Personal Property Guidelines and
Procedures for Lost and Left Property

These Guidelines are applicable to all students and visitors in the Senior School plus any external lettings using School facilities.

The Junior School have separate procedures its pupils, including those in an EYFS setting.

Guidelines on bringing personal property to School

The School accumulates a lot of lost and/or left property, therefore these guidelines aim to:

Encourage students to take responsibility for their own property;

Increase the amount of lost property that is found independently by students;

Reduce the amount of lost and left property left unclaimed in the School.

In order to help students take more responsibility for their belongings, the School has a number of “shared area” and changing room lost property boxes.  Keeping the “lost” items close to where they were mislaid, it gives the students a chance to find them independently.

The School does not insure personal property and will accept no responsibility for loss or damage to the personal property unless the item has been specifically handed to a member of staff, who has accepted responsibility for their safekeeping, or unless caused through the School’s negligence.  

The buying and selling of goods for personal profit is not permitted on the School premises.

Students are encouraged to take responsibility for their personal property

Whilst we cannot allocate individual lockers to each student, every effort will be made to provide one to any student who requests one from their Head of Year/School.  Students are required to provide their own padlock.

A bag rack is available for the Lower School outside the Christopher Simon Building and Holden Hall; there is one for the Upper School outside the Derby Building.  These are open for daytime-use and secured overnight.

Students are asked to take their belongings home each day, but where this is not practical, belongings must be stored in their allotted bag racks or lockers.

Students should make sure that their personal property (and any School property that has been issued to them), is kept safely on their person, locked in lockers or placed considerately in their allotted bag rack.

Students should not bring large sums of money to School.

We appreciate that replacing lost uniform and equipment is expensive and so to minimise the possibility of property being lost, students and parents are asked to make sure that all items of clothing and equipment are suitably labelled by using full names or initial and surname, rather than just a first name or initials - for example, “John Jones” is much better than “John”.  

What to do if you have lost something:

Check the shared area lost property boxes:

Any belongings found in the Gym, Pavilion or Swimming Pool changing rooms will be placed in a box in that area.  Students are encouraged to retrace their steps and look in the location they last saw their belongings.  

Any belongings found in classrooms/common rooms/corridors will be left on the nearest bag rack/locker in that area, for as long as reasonably acceptable.

Any belongings found in the Library will be placed in a box in that area for as long as reasonably acceptable.

Any belongings found in outdoor social areas or elsewhere around the site, will be taken to the nearest bag rack/locker in that area and left for as long as reasonably acceptable.

As long as your belongings have your name and class clearly marked on them, you should be able to find them quickly!

For reasons of hygiene, food items, swimwear, underwear and towels will be binned when found.

External lettings using School facilities are asked to contact estates@chschool.co.uk if property has been left in School.  The Estates team will make every effort to locate left items and arrange collection.

Where are the Lost Property boxes?

Gym boys changing room

Gym girls changing room

Swim boys changing room

Swim girls changing room

Under the stairs in the Pavilion

Under the stairs in the Pavilion

In the the Library Learning Resource Centre, Main Building

Outside the Dining Room near Drama Studios, Main Building

In the foyer near Grab & Go, in the area outside Learning Support, Main Building

How long will items be kept in School?

A School-wide sweep-up will take place for Open Days, other public events, at the end of each term, or when the Lost Property boxes become too full.  Students will be given notice to take their belongings home before contents of Lost Property boxes and bag racks are emptied and a table-top counter set up.  Students will be encouraged to take responsibility for looking for any lost property here - details will be announced in the Daily Bulletin.

We accept that this approach is not always a success and so parents will also be given an opportunity to come into School and collect any named property not claimed from the table-top counter - these occasions will be advertised in the Friday Flyer.

Item

Length of time kept

Outcome

Any named property

The remainder of the term

Either be kept as spares, donated to the Parents Association for sale if possible, or binned where necessary.

Keys

The remainder of the term

Binned

Unnamed School uniform and Sport kits and equipment

The remainder of the term

Either be kept as spares, donated to the Parents Association for sale, or binned where necessary.

Named and Unnamed non-CHS coats, shoes and clothing

The remainder of the term

Donated to the Parents Association for collection in Bag2School.

Classroom equipment (pencil cases, calculators, books, tupperware)

The remainder of the term

Either be kept as spares in the Learning Resource Centre or binned where necessary.

Exercise books and work

The remainder of the term

Binned

Named and Unnamed holdalls/bags

The remainder of the term

Contents emptied and donated to the Parents Association for collection in Bag2School, or binned where necessary.

High value items (digital devices, watches etc.)

The remainder of the academic year

Wiped (where possible) and where possible sold with the nearly new items or binned where necessary.

A School-wide sweep-up of boxes, bag racks and lockers will take place at the end of each summer term (padlocks will be cut unless the Head of Year/School passes a request to the Estates team).  

Students will be given sufficient notice to take their belongings home before contents of Lost Property boxes and bag racks are emptied and an end-of-year  table-top counter set up.  Students will be encouraged to take responsibility for looking for any lost property here - details will be announced in the Daily Bulletin.   Parents will also be given a final opportunity to come into School - these occasions will be advertised in the Friday Flyer.

SLT member responsible:

Deputy Head (Pupil Welfare)

supported by the Senior Operations Manager

Date of approval:

June 2018

Proposed review date:

June 2020

Primary policy:

Behaviour Management and Pastoral Care Policy

Other related policies and procedures:

Equality and Diversity Policy        

To view previous versions of this document please email enquiries@chschool.co.uk