operations Director at lwalters@raleighoakcharter.org.

When you arrive at the school, you will be asked to show your ID at the external door and, for now, all visitors must wear masks while inside the building. You will be asked to sign in at the front desk where you will receive a visitor badge and be directed to the appropriate location.

We recommend that immediate family members volunteer at least 15 hours per year. Volunteers are an integral part of the Raleigh Oak Charter School and we encourage and expect the commitment and involvement of family and community members (see the Parent Circle section). Family members establish the foundation for educational achievement when they show an interest in their child’s education and establish high standards and expectations. Volunteering is a helpful way to become part of the learning community. However, with current space constraints and COVID-19 precautions in place, family members are asked to volunteer only at designated times, typically when requested by classroom teachers, the administration team, or the Parent Circle.

Volunteer Expectations

Family members are an integral part of life at ROCS, and volunteer hours are an expectation of attendance. Please discuss with your child's teacher and/or room parent ways in which you can assist with and participate in class activities.

Some of the best ways to become involved in your child’s class include: volunteering to help with a project or work with a small group, joining a class meeting or activity, presenting or sharing information, reading to the class, lunch duty, and recess duty.

All volunteers will be expected to follow these guidelines:

Support Ecological Awareness 

The school strives to teach children to develop love and respect for the earth. Children come to learn that we are part of a much larger macrocosm that needs to be kept in balance while they learn about life cycles and the seasons through various school activities. We promote recycling, reusing, repairing and sustainability with the students. As this philosophy is respected at home, the awe and wonder evoked in our children will promote the development of ecological awareness.

Registration and Enrollment Information

Nondiscrimination 

Raleigh Oak Charter School will not discriminate against any student on any basis including race, ethnicity, national origin, religion, disability, socioeconomic origin, gender, sex, or sexual orientation and the school will not limit admission to students on the basis of intellectual ability, measures of achievement or aptitude, athletic ability, race, creed, gender, national origin, religion or ancestry.

Registration and Enrollment

Under our state charter, enrollment is open to all residents of the state of North Carolina who are able to attend a public school and not under active expulsion or suspension. A student must reach the age of five years on or before August 31st of the year they are  presented for enrollment to be eligible to enroll. Proof of age is required.

Registration materials will not be considered complete without proof of age (birth certificate), proof of residency, immunization records, and the required NC Health Assessment for children new to an NC school.

Public Lottery

If the number of applications exceeds that number of available seats, a public lottery will be held, in accordance with law. After the lottery is pulled, those not within the allotted seats available will be placed on a waitlist based on the order pulled from the lottery. Any application submitted after the annual enrollment deadline of January 31st will be added to the end of the wait list according to the date/time submitted.

All students will be notified of acceptance via email or a mailed written letter if no email was provided. Registration packets will typically be due by an established and published date within three weeks of an offer of enrollment. Families must turn in the registration packet and required documents by the required established and published date for the year they plan to enroll; the enrollment process is then complete. If a family does not complete the registration process prior to the required established and published date, their seat may be forfeited and the next applicant on the waitlist will be accepted.

Per State rules, Raleigh Oak Charter School will give admissions preference to children of current employees and Board members and to current students' siblings. If the number of applicants in these groups exceeds the available seats, a separate preference group lottery will be held. Once a student is enrolled at Raleigh Oak Charter School, families do not have to re-enroll each year; however they must submit an "Intent to Return" form so that Raleigh Oak Charter School administrators can plan accordingly. Any applicant on the waitlist from the previous year, must submit a new application and participate in the lottery again.

Student Records

Student records are available to Parents / Legal Guardians who submit written requests to the main office. All student withdrawals and transfer requests from Parents / Legal Guardians  must be submitted to the office manager. All student records transfers must have a formal written request for the records from the receiving school.

The Family Education Rights and Privacy Act (FERPA)

Parents / Legal Guardians have the right to inspect and review their student’s educational records at any time by requesting an appointment with the administrators.

Under FERPA, a parent is defined as “a natural parent, a guardian, or an individual acting as a parent in the absence of a parent or a guardian.” Regardless of a parent’s marital status, schools are required to give full rights under FERPA to either parent, unless the school has been given evidence of a court order, statute or legally binding document that specifically revokes these rights.

Through a written request, Parents / Legal Guardians may seek amendment of the student’s records that they believe to be inaccurate, misleading, or otherwise in violation of the student’s privacy rights. Parents / Legal Guardians may consent to disclosures of personally identifiable information contained in the student’s education records; except to the extent that the Act authorizes disclosure without consent. Parents / Legal Guardians may file with the Department of Public Instruction a complaint concerning alleged failures by the school to comply with the requirements of this Act.

A parent or eligible student wishing to review records must submit written notification to the school’s office manager. An appointment will be scheduled with the assigned school representative to review these records. A five-day notification is expected for all requests to review records.

Raleigh Oak Charter School may disclose appropriately designated “directory information” without written consent, unless you have advised Raleigh Oak Charter School to the contrary in writing. The primary purpose of directory information is to allow Raleigh Oak Charter School to include this type of information from your child’s education records in certain school publications. Examples include:

• A playbill, showing your student’s role in a drama production

• Recognition lists

• Graduation programs

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent. Raleigh Oak Charter School has designated the following information as directory information:

A parent or legal guardian wishing to withhold consent of directory information must do so in writing.

Related to FERPA, North Carolina has enacted S.B. 815, An Act to Ensure the Privacy and Security of Student Educational Records. Under this law, School Boards are required to provide Parents / Legal Guardians with information pertaining to their rights under state and federal laws with regard to student records. Parents / Legal Guardians have the right, as provided in the Federal Family Educational Rights and Privacy Act (FERPA) to “opt-out” of the disclosure, in a school directory, of their child’s information and to opt out of disclosure of surveys covered by the Protection of Pupil Rights Amendment (PPRA). This portion of the Student/Parent Handbook is intended to provide the annual notice required by S.B. 815. As such, as a parent, you are entitled to

(1) Inspect and review their child’s educational records at a time and place convenient to Raleigh Oak Charter School and the Parents / Legal Guardians; (2) Seek to have inaccurate educational records corrected; (3) Not have information from educational records which can be personally identifiable to their child disclosed without their (i.e., Parents / Legal Guardians) prior written consent; (4) File a complaint with the U.S. Department of Education with respect to failures on the part of Raleigh Oak Charter School to comply with FERPA; and (5) Receive notice and the opportunity to opt-out prior to the participation of your child in a protected information survey under PPRA.

Parents / Legal Guardians may contact the school administration within 15 calendar days after the school year opening if they wish to request that the schools not disclose directory information.

School Readiness

Personal Readiness is your child's ability to self-help and take care of basic personal needs in Kindergarten. Here are some examples of personal skills:

We understand that all children develop in their own time. If you would like to discuss the specific needs of your child, please contact your child’s assigned Assistant Principal using the contact email addresses above.                                        

School Day Nuts and Bolts

School Calendar

Raleigh Oak Charter School follows a traditional calendar modeled after Wake County Public School System, but with some changes. We have opted for 190 instructional days, per state law. All days lost to inclement weather will be made up per our calendar, available on the school website.

Hours of Operation

A.M. Carpool 8:30 to 9:00  a.m.

Instructional Hours: 9:00  a.m. to 3:15  p.m.

P.M. Carpool: 3:15 p.m.  to 3:45 p.m.

Early Release

A.M. Carpool: 8:30  a.m. to 9:00 a.m.

Instructional Hours: 9:00 a.m. to 1:00 p.m.

P.M. Carpool: 1:00 p.m. to 1:30 p.m.

Students arriving before 8:30 a.m. are not the responsibility of Raleigh Oak Charter School teachers, staff or volunteers, unless they attend our Before Care Program. All students are to be  picked up by 3:45. If Parents / Legal Guardians are unable to pick up after 30 minutes, the child is sent to the After School Program and the family is responsible for related fees.

School Day

The school day begins at 9:00 and ends at 3:15  pm. A child must be in attendance one-half of the school day to constitute ‘being present’ for school. Class instruction begins promptly at 9:00 a.m.; students are considered tardy after 9:00  a.m.  Carpool morning drop off will begin at 8:30  and afternoon pick up will end at 3:45.

Transportation, Arrival & Dismissal Procedures 

Raleigh Oak Charter School is a charter school of choice and does not provide transportation to students. Families within Wake County for whom transportation would pose a significant burden to attending our school (i.e. family does not have a vehicle), are encouraged to speak with an administrator so that we may support transportation options. Travel to and from school is provided by Parents / Legal Guardians. Students with IEP plans that include transportation as a related service due to their disability will meet with the IEP team on a case-by-case basis. All Parents / Legal Guardians who can provide transportation to and from school are asked to do so. Walking and biking to school are also encouraged.

We are fortunate to also be located very close to the public transit system; there is a stop right in front of our school! Click here to view local public bus routes. Our goal is to reduce the number of cars coming onto our campus as much as possible. The benefits of doing this are tremendous: less stress for families; stronger community connections; less pollution; and improved relations with our neighbors.

Students arriving before 8:30  a.m. are not the responsibility of Raleigh Oak Charter School teachers, staff or volunteers. All students are to be  picked up by 3:45. The school does understand that emergencies arise and will deal with them on an individual basis. If a parent knows he/she will be late, they should call the school; if this happens regularly, they will need to meet with administration to develop a plan. After five late pick-ups, the principal or designated representative will meet with the family to discuss next steps. If Parents / Legal Guardians are unable to pick up after 30 minutes, the child is sent to the After School Program and the family is responsible for related fees.

Traffic Flow Plan for Carpool

Cars shall enter the Raleigh Oak Charter School from the designated entrance areas and shall exit from the designated locations.

All Parents / Legal Guardians are encouraged to help their children learn to exit the car and enter the building independently. Students should have their mask on and be ready to exit the car upon pulling in front of the building. Please pull your car up and out of the drop off line. Parents / Legal Guardians may not park in front of the school, nor in the parking spaces designated reserved for staff but in visitor parking, which will be marked as such. Parents / Legal Guardians will be provided a laminated carpool number to be displayed prominently for drop off and pick up.

Carpool and Drop off/Pick Up  Procedures

Authorized Persons

Only those individuals who have the family I.D. number on a laminated card and those individuals designated by a parent/guardian, in writing, may pick up a child from school, either during the school day or after school.  This includes older siblings under the age of 18.

If there is a last-minute change for pick-up, call the office for approval and change the designation in PikMyKid.

Pledge of Allegiance

Per North Carolina State Law, time for the recitation of the Pledge of Allegiance shall be scheduled at the beginning of the day in school. Students who, because of religious or other personal conviction, do not participate in the salute and Pledge of Allegiance to the flag, may stand or sit in silence.

Dress Code 

Kindergarteners should have an extra set of clothes in a clear plastic bag with your child’s name printed in permanent marker on the outside. For grades 1-5, a change of clothes is optional but recommended.

We emphasize a nurturing and healthy physical school environment.

These guidelines may not cover all situations and teachers may have a special need to address particular attire. Please feel free to contact your class teacher if you have any questions about specific articles of clothing.

We ask that you write your child’s name on the labels with a permanent marker or buy labels to sew or glue. Print your child’s name or initials in permanent marker or put labels on all outerwear and gear. The Lost and Found is located in the multi-purpose room.

My Hot Lunchbox and ROCS Lunch Program

There is no cafeteria or food service available at school; our students will eat lunch with their teachers in their classrooms. Each student must bring their own lunch and water bottle with water only. Another option is to purchase lunch at school through a contracted vendor; families may request this service online through My Hot Lunchbox. Families who qualify for the National School Lunch Program through verified income guidelines, should complete the Free and Reduced Eligibility form for verification. Qualifying families/students will have a free or reduced option for ordering through My Hot Lunchbox.

Please encourage your child to eat a healthy breakfast before school as research shows us that this significantly improves school performance.

Please help your child prepare a balanced lunch each day which includes healthy foods from all food groups. Microwaves are not available for heating lunches, so please send hot foods in a Thermos if you desire. Help us in our effort to reduce waste by sending minimally packaged snacks and lunches in reusable containers with reusable utensils and napkins in lunch boxes.

Allergies

Although Raleigh Oak Charter School is not a peanut/food allergy free zone, we make every effort to provide a safe eating environment for children with food allergies and will work with families to develop a plan.  If your child has a severe allergy to food or other products, it is important that you complete an allergy plan every school year and provide a copy of the plan to the school main office. The allergy plan can be found on the school’s website.

Due to food allergies, we do not allow sharing of foods. Your child’s teacher will notify you if there are any food restrictions in the classroom to ensure all of our students are safe while at school.

Pantry

If a child forgets lunch, we will call you to bring their lunch to school. A snack from the school pantry will also be provided.

Communication

Family members are encouraged to communicate with teachers on a regular basis, and are invited to request conferences if they have any additional concerns.

Student Attendance

If possible, please email as early as possible in the morning, as this will give us the written documentation we need for state attendance records.  Address your email to jcooper@raleighoakcharter.org, and  include :  

If you are not able to email daily, please send in a note the day that your student returns to school. The note must be signed by a parent / legal guardian and must include the information listed above.  If the child was seen by a physician, a note from the physician may be substituted for the parent note.

A child must be in attendance one-half of the school day to constitute ‘being present’ for school. Class instruction begins promptly at 9:00 a.m.; students are considered tardy after 9:00  a.m.  

Tardiness

Please note that tardiness includes arriving late, or leaving early, unless there is a legal, valid excuse, provided in writing, from the parent.

Tardiness and early dismissals disrupt the learning process, for both the tardy student and their classmates and is disruptive to the teacher and student learning. Please do all that you can to make sure your child is in class to the greatest extent possible. Please schedule family trips, doctor appointments, etc. after school hours or during breaks as identified on the school calendar.

Please Note: Three (3) unexcused tardies will result in a conversation with Parents / Legal Guardians. Students arriving after the start of time must be signed in by an adult in the school office.

Written Excuse Required 

All absences from school must be documented as either excused or unexcused within three days of the absence. The note, signed by the parent/guardian, shall include the name of the student, the date of, and the reason for the absence.

• Upon receipt of the absence note the school will certify the absences as excused or unexcused.

• Absences not supported by a note will be considered unexcused/unlawful and must be reported.

• If a student is absent for an extended period of time (3 consecutive days or more than 5 days per marking period) because of illness a written explanation from the physician will be required on the day the student returns to class.

• Students missing 20% or more of the class days within each grading period are subject to a failing class work grade and referral to the schools truancy/MTSS committee.

• Students who are absent more than 20 days may be retained. Parents / Legal Guardians may make an appeal for an exemption to this policy to the Board of Directors based only on academic requirements or special circumstances.

• A student must be in attendance for at least half of the school day in order to be counted present for the day, or at a place other than the school with the approval of school officials to attend an authorized school activity. Such activities include, but may not be limited to, field trips, contests or other competitions, student conventions, music festivals, concerts, or similar activities approved by the school.

Excused absences

1. Illness or Injury: When the absence results from illness or injury, which prevents the student from being physically able to attend school. A physician’s certificate shall be required for excessive absences due to illness.

2. Quarantine:  When isolation of the student is ordered by the local health officer or by the State Board of Health. Please note that if your child has a medical or religious exemption to vaccinations and there is an outbreak, the child(ren) may be excluded from school by the state health director or local health director if necessary to control an outbreak of a vaccine-preventable disease.

3. Death in the Immediate Family: When the absence results from the death of a member of the immediate family of the student.

4. Medical or Dental Appointment: When the absence results from a medical or dental appointment for a student.

5. Court Summons or Administrative Proceedings: When the absence results from the attendance of a student at the proceedings of a court or an administrative tribunal if the student is a party to the action or under subpoena as a witness.

6. Religious Observance: If the tenets of a religion to which a student or their parent adheres require or suggest observance of a religious event. The approval of such absences is within the discretion of the Board of Directors of the school, but approval should be granted unless the religious observance, or the cumulative effect of religious observance is of such duration as to interfere with the education of the student.

7. Educational Opportunity: When it is demonstrated that the purpose of the absence is to take advantage of a valid educational opportunity. Contact Suzanne Jackson for the required paperwork at sjackson@raleighoakcharter.org

8. Violent weather: Violent weather shall be interpreted to mean only such conditions as would endanger the health or safety of the child in transit to and from school.

 9. Absence related to Deployment Activities: For students attending ceremonies related to military deployment of family members

10. Suspension

11. Other emergencies or set of circumstances which, in the judgment of the Board of Directors, constitute a good and sufficient cause for absence from school.

Unexcused Absences

Unexcused  absences are defined as the student's willful absences from school without the knowledge of the Parents / Legal Guardians/guardians, or the student's absences from school without justifiable causes with the knowledge of Parents / Legal Guardians/guardians.

Unlawful absence will result in conferences with Parents / Legal Guardians/guardians and may lead to disciplinary action to include court proceedings involving Parents / Legal Guardians and/or students if the student is under sixteen years of age. Intervention methods will be utilized after excessive absences. These may include but are not limited to:

Excessive absences will be a factor in consideration of retention 

Teachers will record the number of absences on progress reports and report cards.

Attendance Notification Requirements

Raleigh Oak Charter School must ensure that students are withdrawn on the day following their last day in attendance.

Student Health and Safety

Emergency Medical Contacts & Authorization for Student Pick-Up

A current Emergency Contact/Medical Form is required for each student each academic year and must be on file by the end of the first school day. If a custody agreement prevents a parent from picking up their child, that agreement must be on file with the school and kept in the students cum folder. ROCS will also annotate legal custody access restrictions in the secure school’s Powerschool database. Any person not on the pick-up list must be verified, preferably in writing by the custodial parent, and have valid picture identification.

Vaccination information and required immunizations (unless omitted by medical or religious exemption)

The Division of Public Health, Department of Health and Human Services, and the Department of Public Instruction require us to provide the following information to all families. Garrett's Law, or G.S. 115C-47, was passed in July 2004 by the General Assembly. The law mandates that Parents / Legal Guardians be provided with information about vaccinations:  

Influenza The flu is a highly contagious respiratory illness caused by influenza viruses. It can cause mild to severe illness and at times can lead to death. Symptoms include fever, headache, dry cough, sore throat, runny or stuffy nose, and muscle aches. Parents / Legal Guardians should inform themselves of the benefits and risks of vaccinations. https://www.fda.gov/downloads/biologicsbloodvaccines/vaccines/approvedproducts/ucm220624.pdf  http://www.immunize.nc.gov/family/vaccines/influenza.htm

Meningococcal Meningitis is a contagious disease spread through air droplets and direct contact with infected persons. Symptoms are similar to the flu and include fever, headache, stiff neck, nausea and vomiting, and sensitivity to light. Meningitis is a serious, potentially fatal illness. Health officials recommend routine vaccination of children and adolescents 11 through 18 years of age. Vaccines do not come without risks. See full prescribing information for a list of benefits and risks here: https://www.fda.gov/downloads/biologicsbloodvaccines/vaccines/approvedproducts/ucm201349.pdf 

Meningococcal Meningitis

Human Papillomavirus (HPV) is spread by skin-to-skin contact. Some forms of this virus may lead to cervical cancer. The HPV vaccine is currently recommended for adolescents but Parents / Legal Guardians should inform themselves of the risks and benefits of vaccinations. See full prescribing information for a list of benefits and risks here: https://www.fda.gov/downloads/biologicsbloodvaccines/vaccines/approvedproducts/ucm111263.pdf 

HPV

Tdap - All children entering the 6th grade or those who have reached 12 years of age on or after August 1, 2008 are required to have a booster dose of Tdap (tetanus, diphtheria, pertussis) if five years or more have passed since the last dose of tetanus-containing vaccine unless they are omitted by a medical or religious exemption. Vaccines do not come without risks. See full prescribing information for a list of benefits and risks here: https://www.fda.gov/downloads/biologicsbloodvaccines/vaccines/approvedproducts/

Immunization & Physical Examination Requirements 

Kindergarteners must have completed their immunizations and must have a physical examination signed or stamped by a licensed physician by the first day of the school year. 

Students who have never attended an NC public school (including homeschool, private school, etc.)  must have their NC Health Transmittal Form submitted within 30 calendar days of the first day of attendance.

The health assessment shall be completed no more than 12 months prior to the date of school entry. The assessment transmittal form accepted will be fully consistent with G.S. 130A-440.

Upon termination of 30 calendar days, the principal shall not permit the child to attend the school until the required health assessment transmittal form has been presented.

Failure to do so will result in suspension from school until they have been completed unless the child is exempted by North Carolina law. G.S. 130-A-152 (a)

Requirements for Initial Entry Within 30 calendar days of the student’s first day of attendance in the school system, each student must show evidence of age-appropriate vaccination in accordance with state law and regulation or a religious or medical exemption. The following vaccines as applicable:

a. DTaP (diphtheria, tetanus, and pertussis);

b. poliomyelitis (polio);

 c. measles (rubeola);

d. rubella (German measles);

e. mumps;

f. Haemophilus influenzae, type b (Hib);

g. hepatitis B;

h. varicella (chickenpox); and

i. any other vaccine as may be required by law or regulation.

For more information about these immunizations visit http://www.immunize.nc.gov/ and the product manufacturer websites and speak with your physician. Immunization information

Vaccinations for Children of Military Families

The Board of Directors acknowledges that immunization requirements for newly enrolling military children are governed by the Interstate Compact on Educational Opportunity for Military Children. Children of military families will have 30 days from the date of enrollment, or within such time as reasonably determined by the rules of the Interstate Commission, to obtain any required immunization. For a series of immunizations, initial vaccinations must be obtained within 30 days or within such time as is reasonably determined under the Interstate Commission.

Minor injuries

Raleigh Oak Charter School does not have a nurse on staff. Students will be assisted with minor injuries by staff and administrators who have had basic first-aid and or CPR training. For more severe illnesses and injuries, Parents / Legal Guardians/guardians will be contacted and required to pick up the student from school. The school also will call 911 to seek emergency assistance as deemed necessary by the building administration and supervising staff.

Only prescribed medications that have been formally filed in the main office and required during the school day hours to access the student’s education will be given.  G.S. 115C375.1.

To provide some medical care to students, it is in the scope of teachers, substitute teachers, teacher assistants, student teachers, or any other public school employee when authorized by the Board of Directors or their designee,

  1. to administer any drugs or medication prescribed by a doctor upon written request of the Parents / Legal Guardians;
  2. to give emergency health care when reasonably apparent circumstances indicate that any delay would seriously worsen the physical condition or endanger the life of the pupil, and
  3. to perform any other first aid or life saving techniques in which the employee has been trained in a program approved by the State Board of Education.

Any public school employee, authorized by the Board of Directors, or its designee, to act under the above, shall not be liable in civil damages for any authorized act or for any omission relating to that act unless the act or omission amounts to gross negligence, wanton conduct, or intentional wrongdoing. G.S. 115C375.1

Incident Report

Any serious injuries that occur at ROCS will be documented in an Incident Report Form by the responsible adult present at the time of injury.  The usual bumps and scrapes requiring a band aid and/or a bit of sympathy will not generate an Incident Report, but will be followed by a note, text, or phone call at the end of the instructional day.  Accidents that require parent notification will generate an Injury Report that will be sent home with the child.  The teacher or office personnel will make every attempt to contact you personally on the day of the accident before your child gets home.

Medication

The parent or guardian is responsible for supplying and retrieving the medication. The school retains the right to reject the request for administration of  medicine not required during school hours to access the student’s education.

Non-medical personnel conduct the medication administration.

Raleigh Oak Charter School discourages administration of medication to students during the school day when medicine could be taken outside of school hours and only medications required during the school day hours to access the student’s education will be given in accordance with G.S. 115C 375.1

To provide some medical care to students, it is in the scope of teachers, substitute teachers, teacher assistants, student teachers, or any other public school employee when authorized by the board of directors

  1. to administer any drugs or medication prescribed by a doctor upon written request of the Parents / Legal Guardians,
  2. to give emergency health care when reasonably apparent circumstances indicate that any delay would seriously worsen the physical condition or endanger the life of the pupil, and
  3. to perform any other first aid or life saving techniques in which the employee has been trained in a program approved by the State Board of Education.

Any public school employee, authorized by the board of directors or its designee to act under the above, shall not be liable in civil damages for any authorized act or for any omission relating to that act unless the act or omission amounts to gross negligence, wanton conduct, or intentional wrongdoing.

If school personnel must administer medication in order for the student to access education, the parent must provide a doctor’s signed authorization with the prescribed medicine in its original container.

In addition, the student’s parent or guardian must provide written directions with the student’s name, the name of the medicine, the time and method of administration, the dosage, a summary of possible side effects, and the termination date for administering the medicine.

Parents / Legal Guardians must also complete a  Medication Form obtained from the school’s front office by contacting Joycelyn Cooper at jcooper@raleighoakcharter.org

For safety reasons, the school will not accept telephoned permission.

Illness

Regular school attendance is expected. However, if the student is ill, he or she should not be permitted to attend school. Please do not send your child to school in the morning if

• A fever of 100 degrees or higher is present. Students must be fever free for 24 hours without a fever suppressant before returning to school.

• Student is vomiting or has diarrhea

• There is evidence of a severe head cold, persistent cough or sore throat

• There is evidence of a suspicious skin rash or other contagious condition (i.e. pink-eye) Students must be symptom free for 24 hours prior to returning to school. The school should be notified if your child has a contagious condition including, but not limited to, chickenpox, pink-eye, impetigo, or pediculosis (head lice).

Students who have a fever or are suspected of being ill will be sent home after contact with the parent/guardian.

Students with Allergies

If your child has a severe allergy to food or other products, it is important that you complete an allergy plan each school year and provide a copy of the school.

Lice & Nit Policy

Raleigh Oak Charter School reserves the right to check any student for the presence of lice or live nits. If we suspect your child has head lice, we will contact you for informational purposes and so you can plan for treatment; however, it is not recommended that students be sent home when head lice or nits are discovered. Students should be treated with a pediculicide containing pyrethrin, 1% permethrin. Students must follow re-treatment plans as needed per treatments.

Communicable Diseases

Raleigh Oak Charter School strives to provide a safe and healthy environment for all students and employees and maintain a balance between the need to educate all eligible students, to protect students' and employees' rights, and to control communicable diseases. Under certain circumstances, students with communicable diseases may pose a threat to the health and safety of students and employees. Decisions regarding the educational status of students with communicable diseases will be made on a case-by-case basis.

Eligible students found to have a communicable disease (including but not limited to hepatitis B, AIDS) shall have their illnesses reviewed on a case-by-case basis to determine the most appropriate educational services and setting. The review shall be conducted by a panel jointly appointed by the Board of Directors and include a teacher, administration, physician and public health representative.

The panel may seek legal expertise, but that source may not serve on the panel. The panel may review medical records and reports pertinent to the cases of individual students. The Parents / Legal Guardians, attending physician, and appropriate public health officials may be interviewed by the panel on a consenting basis. All information gathered by the panel (written or verbal form) which might identify a student who has a communicable disease will be confidential. In those instances where the panel recommends placement of a student in the regular setting, the board president or lead administrator will determine which staff members are to be notified of the student's condition.

In certain situations and in  accordance with G.S. 130A-136, suspected cases of specific communicable diseases will be reported to the county health department. The local health department has the charge and authority to investigate communicable disease and prescribe control measures in the community for the safety of the public. Students posing a significant threat to the health and safety of other students are excluded from school according to NC law (10A NCAC 41A .0201 - .0205).

Support for Students with Diabetes 

Raleigh Oak Charter School understands that students with Diabetes face many challenges in school. We will comply with state law G.S 115C12-31 which requires that we

Epinephrine Auto Injectors (EPI pens)

General Statute 115C-375.2 permits students with asthma, or students subject to anaphylactic reactions, or both, to possess and self-administer asthma medication, although possession of such medication must be documented per the medication policy (link to Student Self-Carry and Self-Administration of Emergency Medication form).

Students known to have medical conditions requiring the availability of an epinephrine auto-injector device are expected to provide such devices for their use at school. Parents / Legal Guardians of students with known life threatening allergies and/or anaphylaxis should provide the school with written instructions from the students’ health care provider for handling anaphylaxis and all necessary medications.

Inclement Weather, delayed start time and early dismissal

In the event of inclement weather to such a degree that conditions may jeopardize student safety, Parents / Legal Guardians will be emailed, called, and/or texted using PikMyKid by 6:30 a.m. for all delays and closings. Raleigh Oak Charter School will also make this information available on our official social media outlets and school website. Raleigh Oak Charter School will follow Wake County Public School System’s (WCPSS) inclement weather decisions. Parents / Legal Guardians and staff are expected to make their own judgments and use their discretion about the safety of the roads during inclement weather days. Please monitor our school’s website, and official social media outlets, PikMyKid and school email. 

Fire and Tornado Drills

Drills for fire, severe weather (tornadoes, hurricanes, etc.), and other emergencies will be carried out on a regular basis  (tornado at least annually) as prescribed by the Fire Marshal and the school’s Emergency Preparedness Plan. Our Emergency Preparedness Plan follows the procedures mandated by the State of North Carolina.

Campus Security

For security purposes, all doors other than the front door which will be on a buzzer access system, will remain locked from the outside at all times throughout the day, subject to fire code requirements.

Entrances will be posted with signs reminding visitors to sign in/out and that no weapons are allowed on campus. A log of visitors will be maintained in the main office. Visitors will be required to wear an identification badge while on campus. Visitors without an identification badge will be escorted back to the main office to retrieve one. All board members, teachers, administrators, volunteers and staff will be required to submit to a criminal background check.

Staff will be trained on safety and crisis plans and procedures, and they will train the students through required safety preparedness drills.

Tobacco Free Campus 

Raleigh Oak Charter School prohibits the use of tobacco or any tobacco products on school property. This prohibition applies to everyone, teachers, staff, students, administrators, and members of the general public.

External Threats and Crisis Plan 

The school has adopted a “lockdown” procedure to deal with external physical threats. Drills under this procedure will be conducted at least twice annually by the Crisis Management Team. A crisis plan has been developed, in conjunction with local law enforcement, and includes alerts, evacuation plans, as well as security and communication protocols. In the event of an actual lockdown, Parents / Legal Guardians must refrain from calling the school’s main number, as that phone line must remain open for communication with local law enforcement. Messages will be sent by our selected  messaging and informational services and Parents / Legal Guardians will be made aware of the off campus meeting site in the event of an evacuation.

Academic & Educational Information

Curriculum 

Raleigh Oak Charter School curriculum is strongly and directly aligned with North Carolina Standard Course of Study and Essential Standards. 

Raleigh Oak Charter School will participate fully in all requirements of the North Carolina Accountability Model.

Raleigh Oak Charter will implement individualized Public Waldorf Units of Study that are aligned with the NCSCS across grades K-7. The implementation of the units of study will be supported by intensive staff professional development leading to school and teacher Public Waldorf accreditation and certification through the Alliance for Public Waldorf Education.  

Public Waldorf Education

Raleigh Oak Charter School’s instructional model is thoughtfully designed to frame academic components within an artistic, creative, and imaginative developmentally appropriate context. To ensure the best possible outcome for each student, this is done using multiple, appropriate teaching strategies that respect each identifiable stage of child development (as asserted by Rudolf Steiner). Teachers integrate art and project-based learning throughout the curriculum to engage and develop all aspects of the student. Artistic activities like painting, drawing, creative movement and learning to play musical instruments are used in tandem with core academics to enrich and enliven the learning experience. Every graduating student will leave Raleigh Oak Charter School with a broad knowledge base, a variety of skill sets, and a deep sense of connection with and responsibility to the world around them. The following strategies are utilized in our Public Waldorf Education method of instruction

Raleigh Oak Charter School bases its mission and educational framework around these three main threads that seek to educate the whole child:

Students will engage in lessons that stimulate imagination and curiosity. These lessons are carefully crafted to allow for the discovery and discussion of ideas in a student- centered environment guided by their teachers. Emphasis is placed on developing skills that allow students to become lifelong learners. This standards-based program will support student achievement in language arts, math, science, social studies, visual and performing arts, and world language.

Cooperation, empathy, self-advocacy, diplomacy, and effective communication skills are all supported through Raleigh Oak Charter School curriculum design. These skills are essential for academic achievement throughout the grades, into college, and for a successful life in the 21st century. Educators employed by Raleigh Oak Charter School lead by example, showing exemplary use of all of these skills, including a reverence for learning and respect for the individuality of our students, Parents / Legal Guardians, and members of the community.

Raleigh Oak Charter School recognizes the importance of developing healthy habits early in life. This will be achieved through lessons that incorporate movement, nutrition, gardening and/or farming, and outdoor experiences. Students will develop tactile and fine motor skills as well as concentration and focus through handwork, movement, and music.

Morning Circle

Morning Circle is a time when the class gathers together for a morning welcome. It  includes a Morning Verse, The Pledge of Allegiance, Poetry, Song/Music and Movement.   These activities are all rhythmic in nature and involve the whole body. Morning Circle takes place at the beginning of the school day and is 15 minutes in duration.

Main Lesson

The day’s study begins with a Morning Circle and Main Lesson. The Main Lesson introduces  new concepts or subject areas. This extended lesson is the academic cornerstone upon which the day is built. Larger blocks of time allow for a more flexible and project based instructional environment. Learning blocks provide opportunities for using varied and interactive teaching methods.

Main Lesson time is a 1-2 hour instructional period focusing on the core curriculum and integrating a variety of learning approaches to encourage student learning through multiple modalities. Math, Language Arts, Science and Social Studies will be studied during the Main  Lesson Block including appropriate developmental content that is aligned to the NC Standard Course of Study.

Main Lesson Book 

Students produce their own Main Lesson Books. Children add to the Main Lesson Book regularly throughout the year.  Main Lesson Books are central in Public Waldorf Education methodology and serve both utilitarian and artistic purposes. The books will contain compositions, observations, diagrams, and illustrations that reflect individual understanding of learned content. Creating Main Lesson Books will develop concentration, writing skills, and comprehension. This portfolio will encourage and reflect the students’ level of engagement in the learning process and enthusiasm for the material they have studied. Additionally, the book will encourage each child to take ownership of their educational experience and serve as an invaluable tool for assessing the progress of individual students over the course of a year.

Arts Integration and NC A+ Schools

Teachers at Raleigh Oak Charter School utilize arts integration techniques to enrich their lessons and deepen understanding for core curriculum content. Arts integration is a well-researched and highly effective instructional method. Arts integration has been shown by several rigorous studies to increase student engagement and achievement among youth from both low and high socioeconomic backgrounds. Arts integration also naturally involves several ways of processing information that have been shown to improve long-term memory.

Additionally, Raleigh Oak Charter School is  an NC A+ Schools member.

In addition to main classroom teachers, Raleigh Oak Charter School has specialists in arts education to enhance student learning. These arts educators provide creative movement/dance, handwork,  music and Spanish during the school day  and work with the classroom teachers to incorporate themes from the main lesson.

Handwork

Handwork is a concept that is core to developmental progression in Public Waldorf methodology. The terminology, “handwork,” appears to be unique to Public Waldorf instructional methods. It is defined as knitting, woodwork, weaving, wet felting, paper crafts, cross-stitch and sewing. Handwork helps develop pattern recognition and perpetuation, concentration and fine motor skills. The development of fine-motor skills nurtures children’s ability to focus and concentrate, while fostering hand-eye coordination. Furthermore, fine motor skills have been shown to be a robust predictor of achievement.

World Languages

Spanish study begins in kindergarten and follows through all grades. The Spanish language teacher conducts Spanish instruction throughout every grade level. Language is taught using songs, plays, poetry, games and simple conversations. The Spanish language teacher works with the main classroom teachers to help integrate the use of Spanish into other subject areas. Integrating Spanish into core content allows for a deeper understanding of the language and increased time spent learning and practicing the language.

Visual and Performing Arts

Visual and Performing Arts are integrated into the curriculum at Raleigh Oak Charter School. Arts educators collaborate with classroom teachers on integrating the arts into the main lesson. Form drawing, painting, beeswax modeling, clay sculpting, singing, movement/ dance and other instrumentation are all included in the Raleigh Oak Charter School curriculum. Participating in visual and performing arts improves student achievement in reading and language skills, mathematics, cognitive skills, social skills, motivation to learn, and positive student environment.

Movement/Physical Education/Games 

Movement classes include physical education, circle games, imaginative games, fine and gross motor activities, activities with props (balls, hoops, etc.), exploration of the dynamics of objects and creative movement.

Field Trips & Chaperones 

Parents / Legal Guardians will be advised of field trips and provided with a permission slip for their child’s attendance on each field trip. Slips will include the purpose, mode of transportation, cost, date, and time of the field trip.

Parent participation in the form of chaperones and drivers will be necessary. In order to transport children other than their own, Parents / Legal Guardians must provide the school a copy of their driver’s license and proof of insurance. Drivers must complete a driving background check and will be subject to school policy on whether or not they will be allowed to transport students other than their own. Parents / Legal Guardians are expected to abide by all laws and regulations while transporting students, and to refrain from smoking, talking on the cell phone, or listening to inappropriate music or talk radio. Parents / Legal Guardians will be expected to follow any guidelines communicated to the Parents / Legal Guardians while chaperoning, and are required to transport children only to sites acknowledged in the field trip plan. Chaperones are not to leave any student(s) unattended at any time during the field trip.

Nature Walks 

Classes may go for walking outings in close proximity to the school as part of their daily activity and lesson. Parents / Legal Guardians sign a permission slip for these trips when enrolling a student.  These nature walks are not considered taking a Field Trip.

Parent/Teacher Conferences 

At Raleigh Oak Charter School, the belief is that every student unfolds in their own time. With this as the premise, it follows that the most valid assessment is one that is extended over time. Raleigh Oak Charter School teachers will utilize observational and concrete assessments to provide them with the information required to evaluate the educational achievement, social-emotional and physical development and creative growth of their students. This information will be discussed with Parents / Legal Guardians at Parent/Teacher Conferences which are held twice a year at halfway through the school year, and at the end of the school year.  Additional conferences are available by request. To schedule a conference please send a message to your child’s teacher.

Make-Up Work

Students are expected to assume the responsibility for maintaining the continuity of learning, regardless of the reason for absence.

Standards-Based Grading 

Report cards will use the indicators from the North Carolina Standard Course of Study combined with the Alliance for Public Waldorf Education recommendations for grade levels. Teachers will use the notations of  “4-Exceed” "3-met," "2-partially met," and "1-not met" for each standard assessed during the period. Teachers will communicate regularly with Parents / Legal Guardians/guardians about the academic, social-emotional and physical progress of their child.

Multi-Tiered System of Support (MTSS)

MTSS is a multi-tiered framework to help students through engaging, research-based academic and behavioral practices as well as Social and Emotional Learning (SEL).  MTSS employs a systems approach using data-driven problem solving to maximize growth for all. All students will receive core instruction with academic, behavioral, and social-emotional practices

Three Tier Instruction Model

Tier 1 Core Instruction  

Tier 2 Strategic Support

Tier 3 Intensive Support

ROCS MTSS Flowchart

Beginning of Grade Testing

All 3rd Grade students must take a Beginning of Grade Reading Assessment within the first 15 days of the school year. This test is mandated by the North Carolina Department of Public Instruction and is used as a baseline measure of  3rd grade reading proficiency.  

End of Grade Testing Policy

All students in grades 3-8 must take state mandated End of Grade tests in math and reading each year. These tests are administered the last 10 days of the school year. Students in grades 5 and 8 will also take a science EOG. Raleigh Oak Charter School sends home a test calendar for the school year so Parents / Legal Guardians are aware of all of the test dates for the school year and can plan accordingly. This test calendar is also posted on our school’s website once it is made available to the school by NCDPI.

Grade Promotion 

Promotion to subsequent grade levels is driven by the evaluations and final recommendation from the teacher and principal.

Homework 

 Homework will be an extension of the academic day. It is meant to be authentic and meaningful. Homework will not be assigned on weekends.

Guidelines for Homework

Third - Seventh  Grade  

Regular homework begins, with no more than 20 minutes increasing by 5-10 minutes per grade level per day on weekdays, and no homework over the weekends. Work will be meaningful, will help reinforce concepts and skills taught in class, or will be in conjunction with a project. The purpose at this stage is to familiarize students and families with homework and help children start to form good habits around homework. Parents / Legal Guardians are still very involved. In addition, children are asked to read 20-30 minutes per day during weekdays (after school). Appropriate homework suggestions

• Math  skills and facts practice, especially when it can be hands-on practice

• Nightly reading with a log or summarizing reflective response

• Writing practice connected to skills or main lesson story block

• Work on a project

• Spelling or vocabulary words to practice connected to unit or subject lesson focus

Exceptional Children

All children are entitled to a Free Appropriate Public Education (FAPE) as outlined by state and federal law. At Raleigh Oak Charter School, children with disabilities will be educated in the regular educational environment with children who are non-disabled to the maximum extent appropriate, according to the IEP specifications. Children with disabilities will receive services from certified special education teachers and support staff/therapists in the regular education setting to the fullest extent possible by providing modifications, inclusion services, and remedial services as deemed necessary and appropriate by the IEP team to meet individual needs.

If you are new to Raleigh Oak Charter School and have a child who has been receiving special education services at another school, contact Chastity Rivera, our Assistant Principal who oversees EC services and provide documentation of your child's special needs (i.e. a copy of the student's Individualized Education Program).  We will work to determine as a team comparable services at ROCS. If your child has an active plan, services will be provided upon entry.

 

No Outside Providers

No Outside Providers

Continuum of Services

Child Find

Raleigh Oak Charter School is  required to locate and identify young people with physical, emotional or intellectual disabilities who may be in need of special education and related services. Link to Child Find 

Raleigh Oak Charter School will provide special education and related services to students identified with a disability according to the Individual with Disabilities Act (IDEA) and N.C. Public School Law, Article 9.

Disability Accommodations

Section 504 of the Rehabilitation Act of 1973, as well as the ADA Amendments Act of 2008, prohibits discrimination against students with diagnosed physical or mental impairments that substantially limit one or more major life activities. Major life activities include, but are not limited to, learning, concentration, walking, seeing, breathing, hearing, lifting, bending, performing manual tasks, and the operation of major bodily functions/systems such as the immune, neurological or respiratory systems.

Parents / Legal Guardians Rights and Responsibilities in Special Education

Exceptional Children's Parent Assistance Center

Federal Regulations and State Policies 

Dispute Resolution

Suspension of a Student with a Disability 

Your child can be removed for 10 or less school days during the school year for separate disciplinary incidents, unless the removals cause a change in placement due to a pattern as described below.

Raleigh Oak Charter School will begin providing educational services to your child beginning on the 11th day he/she has been removed in a school year. Removing your child for more than 10 school days in a row is a change in placement. Removing your child is a change in placement if there is a pattern to the removals. A pattern exists when:

1. Your child has been removed for more than 10 school days in one school year;

2. Your child’s behavior for the current discipline incident is very similar to the behavior for any removals he/she already has during the school year; and

3. There are other factors, such as the number of days of each removal, the total number of days removed and the duration of  time between each of the removals. . The LEA decides if there is a pattern.

If you disagree, you can file due process. Raleigh Oak Charter School will provide the same services to children with disabilities as it will to nondisabled children when they are removed for 10 or less school days. When your child has been removed for more than 10 school days, Raleigh Oak Charter School will ensure that educational services are provided to your child. This will ensure that your child can continue work in all classes, continue to make progress on the IEP annual goals, and if appropriate, have their behavior assessed and receive services and modifications to keep the behavior from happening again.

If the current removal is not a change in placement, then school personnel and at least one of your child’s teachers decide what service is needed for your child to continue their work in all classes and continue to make progress on the IEP annual goals.

If the current removal is a change in placement, then the IEP Team decides what service is needed for your child, and where/ when the service will be provided to your child so he/she can continue work in all classes and make progress on the IEP annual goals.

The day school personnel decide if a disciplinary removal is a change in placement, Raleigh Oak Charter School will provide you with notice and the Procedural Safeguards Handbook on Parent Rights (NCDPI, 2016).

School personnel will use form DEC 5a to serve as the notice and the invitation to the manifestation determination meeting. If school personnel decide to change your child’s placement because of behavior, you and appropriate members of the IEP Team must meet to decide if the behavior was caused by your child’s disability or a direct result of the school not following the IEP. This is called a manifestation determination meeting. If it is decided that the behavior was the direct result of the school not following the IEP, Raleigh Oak Charter School will immediately take steps to correct this.

If the behavior is a manifestation of your child’s disability, their behavior must be assessed unless it has already been assessed and the IEP Team must develop a behavioral intervention plan (BIP). If your child already has a BIP, then the IEP Team must review the BIP and change it if necessary to address the specific behavior. If the behavior is a manifestation of your child’s disability, he/she must return to the previous educational placement (except when there are Special Circumstances--see below) unless you and Raleigh Oak Charter School agree to change the placement using the IEP process.

If the behavior is not a manifestation of your child's disability, the IEP team must hold a meeting to decide a change in placement in order to continue proper services under the Interim Alternative Educational Setting (IAES).

The IEP Team decides where the services will be provided. This is called an interim alternative educational setting (IAES).

Special Circumstances 

If your child carries or has a weapon; has, uses, solicits the sale of, or sells illegal drugs; or causes serious bodily injury to another person, he/she can be removed to an IAES for up to 45 school days. This may happen at school, on school property, or at a school function (such as, after school activity, school bus, field trip, etc.) Note: Your child may be removed for up to 45 days even if it is decided that the behavior was a manifestation of your child’s disability.

In North Carolina, if the IEP Team determines that homebound instruction is the IAES for your child, then the appropriateness of the homebound instruction must be evaluated every month by designees of the IEP Team.

Appeal

You can request an expedited due process hearing to appeal any decision made about the placement of your child because of behavior or the results of the manifestation determination meeting. Raleigh Oak Charter School can ask for an expedited due process hearing if it believes keeping your child in their current placement is very likely to cause injury to your child or anyone else. Raleigh Oak Charter School will abide by all appeal procedures and policies in North Carolina’s Procedures Governing Programs and Services for Children with Disabilities.


Self Regulation, Behavior & Discipline

General Behavior Management and Conscious Discipline

Conscious Discipline® is a comprehensive evidence-based self-regulation program that integrates social-emotional learning and discipline. ROCS Staff use the four pillars of Conscious Discipline, Brain State Model, 7 Powers of Conscious Adults, The School Family, and the 7 Skills of Discipline as the foundation classroom management

Raleigh Oak Charter School students actively participate in the creation of classroom expectations and are responsible for keeping the school safe as a part of the Conscious Discipline program. Those guidelines notwithstanding, students are expected to be respectful and considerate of other students, teachers and volunteers. Students are expected to demonstrate behaviors that benefit the community by embracing the following pillars of conduct

Raleigh Oak Charter School has high expectations of student behavior and is committed to helping children learn how to self-regulate, appropriately respond to, and ultimately meet the expectations that maintain a safe learning environment for all ROCS student’s and staff.  Teachers will practice the Skills of Discipline when handling disciplinary matters. Correction might include

Bullying and Harassing Behavior 

Raleigh Oak Charter School prohibits all forms of unlawful bullying or harassing behavior. “Bullying or harassing behavior" is any pattern of gestures or written, electronic, or verbal communications, or any physical act or any threatening communication, that takes place on school property, at any school-sponsored function, or on a school bus, and that: 1. Places a student or school employee in actual and reasonable fear of harm to their person or damage to their property; or 2. Creates or is certain to create a hostile environment by substantially interfering with or impairing a student's educational performance, opportunities, or benefits. A hostile environment means that the victim subjectively views the conduct as bullying or harassing behavior and the conduct is objectively severe or pervasive enough that a reasonable person would agree that it is bullying or harassing behavior. Bullying or harassing behavior includes, but is not limited to, acts reasonably perceived as being motivated by any actual or perceived differentiating characteristic, such as race, color, religion, ancestry, national origin, gender, socioeconomic status, academic status, gender identity, physical appearance, sexual orientation, or mental, physical, developmental, or sensory disability, or by association with a person who has or is perceived to have one or more of these characteristics (N.C. GS 115C407.15). Harassing  or discriminatory behavior that is deemed sexual in nature will be directed to the Title IX coordinator and handled in accordance with the

Allegations will be handled immediately, confidentially, and seriously. This includes appropriate intervention, restoration of a positive climate, and support for victims and others impacted by the violation. False reports or retaliation against any person for reporting harassment, intimidation or bullying also constitute violations of this policy.

Any allegation of bullying should be reported to the teachers, noted in writing, and the Administrators should be alerted immediately. Allegations may be reported anonymously however no disciplinary action can be taken as a result of an anonymous complaint. Formal complaints should be submitted in writing to the teachers or a school administrator. Every complaint will receive a timely preliminary investigation by a designated school administrators, who will submit a written report of their findings and advise if a formal investigation is merited. The Administrators will notify the complainant of the results and course of action. The complainant may appeal through a grievance process if that party feels the results are inadequate.

We believe that our responsibility in regard to student behavior is to create a school that is welcoming and that enables students to maximize their potential. At Raleigh Oak Charter School, all children will learn the social skills that are fundamental to their individual growth as informed, ethical and responsible citizens. Raleigh Oak Charter School strives to provide a safe and positive environment where children learn to appropriately communicate, play and work within a diverse community of individuals. Our child-centered philosophy on discipline will focus on helping children grow to be self-disciplined, self-moderating, and internally motivated by respect for themselves and others. To this end, Raleigh Oak Charter School stands committed to positive discipline and conflict resolution.

Raleigh Oak Charter School knows that children will at times err in behavior and aims to reinforce positive behaviors. Negative behaviors will be addressed in a timely and efficient manner in an effort to inspire an immediate change.  

Weapons at School

Any student carrying, bringing, using or possessing any dangerous or deadly weapon in any school building, on school grounds, or at any school sponsored event shall be recommended for expulsion.

The following are dangerous weapons: firearms (including air guns and pellet guns – loaded or unloaded, operable or inoperable), firearm facsimiles, fixed blade knife with a blade length of greater than 3 ½ inches, spring-loaded or pocket knife with a blade of more than three inches, any knife used to threaten harm to others, brass knuckles, bludgeons or any other device or substance intended to be used to inflict serious bodily injury or death.

Students who inadvertently bring in a dangerous or deadly weapon will not be punished if he or she immediately, and voluntarily, notifies an adult at school and gives up the weapon.

Search & Seizure 

To protect the safety and welfare of students and school personnel, school authorities may search a student, or student’s belongings under the circumstances outlined below and may seize any illegal, unauthorized or contraband materials discovered in the search.

1. Personal Search – A student’s person and/or personal effects may be searched whenever a staff member has reasonable suspicion to believe that the student is in possession of illegal or unauthorized materials.

2. Seizure of Illegal Materials – If a properly conducted search yields illegal or contraband materials, such findings shall be turned over to proper legal authorities for ultimate disposition.

As used in this policy, the term “unauthorized” means any item dangerous to the health or safety of students or school personnel, or disruptive of any lawful function, mission or process of the school, or any item described as unauthorized in school rules available beforehand to the student. A student’s failure to permit searches and seizures as provided in this policy will be considered grounds for disciplinary action.

Prohibited Substances

The possession, use, sale, exchange, or distribution of any prohibited substance on educational property will not be tolerated. “Prohibited Substances” include, but are not limited to, the following: tobacco products , of any sort alcoholic beverages, illegal drugs, or substances student claims are illegal drugs (whether or not they are), and controlled substances or over-the-counter pharmaceuticals.

Personal Student Devices 

Personal student devices, including but not limited to laptops, iPads, iPods, tablets, electronic gaming devices, video equipment, cameras, MP3 players, etc., are not permitted to be used at school or school-related events without written permission from the principal. Students are not permitted to use cell phones at school during instructional hours.

Level I Offenses

Level I Offenses are minor incidents that are repeated by the student and have not been changed by documented classroom interventions and notification to the parent or guardian. Examples may include willful disobedience, impudence, teasing, name calling, violation of others’ personal space, defiance, intentional or repeated disruption of class, use of inappropriate or obscene language, and lying. The classroom teacher will report the Level I violation in writing through the Educator handbook system to the assigned school administrator for discipline.  The classroom teacher will make contact with the parent to inform them of the violation and the submission of the referral for processing and resolution. The administrator will in a timely manner investigate, determine the consequence or school actions and inform the parent or guardian in writing once the action is complete. Disciplinary actions will be handled discreetly, always maintaining the dignity of all students.

Examples of Level I Offenses (including but not limited to)

• Possession of a pretend weapon (with exceptions to costumes as approved at the discretion of the Upper School, Lower School, or EC administrator)

• Academic dishonesty

• Leaving school or class without permission

• Using obscene or abusive language

• Using personal telecommunication/electronic communication devices

Level II Offenses

Level II Offenses are more significant incidents of inappropriate or dangerous behavior. Level II Offenses shall be reported in writing through Educators handbook to their assigned  administrator within the same day or the same day a staff member is made aware of the incident. The classroom teacher will make contact with the parent to inform them of the violation and the submission of the referral for processing and resolution by the administration. The assigned administrator will in a timely manner investigate, determine the consequence or school actions, and inform the parent or guardian in writing once the action is complete. Disciplinary actions will be handled discreetly, always maintaining the dignity of all students. Discipline may range from a required parent conference, the creation of a behavior plan with input from the Administrators, to a short term  suspension lasting a maximum .

Examples of Level II Offenses (including but not limited to)

• Repeated Level II Offenses that rise to the level of constant disruption, bullying/cyberbullying, or that result in the interference with the normal school program.

• Theft

• Discrimination of any sort

 •Verbal harassment/bullying

• Fighting or physical aggression

• Communicating threats to individuals or with regards to property

• Intentional property damage

• Possession of tobacco, alcohol or other controlled substances

• False Fire alarm or fire report.

Level III Offenses

Level III Offenses are severe incidents or repeated incidents of inappropriate behavior. Level III Offenses shall be reported in writing to an administrator within the same day or the same day a staff member is made aware of the incident. The classroom teacher will report the level three violation to the assigned school administrator designated for discipline. The classroom teacher will document the incident in Educators handbook to include any first hand witness statements if applicable, and make contact with the parent to inform them of the violation and the submission of the referral for processing and resolution by the administration. The assigned administrator will in a timely manner investigate, determine the consequence or school actions, and inform the parent or guardian in writing once the action is complete. Disciplinary actions will be handled discreetly, always maintaining the dignity of all students.  Physical assault resulting in injury to the victim or a pattern of physical aggression that stems from emotional non-regulation shall result in the student being immediately removed from the school for the remainder of the day. Discipline may range from short term suspension 1-to 10 days,  long-term suspension 10 or more days, to expulsion.

Level III offenses that must be reported to the NC Board of Education can be found at http//www.ncpublicschools.org/research/discipline/offenses/

Examples of Level III Offenses

Please note that Level III Offenses are not limited to these examples but provide a guide for disciplinary action.

• Fighting / Physical assault/aggression causing injury on a student

• Bullying on the basis of race, ethnicity, religion or gender

• Extortion

• Violent assault resulting in serious injury, with or without a weapon

• Possession and/or use of a firearm on school property

• Threatening to use a weapon, regardless of whether it is in offender’s possession or not, whether look-alike or real

• Assault on school personnel or volunteer

• Bomb threat

• Serious damage or defacing of school property

• Arson

When making decisions regarding consequences of behavioral offenses consideration will be given to the following

• Student’s current school term discipline  history

mitigating actions related to the offense.

Aggravating actions related to the offence

Grievance Policy Procedures 

The following steps outline Raleigh Oak Charter School's grievance process for Parents / Legal Guardians and staff members.

Step 1

A parent or employee who wishes to file a grievance must first provide a request in writing to the building Principal or designee. A meeting will be scheduled and the matter may be resolved at that time.

Step 2

If a grievance cannot be resolved directly with the Administrators, the parent or employee may request in writing, within 15 days of the action or incident, a hearing with the Board. The Board has 30 days from receipt of that written notification to schedule and hold the requested hearing or deny the request for a hearing, with or without cause. The Board will provide written notice of the time and place to the parent or employee who filed the grievance, as well as the Administrators and any other relevant personnel.

Step 3 

The Board will communicate its final decision to all involved parties within 30 days of the hearing. The Board's final decision is the final step for all grievances.

Title IX Sex Discrimination and Harassment

Policies and Procedures  

Title IX of the Education Amendments of 1972 (“Title IX”) prohibits discrimination on the

basis of sex in any federally funded education program or activity. Sexual harassment,

which includes sexual assault and other sexual misconduct, is a form of sex discrimination.

Under Raleigh Oak Charter School’s Policy, Raleigh Oak Charter School prohibits sexual

harassment, sexual assault, sexual exploitation, stalking and retaliation. Raleigh Oak

Charter School complies with Title IX and has appointed Rodney Berry as the Title IX

Coordinator with overall responsibility for Title IX compliance. He can be reached at

rberry@raleighoakcharter.org or 919-424-7626.

Any student, employee, or applicant for employment or admission to Raleigh Oak Charter School who believes that he or she has been discriminated against on the basis of sex, in violation of Title IX, or has been a victim of sexual assault, sexual harassment, or other sexual misconduct, may file a complaint with the Title IX Coordinator. The Title IX Coordinator will assist the complainant in identifying the appropriate Raleigh Oak Charter School policy (with its grievance procedure) to resolve the complaint in a prompt and equitable manner.  The Title IX Coordinator may consult with other Raleigh Oak Charter School administrators, as needed, to resolve the complaint in the most effective manner.

The Title IX Coordinator is knowledgeable and trained in state and federal laws that apply to matters of sexual assault, sexual harassment, and other sexual misconduct, as well as Raleigh Oak Charter School policy and procedure.

Title IX Notice

Title IX Reporting and Grievance

Title IX Policy

Title IX Fact Sheet

Additional Resources

Alliance for Public Waldorf

Raleigh Oak Charter School

Parent Student Handbook 2021-2022 Acknowledgment Form

Thank you very much for taking the time to read and discuss the handbook with your child. We hope that it has been informative and helpful. Please do not hesitate to contact us with any questions or concerns. We are looking forward to the year ahead with your child. Please click on the link below to sign that you have read this handbook and reviewed it with your child/ren.

ROCS Parent Student Handbook Acknowledgement Form 

Raleigh Oak Charter School Board and Principal have the right to change and update the Raleigh Oak Charter Parent and Student handbook to meet the needs and requirements to maintain safety and orderly operation at any time.