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LB meeting minutes July 2018.docx
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DICKINSON AREA LIBRARY BOARD MEETING

July 17, 2018

Present:  Johnna Douthit, Rita Ennen, April Frank, Paula Martin

Special Guest:  Joe Larrivee

Handed out floorplan drawings.  He will put these into a pdf and send out.  A walk-thru was done and the overall impression was that the buildings are in great shape.  The drawings of the floorplan were shared and it was agreed to make the changes that are needed.

-Discussed program issues to address in building planning

-Shared upper level plan grid

-Talked about moving adult section out of the basement and making it an all-children’s section.  Staff offices and break room will be in area currently occupied by the bookmobile.

The used bookstore building will be located in the NW section of the library building.

The elevator was discussed and the various accidents involving kids.  Maybe that can be addressed during the renovation.  Joe will talk to the vendor who works on the elevator.

August 10th – Joint meeting of the various boards planned.  Should have a pretty concrete plan.  Would like to hold community meetings in late August and begin fundraising after that.  How the fundraising effort goes will determine when the project can begin.

April made a motion to approve the amended minutes.  Johnna seconded.

Reviewed budget.  The expenditures are about half and the year is half gone.  85% of the revenue is in.

Johnna made a motion to approve expenditures.  April seconded.  Motion approved.

Director’s Report – Rita presented to the commission.  Summer sign-ups have increased from last year.  Pizzas were a hit.  We had 40+ 5-11 year olds during lunch.  Pizza goes to the middle of August.  It was suggested to make a big thank you card for Pizza Ranch and have the kids sign and decorate it.  This would be done at the end of August.

A one-half benefitted person is being added into the budget (adult programming and staffing on Saturdays).  Would also hire an outreach coordinator who would possibly be in charge of putting together a volunteer program.

Unfinished business –

  1.  ARC property has been demolished.
  2. Building committee agreed with report as given by Joe Larrivee
  3. North side landscaping – new plants already there and benches have been delivered.  August 3rd – ribbon cutting

New Business –

  1.  Staff Work Day – August 10th (Friday) Johnna made a motion to close the library on this date.  April seconded.  Motion approved.
  2. Joint Board meetings – August 10th at 3:00 p.m.  Joe will update all boards together.

Next meeting will be September 11th at 4:00 p.m.