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Code of Conduct
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Greater Sacramento Friends

Code of Conduct

Overview

Our Meetup supports freedom of expression and all members are expected to respect each others’ life choices; no matter how different they may be from your own. Love and respect one another. Communicate with one another. Do not tread on one another.

The Greater Sacramento Friends, herein referred to as GSF, organization is dedicated to growing a sense of community in the greater Sacramento area, to enriching it, and making it a more worthwhile place. To that end, we are dedicated to providing a safe, inclusive, and open environment in which all people are welcome to share their ideas, thoughts, and experiences with each other in the greater Sacramento, and beyond, community.

In that vein, we want to provide a harassment-free experience for everyone, regardless of gender identity or expression, sexual orientation, disability, physical appearance, body size, race, age, religion, or non-religion. We encourage the use of and respect for preferred personal pronouns. We openly support progressive, civil rights movements. We also support the LGBTQ+ community and want you to feel comfortable being the best version of yourself.

We do not tolerate harassment of participants in any form. Harassment includes (but is not limited to) offensive comments & communication related to age, gender, sexual orientation, disability, physical appearance, body size, race, religion, sexual images, deliberate intimidation, stalking, sustained disruption of discussions or other events, and unwelcome sexual attention. If a participant engages in behavior that violates this code of conduct, the organizers may take any action they deem appropriate, including warning the offender or expulsion from the group.

GSF prioritizes marginalized people's safety over privileged people's comfort.

This code of conduct applies to all spaces physically and virtual managed by GSF. This includes Slack, Meetup events, volunteer opportunities with other organizations we are involved with, and any other forums created by the GSF members which the community uses for communication. In addition, violations of this code outside these spaces may affect a person's ability to participate within them.

If you believe someone is violating the code of conduct, we ask that you please report it to an organization council member. For more details please see our Reporting Guidelines.

This isn’t an exhaustive list of things that you can’t do. Rather, take it in the spirit in which it’s intended - a guide to make it easier to enrich all of us and the various communities in which we participate. In sum, be excellent to each other and follow the Golden Rule: Treat others as you would want to be treated.

Open Source Citizenship

A supplemental goal of this Code of Conduct is to increase open source citizenship by encouraging participants to recognize and strengthen the relationships between our actions and their effects on our community.

Communities mirror the societies in which they exist and positive action is essential to counteract the many forms of inequality and abuses of power that exist in society.

If you see someone who is making an extra effort to ensure our community is welcoming, friendly, and encourages all participants to contribute to the fullest extent, we want to know. Examples may include:

Expected Behavior

General Guidelines

In order to promote the overall health and longevity of the community we expect that all members participate in an active, authentic, and productive way. This includes, but is not limited to:

We all hold each other accountable for our actions; if you see something, say something. This applies to all behavior guideline subsections.

Personal Identity Guidelines

Members come from all walks of life and may observe different beliefs and traditions than that of your own. It creates a unique opportunity to step outside one’s comfort zone and see the world through someone else's eyes. With that said, it is also important that there is mutual respect regarding personal identity:

If you do not know someone’s name or preferred personal pronoun set it is better to ask than to guess. If you are not comfortable using someone’s personal pronouns of choice simply refer to them by name; the most personal pronoun of them all. The UC Davis LGBTQIA Center has an extensive use guide and list of pronoun options.

Non-organizer members are not obligated to interact with any other member. However, members are obligated to treat all other members with respect. If someone is disrespecting a member we ask that you disengage and report it to a co-organizer, event organizer, or someone that will advocate for you on your behalf. We strongly believe in the constitutional right to free speech but members do not have a right to hold anyone socially or verbally hostage.

Pandemic Guidelines

Additionally, we have established guidelines regarding additional expected behavior in a national pandemic crisis:

Unacceptable Behavior

The following behaviors are considered unacceptable within our community, although this should not read as an exhaustive list:

Consequences of Unacceptable Behavior

Unacceptable behavior from any community member, including sponsors and those with decision-making authority, will not be tolerated.

Anyone asked to stop unacceptable behavior is expected to comply immediately.

If a community member engages in unacceptable behavior, the community organizers may take any action they deem appropriate, up to and including a temporary ban or permanent expulsion from the community without warning.

Responsibility and Liability

The last thing we want or expect is for our group to negatively impact someone’s life and we strive to maintain a safe, welcoming environment for all. However, it is important to have procedural guidelines and set expectations in the event that personal injury or criminal activity occurs:

Personal Injury

By participating in GSF events you acknowledge that the GSF is not responsible for accidental injury related to events; particularly with regards to sports and outdoor adventures. Accidents happen and we have a reasonable expectation that members will be responsible for their own health and safety. By participating you declare that you are in reasonable health to safely and successfully participate in strenuous activity. By participating you hereby excuse the GSF from any responsibility related to accidental, personal injury.

Criminal Activity

It is improbable that the group will be used as a vehicle to commit crime. We take precautions to meet in high traffic, public spaces and like to check in on attendees to see how things are going. However, in the event the group is witness to a crime, it is the responsibility of the group to cooperate fully with intermediaries or law enforcement to fully realize the investigation of said crime. Criminal behavior is unacceptable and we will report any behavior we deem criminal to the appropriate authority.

Please do not hesitate to pull an organizer, member, or venue staff aside to report suspicious activity. Alternatively, please call the authorities yourself, if you are able.

Reporting Guidelines

If you are subject to or witness unacceptable behavior, or have any other concerns, please notify a GSF organization council member as soon as possible, using whatever medium (Discord, text, phone, email, in person conversation) you feel most comfortable with.

The council reserves the right not to act on complaints regarding:

Additionally, if you feel you have been falsely or unfairly accused of violating the Code of Conduct please do not hesitate to reach out to a council member.

Leadership Structure

Roles

Meetup offers five distinct roles: Organizer, Co-organizer, assistant organizer, event organizer, and member. Organizers, co-organizers, and assistant organizers are logistically treated as co-organizers. Event organizers are logistically treated as event hosts; those solely responsible for hosting and running events, but not voting.

There may only be one co-organizer holding the organizer seat at a time and they are responsible for making the Meetup payment on behalf of the group. This is a limitation of the Meetup app.

As of 06/22/2021 Co-Organizer Oz Zamani holds the “Organizer” seat. All Co-Organizers have an equal say in the direction of the group.

Voting-capable co-organizers may elect to hold the seat they see appropriate for themselves without contest. Non-voting organizers may request a voting or step down from a voting role. Both roles are equal in title but different in purpose and commitment to leadership.

Voting

This is a democracy; each organizer has an equal say in the future of this organization. Each voting organizer is allotted one vote per measure. Measures may include, but are not limited to, changes to the code of conduct, changes to events, changes to leadership, and so on.

Voting occurs when the majority of leadership calls a vote. Members may call attention to various issues and ask the leadership to advocate for them on these issues. Members may also bring up measures at membership meetings. The leadership must provide ample time and knowledge, to all voting-capable organizers, to respond to the measure.

If an organizer is not able to cast a vote in a timely manner, that organizer is given ample time and knowledge to respond to a measure, an additional week, before they abstain by default.

Elections

The ‘Organizer’ Seat

After creation, future organizers are voted upon and promoted immediately outside an exigent circumstance. The individual holding the organizer seat may relinquish the seat at any time. The organizer seat is revisited at regular intervals. If an organizer is expected to take a leave of absence a vote must occur. Organizer seat voting includes a ‘vice organizer’ vote wherein, if the co-organizer holding the organizer seat needs to step down but needs to pass the seat to another individual before a vote can be held, the seat will be held by that ‘vice organizer’ until the vote occurs.

Number of Voting Candidates at Any Given Time

There must always be an odd number of voting-capable organizers in order to prevent ties. As a result, new voting-capable organizers are elected in pairs.

In the event a co-organizer seat becomes vacant

This creates an uneven count. The seat must be immediately filled or dissolved before any vote is considered. By vote, the current co-organizers will elect a representative to select a new voting council member. No voting council member should ever be compelled to dissolve their own seat; do not grant privileges you intend to relinquish without complete transparency.

Cooperation and Problem Solving Strategy

The organizer group is a team. Therefore, all challenges shall be treated as exterior to the organizer group. The organizer group cooperates to resolve the challenge together. If, at any point, an organizer feels they are not being respected or heard, it is the responsibility of the group to take the accusation seriously and resolve it with complete transparency. Organizers must lead by example. No one organizer’s power exceeds another. No one organizer’s responsibility is greater than another.

Scope

We expect all community participants (contributors, paid or otherwise; sponsors; and other guests) to abide by this Code of Conduct in all community venues–online and in-person–as well as in all one-on-one communications pertaining to community business.

This code of conduct and its related procedures also applies to unacceptable behavior occurring outside the scope of community activities when such behavior has the potential to adversely affect the safety and well-being of community members.

Contact info

Feel free to contact any of the GSF organizers at any time:

Co-Organizers: Event Hosts and Voting Council

Kevin Brito

Andrew Hudson

Brandon Knieriem - BrandonKnieriem26@gmail.com

Alex Magrino

Alon Pekurovsky

Oz Zamani

Katrina Tran

License and attribution

This Code of Conduct is distributed under a Creative Commons Attribution-ShareAlike license.

Portions of text derived from the Denver Devs Code of Conduct which itself borrowed from the Django Code of Conduct, the Geek Feminism Anti-Harassment Policy, and the Citizen Code of Conduct

Revision 1.3. Posted 07/27/2021