Constitution of Redhill Raiders
1 The club will be called:
Redhill Raiders junior cycling squad
2 The Purposes of the club
The purposes of the club are to promote cycling, cycling skills and cycling competition among children and young people in the East Surrey area and community participation in the same area.
3 Permitted means of advancing the purposes
The committee has the power to:
a) Any young person for which the Club is in receipt of a completed membership form, duly signed by: His/Her Parent/Guardian. Children below the age of 16 may be elected as junior members without the right to hold office or vote at general meetinqs.
b) Voting members are any Parent or Guardian of a fully paid up Club member or elected persons acting on behalf of the club.
c) Membership of the Club shall be open to anyone young person interested in the sport on application, regardless of age, sex, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.
d) The Club may have different classes of membership and subscription on a non-discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
e) The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to the members.
f) The membership of the club shall be for one year, or a part thereof, ending on the last day of the calendar year.
5 All general meetings
6 Annual General Meetings (AGM)
The club will hold an AGM once in every calendar year and not more than 15 months after the last AGM. At every AGM:
7 Extraordinary General Meetings (EGM)
An EGM shall be called by the Secretary within 14 days of a request to that effect from the committee or on the written request of not less than (insert number of members) members signed by them. Such an EGM shall be held on not less than 14 or more than 21 days’ notice at a place decided upon by the committee or in default by the Chair.
8 The Committee
Subject to these Rules the Committee shall have responsibility for the management of the Club, its funds, property and affairs.
B) Property etc
i. The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules.
ii. The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
iii. The Club may also in connection with the sports purposes of the Club:
a) Sell and supply food, drink and related sports clothing and equipment;
b) Employ members (though not for playing) and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present;
c) Pay for reasonable hospitality for visiting cyclists and guests;
d) Indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
iv. The Committee will have due regard to the law on disability discrimination and child protection
C) Composition etc.
i) The Committee shall consist of at least three and not more 6 members (including Officers).
ii) The Committee members may co-opt club members (up to the maximum permitted number) to serve until the end of the next AGM.
iii) Any Committee member may be re-elected or re-co-opted without limit.
iv) A Committee member ceases to be such if he or she ceases to be a member of the Club, resigns by written notice, or is removed by the Committee for good cause after the Member concerned has been given the chance of putting his/her case to the Committee with an appeal to the Club members, or is removed by club members at a general meeting. The Committee shall fairly decide time limits and formalities for these steps.
D) Committee Meetings
a) Whenever a Committee member has a personal interest in a matter to be discussed he/she must declare it, withdraw from that part of the meeting (unless asked to stay), not be counted in the quorum for that agenda item and withdraw during the vote and have no vote on the matter concerned.
b) The Committee may decide its own way of operating. Unless it otherwise resolves the following rules apply:
E) Delegation etc.
The Committee may delegate any of their functions to sub-committees but must specify the scope of its activity and powers; the extent to which it can commit the funds of the Club; its membership; its duty to report back to the Committee. The Committee may wind up any sub-committee at any time or to change its mandate and operating terms.
Annual club reports and statements of account must be made available for inspection by any member and all club records may be inspected by any Committee member.
10 Winding up the club
Constitution adopted at a meeting held at: On: Name: Signed: Witnessed by: Signature: Occupation: Witness Address: Postcode: Details needed to complete the model constitution Before you can complete the model you will need to have made decisions on the following matters. It may help you in this process to refer to the following notes:
• The name of the club Clause 1;
• The sport or sports which the club will promote and the area Clause 2 in which it will operate;
• Period of notice for general meetings Clause 5(b);
• Quorum for general meetings Clause 5(C);
• Number of members required to demand an EGM Clause 7;
• Minimum and maximum number of Clause 8(C)(i) members of the committee.