MACEDON PUBLIC LIBRARY

Long Range Plan

 2020-2023

 

 

Developed by:

The Community of Macedon

&

Macedon Public Library Board of Trustees

As amended by strategic planning committee: May 12, 2020

Approved by Library Board of Trustees: May 18, 2020

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Macedon Public Library

 

Long Range Plan

for

 Services, Programming

and Development at the Macedon Public Library

 

*Developed July 2019

Amended May 12, 2020 due to COVID-19 Pandemic

Amendments approved: May 18, 2020

 

To be reviewed quarterly

 

 

 

 

 

 

 

 

 

 

 

 

Contents

Background.......................................................................................................................................4

Vision.................................................................................................................................................5

Mission..............................................................................................................................................5

Values................................................................................................................................................5

Goals & Priorities.............................................................................................................................7

 

 

 

 

 

 

 

 

Background

 

1.                          The Macedon Public Library (MPL) is a municipal public library situated within the Village of Macedon.  The library receives funding as part of the tax levy collected by the Town of Macedon.  The library receives a small amount of additional funding as a result of previous school ballot referendum votes held in both the Palmyra-Macedon and Gananda School Districts.  To date, the library is also given a small amount of non-contractual funding from the Town of Farmington to account for a significant number of Farmington residents using this library (on average

10 % of our circulation is attributed to Farmington residents).

2.                          The library is staffed by the equivalent of just over 4  full-time employees. Two staff members are full-time and the rest are part-time working 25 or less hours per week.  There are five active volunteers during the spring, summer and fall months.  During the winter, the number of active volunteers is often only two or three.  One employee, the director, holds a Masters in Library and Information Science from an American Library Association accredited program as mandated by the State of New York due to the size of the service population of MPL.

3.                          The Macedon Public Library exists to provide equal access to information in an array of formats to all community members.  Providing access to a diverse array of information is critical to maintaining the firm foundation of the United States of America as a Democratic nation and empowers all citizens to be empowered citizens and individuals.

4.                          Macedon does not have a high number of economically disadvantaged citizenry  The poverty rate is 5.2%, equating to approximately 500 individuals being below the poverty line. [1] American Factfinder

Data Access and Dissemination Systems (DADS) accessed June 11, 2019 https://factfinder.census.gov/faces/nav/jsf/pages/community_facts.xhtml

The economic situation of the majority of residents is average, and even above average, in comparison to many other communities within New York State. Nearly 80% of Macedon residents subscribe to broadband internet service within their own homes. Source: 2013-2017 American Community Survey 5-Year Estimates Most also value education and reading as can be evidenced by the continuous passage of school district budgets over the past five years and the strong level of book circulation at the library. Two areas of need are providing technology literacy skills to adults and maintaining our collection of extremely current reading materials for all ages.

5. The Macedon Public Library serves a chartered population of approximately 10,000 people.  Approximately one third of residents are active patrons.  This library also attracts active patrons from other municipalities including (but not limited to): Palmyra, Farmington, Manchester, Shortsville, Victor and Walworth.

6.  Currently, the library circulates the most materials to adults, with adult fiction being the most highly circulated item type.  The majority of patrons tend to be females that are middle-aged to senior-aged followed closely by mothers of young children.  The circulation of videos and children’s materials is also remarkable, but does not exceed the circulation of literature for adults.  The library is actively engaged in attracting more young adults to increase the circulation of teen resources and attendance at teen programs.  The library is also considering viable means of attracting more males of all ages to the library.

Vision

Connect people and ideas while inspiring delight and a strong desire to return.

 

Mission

Connecting people and ideas with outstanding customer service, easy access to diverse, relevant resources and a memorable experience.

 

Values

      Integrity:  All patron information will be treated with absolute confidentiality at all times.

      Communication: We will keep the community informed of our resources, programs and services and use a variety of tools to keep the lines of communication open.

      Creativity: We will offer resources, programs and services targeted at promoting creativity within the community.

      Accountability: We will be openly accountable to the community members.

      Respecting Diverse Needs:  We recognize that there are many different reasons people choose to use the library.  We respect educational and recreational informational needs and do not judge the needs patrons choose to unveil to us.

      Community Partnership: We strive to partner with local community members, businesses and organizations to provide the best possible library.

      Ethical and Professional: All library staff and volunteers will consistently treat patrons honestly, amiably and professionally.

      Commitment to Excellence:  All library staff will be trained thoroughly at staff meetings, system meetings and attendance at library or technology orientated conferences in order to provide the highest level of service.

      Optimistic Attitude: An uplifting and positive culture and feel will consistently be maintained at the library.

      Inspiring and Empowering: All staff will go above and beyond to model excellence and promote self-efficacy to assist community members in reaching and exceeding their information needs.

      Delight: Patrons will leave the library happier then when they entered and have a strong desire to return.

Goals and Priorities

 

I.  Seek secure funding in line with our staffing, resource and programming needs.

      In recent years, the library trustees have worked at developing better communication with the Town Council about budgetary needs and have successfully advocated for increased funding in an effort to keep pace with the increased use of the library.

 

In order to advocate for continued increased funding, the library will:

      Develop a stronger relationship with the town by having a library liaison to the Town attend a minimum of 12 Town Board Meetings per year for the purpose of reporting to the Town any remarkable library activity, concerns or requests as well as providing feedback to the trustees on town-related issues.

          Library Board of Trustees

          Continue to provide the Town with a Quarterly report that includes financial information and relevant statistics that describe the library’s successes.

          Library Director/Library Finance Officer and/or Library Board President

          Provide the Town Board and all community members with an Annual Report to the Community by March 31 of each year.  The plan shall include usage statistics and the financial picture of the library for the past year tied to the library’s mission, goals and objectives as identified in the long range plan. It shall also include the current status of staffing, resources and programming including all increases and decreases over the past year.

          Library Director/Finance Officer and/or Library Board President

          Invite the Town to special events, such as those celebrating grant funding. At these events help the community to understand the role of grant funding versus sustainable funding.  This will increase the community’s understanding of the use of the resources provided by the Town.

          Library Director/Library Board of Trustees

          Apply for funding opportunities in consultation with the Library Board of Trustees to increase services and offerings at the library.

          Library Director/Library Board of Trustees                                           

II.   Hire staff, interns or consultants able to: teach one on one technology and idea factory classes to patrons, train staff on new technology skills as per the minimum standards recommendations of NYS Department of Library Development, and deliver teen programming.

*Mandated: Train all staff on new technology skills as per the minimum standards recommendations of NYS Department of Library Development.”

      Explore and apply for funding when opportunities arise (in consultation with the Library Board of Trustees) for training and technology classes that can be offered to both library staff and to the community.

          Library Director/Library Board of Trustees 

      Explore partnerships with local businesses and institutes of higher education to offer internship opportunities related to programming (ie: teen and technology training classes).

          Library Director/Finance Officer and/or Library Board President 

III.   Sustain Current Library Hours and Explore Opportunities to Increase or Optimize Hours

* Explore Opportunities to increase or optimize library’s hours through technology or other means, such as open hours or online library programming.

      Ensure the annual budget is adhered to in order to demonstrate fiscal responsibility to the Town of Macedon Board of Trustees.

          Library Director/Library Board of Trustees 

      Identify opportunities (whenever possible) to increase funding such as through special tax mechanisms or improved interest rates).

          Library Director/Library Board of Trustees 

      Regularly examine the usage data of the library and survey the community to determine if there are appropriate schedule changes for current staffing/library hours.

          Library Director/Library Board of Trustees 

      Discuss the data on usage, budget adherence and fiscal changes with the Town Liaison to the Library Board of Trustees in order to obtain the most up to date information on the Town of Macedon’s budget requirements.  When deemed prudent by the Library Board of Trustees in consultation with the Library Director, the Library Board of Trustees will request appropriate increases in funding from the Town of Macedon.

          Library Director/Library Board of Trustees 

 

 IV.  Provide the Community with a Comfortable and Desirable Space

●         Advocate with the Town of Macedon for updates to the library facility/space as appropriate (eg. painting of the Community Room).     

          Library Director/Library Board of Trustees 

●         As appropriate and within budget, update the furnishings and redesign the use of space.  This can be accomplished by planning for expenses (e.g., chairs reupholstered), surveying of library patrons, and/or in kind donations from community members as approved by the Town of Macedon.

          Library Director/Library Board of Trustees 

 V.  Evaluate the Plan Regularly

●         This plan shall be reviewed quarterly to assess progress.  Amendments and re-envisioning shall be recommended and approved as needed.

          Library Board of Trustees