Regional Collections Grant
2018 Project Worksheet
This worksheet is intended to help applicants develop answers in advance of filling out an application for the Regional Collections (RBDB) grants. Application submissions will only be accepted online. Applications are due by February 1, 2018.
All applicants must be given approval by the Institutional Director to submit the application. Also, if awarded this grant, you must agree to share project results at a future CDLC event or in a CDLC publication. Unless other arrangements have been made, all projects will need to be completed by June 30, 2019, or award money will be forfeited.
A copy of your application will be emailed to the contact person following the submission of the form.
1.1. Name of Organization: ___________________________________
1.2. Contact Name: ___________________________________
1.3. Contact Title: ___________________________________
1.4. Contact Phone Number: ___________________________________
1.5. Contact Email: ___________________________________
2.1 Type of Grant Applying For:
____ Retrospective Conversion -- Projects involving the creation of digital catalog records from existing analog description formats (e.g. conversion of card catalog records to MARC records)
____ Metadata -- Projects involving creation or enhancement of metadata (e.g. fixing descriptive metadata for a collection of digitized photographs)
____ Digitization -- Projects involving the capture of analog materials in digital formats and may include the creation of descriptive metadata (e.g. scanning and describing a collection of maps, digitizing paper newspapers, etc.)
____ Newspapers -- A subset of digitization. For inclusion in the NYS Historic Newspapers project, newspapers must be on microfilm. If you are applying for this grant, you will be required to answer a series of additional questions below. If you are interested in digitizing paper newspapers, apply for a digitization grant.
2.2. Amount Requested: $______________________
2.3 Briefly describe the project you are seeking funding for. In your project description, include such things as historical or research value, how many titles will be created, converted or enhanced with these funds, etc. Also, please include a breakdown of how the amount requested will be spent.
2.4 Describe your institution’s commitment to improving access to or raising the visibility of regional collections and content while meeting CDLC’s strategic goals.
CDLC's Plan of Service and strategic goals are located here: http://bit.ly/2hUutOD
2.5 How will your material be made accessible?
2.6 For items dating later than 1923, are you the copyright holder or do you have permission to digitize and put online?
______Yes ______No ______ Unsure*
*Here are some resources to help you determine copyright status:
3.1 Newspaper Title _____________________________________________
3.2 Date Run ___________________________________
3.3 Are there missing dates in the newspaper run?
If yes, please explain. _________________________________________________
3.4 Number of microfilm reels ______________
3.5 Approximate number of frames/pages _____________
3.6 Do you own master copies of the microfilm?
3.7 What condition is the microfilm in?
3.8 Is the microfilm frequently used?
3.9 Can the microfilm leave your facility for several weeks?
************This worksheet is intended to help applicants develop answers in advance of filling out an application for the Regional Collections (RBDB) grants. Application submissions will only be accepted online.