ZEELAND PUBLIC SCHOOLS

BOARD OF EDUCATION

REGULAR MEETING AGENDA & MINUTES

March 18, 2019

Zeeland West High School Cafeteria

3390 100th Avenue

6:00 PM

PRESENT:           Board of Education:  

                            Administrators:

ABSENT:             Board of Education: Rick Dernberger

GUESTS:             

I.    CALL TO ORDER:       6:00pm                                                                  Tom Den Herder

        A.   PLEDGE OF ALLEGIANCE:                                                           Cal De Kuiper

        B.   RECOGNITION:

          C.   ACKNOWLEDGEMENT OF VISITORS:    

II.   SUPERINTENDENT COMMENTS

III.  AGENDA MODIFICATIONS

IV.  CONSENT AGENDA

A.          Minutes of the February 18, 2019 regular board meeting were approved.

B.          Approved bills paid as of February 2019.  Checks 127666-127941

ACCOUNTS PAYABLE:              $1,065,096.92

PAYROLL:                                      3,989,901.98

TOTAL:                                   $5,054,998.90

C.  Approved leave of absence for Lacy Erismann, ELA Teacher at ZEHS, for the 2019-20 school year.  

April DeWitt moved and Linda Bush supported the motion to accept the Consent Agenda as presented.

VOTE: All Yes (6)

V.   DISCUSSION

A.           1:1 iPad Refresh     iPad Bid Recommendation, 2019-20a - Lynn VanKampen presented the bids for 1190 new iPads/cases for 6th/9th grades for the 19-20 school year.  The costs are as follows: 1,190 units from Apple at $294.00 each = $349,860 (cost includes required licences & certain apps); iPad cases from UZBL, 1,190 units at $25 each = $29,750.

B.           Recommendation for West J Wing Technology - Lynn VanKampen presented the recommendations from our technology leadership team as follows: 

1.        Viewsonic LED TVs and cart mounts from CDWG, 6 at $2,895 = $17,370

2.        Avermedia Doc Cameras from CDWG, 6  at $276 = $1,656

3.        Epson Science Projectors/Mounts from CDWG, Inc 2 at $1,371 = $2,742

4.        50” Vizio TVs/Peerless Mounts from CDWG, 2 at $641.87 = $1283.74

5.        Dalite Model C, Proj screens/mounts from AVI/SPL, 2 at $769.41 =  $1,538.82

6.          Shoretel phones/licensing from Sirus of Holland, 15 at $232.47 = $3,487.05

Total purchase request is for $28,077.61 from Bond related funds.  Remaining project technology will be selected once the space has been opened for occupancy.  All supporting documentation for the quotes is linked:  West J Wing Tech Recommendation, March 2019.

C.         Bid Recommendation for Paving Projects - Lynn VanKampen presented the recommended bid for paving part of Woodbridge Elementary parking areas, the drive between East and West High School, and the East High School bus loop.  Kelly Rademacher and GMB reviewed all bids; low bid received from Site Work Solutions for $415,750.  Funding source is the Building & Site Fund.   Reference the map of paving projects.

D.        Process for Evaluation of the Superintendent  -  Cal DeKuiper reviewed the proper procedures for the evaluation of the superintendent as was discussed in closed session in the previous month.  Timeline is as follows:

March 18        Mary Miilu sends each board member an individual link

March 25         Noon deadline to submit individual evaluations to Mary Miilu

March 27        Curriculum Committee review

April 12        Agenda Planning  

April 9                Finance Committee review

April 15         BOE Regular Meeting - Report summary of evaluation findings and potentially act on superintendent’s contract.  As a reminder, there is no need to act on any financials as this is now part of the contract just like all other contracted employees.

VI.   ACTION:  

A.          TECHNOLOGY BID RECOMMENDATION - IPAD REFRESH

Linda Bush moved and Ron Scott supported the motion to approve the iPad refresh technology bid as reviewed in Discussion Item A above.

VOTE:   All yes (6)

B.  TECHNOLOGY BID RECOMMENDATION - ZWHS J WING

Ron Scott moved and Todd Brennan supported the motion to approve the technology bids for the Zeeland West J Wing, totalling $28077, per above Discussion Item B above.

VOTE: All Yes (6)

C.  PAVING BID RECOMMENDATION

Mark Snyder moved and Todd Brennan supported the motion to approve the paving bids for Woodbridge Elementary and the high school campus per Discussion Item C above.

VOTE:  All Yes (6)

VII.   SUPERINTENDENT REPORTS  

A.        Meals Served - Cal De Kuiper called attention to the great work being done in the Food Service Department, with the number of meals served significantly increasing, due in part to trying new menus, asking students for feedback, and offering special events from time to time.

          B.  Snow Day Survey Results

          895 responses from the survey - results are as follows:

A two-hour school delay is...

• 77%   a good choice.
• 6%  a good choice for fog but not winter weather.
• 17%   a bad choice

As of March 8, ZPS has closed 11 days this year for weather. Do you think these cancellations were justified?

• 65.3%  completely agree
• 28.8%  somewhat agree
• 4.2%  somewhat disagree
• 1.5%  neutral
• 0.2% disagree

        C.  Cal De Kuiper advised the board that MASB Level One Leadership honors were                           awarded to Rick Dernberger & April DeWitt.

The regular meeting of March 18, 2019 adjourned at __________________________.