School District of Solon Springs
1:1 Chromebook Handbook
Technology Vision Statement
The vision of the School District of Solon Springs is for technology to be a seamless,
transparent part of the educational environment, a tool that’s used to enhance a student’s ability to learn. Graduates of the Solon Springs School District will be able to successfully adapt to an ever-changing global society by being able to select the appropriate technology for the task and apply it.
Receiving Your Chromebook:
Chromebooks will be distributed prior to the beginning of the semester. Parents & Students must sign and return the 1:1 Chromebook Agreement before the Chromebook can be issued to their child.
Students will be trained on how to use the Chromebook by their teacher. Training documents and videos will be available online for students to refer to when needed.
Student Chromebooks and accessories (sleeve) will be collected at the end of each school year for maintenance over summer vacation.
Any student who transfers out of the School District of Solon Springs will be required to return his/her Chromebook and accessories. If a Chromebook and accessories is not returned, the parent/guardian will be held responsible for payment in full. If payment is not received the parent/guardian may be turned over to a collection agency.
Taking Care of Your Chromebook:
Students are responsible for the general care of the Chromebook which they have been issued by the school. Chromebooks that are broken or fail to work properly must be taken to the designated school person. If a loaner Chromebook is needed, one will be issued to the student until the Chromebook can be repaired or replaced.
○ No food or drink is allowed next to your Chromebook while it is in use.
○ Cords, cables, and removable storage devices must be inserted carefully into the Chromebook.
○ Students should never carry their Chromebook while the screen is open.
○ Chromebooks should be shut down when not in use to conserve battery life.
○ Chromebooks should never be shoved into a locker or wedged into a book bag as this may break the screen.
○ Do not expose your Chromebook to extreme temperature or direct sunlight for extended periods of time. Extreme heat or cold may cause damage to the laptop.
○ Always bring your laptop to room temperature prior to turning it on.
Carrying the Chromebook:
The protective shell of the Chromebook will only provide basic protection from everyday use. It is not designed to prevent damage from drops or abusive handling. Carrying the Chromebook in the issued padded sleeve or case in a backpack or book bag is acceptable provided the backpack or book bag is handled with care. For example, you shouldn’t toss the bag or drop the bag if your Chromebook is inside.
The Chromebook screen can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen.
○ Do not lean on top of the Chromebook.
○ Do not place anything in the carrying case that will press against the cover.
○ Do not poke the screen.
○ Do not place anything on the keyboard before closing the lid (e.g. pens, pencils, notebooks).
○ Clean the screen with a soft, dry anti-static, or micro-fiber cloth. Do not use window cleaner or any type of liquid or water on the Chromebook. You can also purchase individually packaged pre-moistened eyeglass lens cleaning tissues to clean the screen. These are very convenient and relatively inexpensive.
Using Your Chromebook
The Chromebook is intended for use at school each and every day. In addition to teacher expectations for Chromebook use, school messages, announcements, calendars, academic handbooks, student handbooks and schedules will be accessed using the Chromebook. Students must be responsible for bringing their Chromebook to all classes, unless specifically advised not to do so by their teacher.
All students are required to take their Chromebook home each night throughout the school year for charging. With the exception of 5th grade students whose chromebooks will remain at school. Chromebooks must be brought to school each day in a fully charged condition. Students need to charge their Chromebooks each evening. If students leave their Chromebook at home, they must immediately phone parents to bring the Chromebook to school. Repeat violations of this policy will result in referral to administration and possible disciplinary action.
Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes. The use of individual headphones/earbuds is encouraged.
At School: Printing functionality will be available on a limited basis at school and subject to classroom requirements. Teaching strategies will facilitate digital copies of homework.
At Home: The Chromebook will not support a physical printer connection. Instead, users may print to their home printers using the Google Cloud Print service. A wireless home network is required for this. http://google.com/cloudprint
Managing Your Files and Saving Your Work:
Students may save documents to their Google Drive, or they may save to an external memory device such as a USB flash drive. Saving to Google Drive will make the file accessible from any computer with internet access. Students using Google Drive to work on their documents will not need to save their work, as Drive will save each keystroke as the work is being completed. It will be the responsibility of the student to maintain the integrity of their files and keep proper backups. Students will be trained on proper file management procedures.
Personalizing the Chromebook:
Chromebooks must remain free of any decorative writing, drawing, stickers, paint, tape, or labels that are not the property of The School District of Solon Springs.
Students may add appropriate music, photos, and videos to their Chromebook. Personalized media are subject to inspection and must follow the School District of Solon Springs Acceptable Use Policy
Software on Chromebooks:
Originally Installed Software:
Chromebook software is delivered via the Chrome Web Store. These are web-based applications that do not require installation space on a hard drive. Some applications, such as Google Drive, are available for offline use. The software originally installed on the Chromebook must remain on the Chromebook in usable condition and easily accessible at all times.
All Chromebooks are supplied with the latest build of Google Chrome Operating System (OS), and many other applications useful in an educational environment. The Chrome OS will automatically install updates when the computer is shutdown and restarted.
From time to time the school may add software applications for use in a particular course. This process will be automatic with virtually no impact on students. Applications that are no longer needed will automatically be removed by the school as well.
Virus protection is unnecessary on the Chromebook due to the unique nature of its design.
Students are unable to install additional software on their Chromebook other than what has been approved by the School District of Solon Springs.
Students may be selected at random to provide their Chromebook for inspection. The purpose for inspection will be to check for proper care and maintenance as well as inappropriate material being carried into the school.
Procedure for Restoring the Chrome OS:
If technical difficulties occur, technical support staff will use the “5-minute” rule. If the problem cannot be fixed in 5 minutes, the Chromebook will be restored to factory defaults. In a One-to-One environment it is impossible for support staff to maintain a working environment for all if too much time is spent fixing every glitch that may arise. Restoring the Chrome OS will restore the device to the state in which the user originally received it. All student created files stored on a USB flash drive, or Google Drive will be intact after the operating system is restored. All files saved on the Chromebook that have been synced to Google Drive will be intact. However, all other data (music, photos, documents) stored on internal memory that has NOT been synced will not be restored unless the student requests that an attempt be made to salvage it.
Protecting & Storing Your Chromebook:
Chromebooks will be labeled in the manner specified by the school.
Chromebooks can be identified in the following ways:
● Record of serial number and School District of Solon Springs asset tag
● Individual’s Google Account username
Under no circumstances are students to modify, remove, or destroy identification labels.
Storing Your Chromebook:
When students are not monitoring their Chromebook, they should be stored in their lockers in the provided padded sleeve.- Nothing should be placed on top of the Chromebook, when stored in the locker. Students need to take their Chromebook home with them every night. The Chromebook is not to be stored in their lockers or anywhere else at school outside of school hours. The Chromebook should be charged fully each night at the student’s home. Chromebooks should never be stored in a vehicle.
Storing Chromebooks at Extra-Curricular Events:
Students are responsible for securely storing their Chromebook during extra-curricular events.
Chromebooks Left in Unsupervised / Unsecured Areas:
Under no circumstance should a Chromebook be stored in unsupervised areas. Unsupervised areas include the school grounds and campus, the cafeteria, unlocked classrooms, media center, locker rooms, dressing rooms, hallways, bathrooms, extra-curricular bus, in a car, or any other entity that is not securely locked or in which there is not supervision.
Unsupervised Chromebooks will be confiscated by staff and taken to the Principal’s office. Disciplinary action will be taken for leaving a Chromebook in an unsupervised location.
Repairing or Replacing Your Chromebook:
Chromebooks Undergoing Repair:
● Loaner Chromebooks may be issued to students when they leave their Chromebook for repair.
● If repair is needed due to malicious damage, the school may refuse to provide a loaner Chromebook.
● Repaired Chromebooks will end up with the original factory image as first received. It is important that students keep their school data synced to cloud drives so documents and class projects will not be lost. Personal information that cannot be replaced should be kept at home on an external storage device.
● Students and parents will be charged for Chromebook damage that is a result of misuse or abusive handling. Parents will be billed for parts and labor.
If a Chromebook becomes defective (at no fault of the student) after the initial warranty expires, The School District of Solon Springs will replace the Chromebook at no charge with a refurbished Chromebook of the same age or newer.
Intentional Misuse or Abuse:
The School District of Solon Springs will require that a police report be submitted in cases of theft. Fraudulent reporting of theft will be turned over to the police for prosecution. A student making a false report will also be subject to disciplinary action as outlined by the school discipline code.
Parents/Students will be charged for full replacement cost of a device that has been damaged due to intentional misuse or abuse.
Chromebook Technical Support:
Mr Zosel will be the first point of contact for repair of the Chromebooks. Services provided by Mr Zosel include:
● User account support
● Coordination of warranty repair
● Distribution of loaner Chromebooks
● Hardware maintenance and repair
● Operating System or software configuration support
● Restoring Chromebook to factory default
● System software updates
School District of Solon Springs
1:1 Day Use Policy/Procedures
Day Use Policy is limited to those students whose parents refuse the issuance of a Chromebook to their child for a variety of reasons OR if a student has lost the use of an individual Chromebook.
Students who work within the parameters of the Day Use Policy are still required to complete all assignments issued by his/her teacher. They may complete these on-line at home using a home device or they may complete them in a pencil-paper format. Individual directives on assignments will be given by the classroom teacher.
Students should go before school to their teacher and check out a Chromebook each day. They must return their Chromebook to the teacher prior to them leaving the school for the day-regular dismissal time or whenever they leave. While this may seem an inconvenience, we do not have the luxury of having extra Chromebooks in each classroom.
Day Use Chromebooks will be marked via their protective cases for identification. Students are still responsible for the care of this Chromebook. Parents are responsible for any damage to the Chromebook during day use and may be subject to a repair fee. A student may lose the use of a Chromebook at the discretion of the administration.
School District of Solon Springs
Chromebook Policy Handbook
○ I will take good care of my Chromebook
○ I will never leave my Chromebook unattended in an unsecured or unsupervised location.
○ I will never loan out my Chromebook to other individuals.
○ I will know where my Chromebook is at all times.
○ I will charge my Chromebook’s battery to full capacity each night.
○ I will keep food and beverages away from my Chromebook since they may cause damage to the device.
○ I will not disassemble any part of my Chromebook or attempt any repairs.
○ I will protect my Chromebook by always carrying it in a secure manner to avoid damage.
○ I will use my Chromebook in ways that are appropriate for education.
○ I will not place decorations (stickers, markers, writing, etc.) on the Chromebook.
○ I understand that the Chromebook I am issued is subject to inspection at any time without notice and remains the property of the School District of Solon Springs.
○ I will follow the policies outlined in the Chromebook Policy Handbook and the District Acceptable Use Policy while at school as well as outside the school day.
○ I will file a police report in case of theft or damage caused by fire.
○ I will be responsible for all damage or loss caused by neglect or abuse.
○ I agree to pay the full replacement cost of my Chromebook, power cord/charger, in the event that any of these items are lost or intentionally damaged.
○ I agree to return the Chromebook, power cord/charger in good working condition at the end of each school year.
○ I agree to transport my Chromebook at all times in an approved protective case.
School District of Solon Springs
1:1 CHROMEBOOK AGREEMENT
The following information must be filled out completely prior to the District distributing a Chromebook to your child. Failure to complete the following information may delay your Chromebook being issued. One form per child must be filled out.
Please initial each of the following:
______ I have read and discussed the 1:1 Handbook with my child. I understand that my child’s failure to follow the information and expectations outlined in this document may result in disciplinary or financial consequences.
Parent/Guardian Printed Name ___________________________________________
Parent/Guardian Signature _______________________________________ Date ______________
______ I have read and understand the Handbook. I understand that my failure to follow the information and expectations outlined in this document may result in disciplinary or financial consequences.
Student Printed Name ___________________________________________
Student Signature _______________________________________ Date ______________