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COVID-19 Parent/Guardian Guidelines 2022
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Family Health and Safety Guidelines:

Responding to the COVID-19 pandemic

Updated 8/16/2022

The health and safety of our staff, apprentices, students, and their households is of the utmost importance. In responding to the Covid 19 pandemic, we have worked diligently to adapt our school year class offerings with new procedures and protocols based on the latest directives and recommendations provided by the CDC, Contra Costa County Health Services, the American Academy of Pediatrics and Cal/OSHA. We thank you in advance for doing your part to keep our staff, apprentices, students and their families safe!

The following guide outlines Sienna Ranch’s approach to operating our in-person classes during COVID-19. Please note that due to the shifting nature of the pandemic and the changes in recommendations, this policy/guide is subject to change. Parents are encouraged to check the Sienna Ranch website for updates throughout the session.

Current County Guidelines

Contra Costa County Health Services has issued revised health orders as of 1/12/2021. Please make sure to visit https://www.coronavirus.cchealth.org/health-orders for the most up to date health ordinances.  

Sienna Ranch families are required to adhere to county and state guidelines including any travel restrictions.

Sienna Ranch COVID Policy Overview

On Site Policies

While some Sienna Ranch procedures may look different, our staff of dedicated instructors and land/animal stewards are hard at work creating a safe experience within the new parameters so that all students can still safely enjoy the Ranch, our nature and specialty programs, and the surrounding natural places. Some of the new protocols include:

Sienna Ranch has implemented a modified masking policy for our programs as outlined below. Our goal throughout the Covid-19 pandemic is to balance meeting the evolving stages and recommendations outlined by local health officials while also protecting our students and staff. Sienna Ranch strongly recommends that all persons (e.g., students, parents, and staff) continue to wear masks per the CDPH face mask guidance.  

All students must have a face covering in their possession (either on face, accessible in a backpack, or attached to a mask lanyard) and be able to put it on independently at the request of their instructor or Sienna Ranch staff member.

Modified Masking Policy for Classes (effective March 28,2022)

Optional Masking Activities:

Masking for Sienna Ranch classes will be optional for students and staff during most activities. This includes drop off and pick up, hiking, games, visiting animals and other activities in open air/outdoor settings.

Required Masking Activities:

Masking will continue to be required for specific activities/areas where students will be interacting in close face-to-face proximity for prolonged amounts of time. These include the following activities/areas:

Mask Breaks:

If a student requires a mask break during a mask-on activity, Instructors will provide the student with a space away from other students and individuals where the student can remove their mask safely.

Meal Times:

Students will still be required to social distance (spread out 6 feet apart) during snack and lunch activities.

Mask Requirements:

Face coverings may be cloth coverings, bandanas, or surgical masks. Most important is that they are easy to put on and take off, and are comfortable. See CDC Recommendations for Face Coverings. Per the Contra Costa Health Guidelines: Any mask that incorporates a one-way valve (typically a raised plastic cylinder about the size of a quarter on the front or side of the mask) that is designed to facilitate easy exhaling is not a Face Covering and may not be used to comply with this Order. Children under the age of 2 years should not wear cloth face coverings and will not be required to wear them at the Ranch. Per the CDC Guidelines.

COVID Exposure: If a participant is exposed or test positive for COVID, they will be required to follow masking requirements as outlined in the COVID Isolation/Quarantine Policy For Sienna Ranch Participants section below.

We understand that wearing a mask consistently can be a challenging process for many children, especially for our young students. We encourage families to practice mask wearing at home in advance of the start of the session. At the beginning of the session, instructors will front load the class by explaining the mask wearing rules to students. We understand that students will need reminders and positive reinforcement for wearing face masks during required times, however if a student is consistently and repeatedly unable to follow mask rules, the student will be required to be removed from the group until they are able to follow the safety rules and parents will be notified (via parent guardian report and/or a phone call from Sienna Ranch Education Director) so that additional at-home practice and reinforcement can take place. If a student is continually unable to follow the mask policy, they may be asked to leave the class until they are able to follow the mask safety rules.

Masking Policy for Special Events:

Please note that masking will still be required for any birthday, field trip, and specialty events.

Required Reporting of Confirmed COVID-19 Contact

In the period beginning 14 days before class starts until 14 days after class ends if your child or someone in your household is confirmed to have COVID-19 you must contact Sienna Ranch administration immediately by calling the office (925) 283-6311 or emailing admin@siennaranch.net.

Sienna Ranch will follow all reporting guidelines required by the Contra Costa Health Services. Medical information will be kept strictly confidential and will be accessed by our class directors only, except where required by Contra Costa Health Department and State or Federal laws. For more information please visit Contra Costa County Health Services or call the Contra Costa Health Department (844) 729-8410.

Parent Requirements / Tasks

Safety begins before classes even start. We have some additional requirements for our families to complete before the first day of class, and before arriving at class each day. Parents will be required to complete the following tasks:

Adherence to Local Heath Orders

Before the First Day of Session/Class

Before Each Day of class

After Class Ends

Other COVID Procedures

Getting in Touch with your Class Instructor or Sienna Ranch Staff

Maintaining direct contact with families is important, but it's going to be a little different this school year. If you would like to speak with a member of the admin team or with your student’s instructor please reach out to admin@siennaranch.net or call us on 925-283-6311. We will arrange a phone call, zoom call, or social distanced in-person meeting as needed.

COVID-19 FAQs

What to expect if your student shows signs or symptoms of infectious disease?

We plan to be extra cautious to protect our staff, families, and community from COVID-19 and other infectious diseases. If our staff observe any of the common signs and symptoms of infectious respiratory disease, or if a student reports feeling sick, we will call home and request that your student be picked up within one hour.

Students who show signs or symptoms of ANY infectious disease must stay away from class until 3 days after all signs/symptoms have disappeared or until their family provides a signed note from a medical professional stating that their student does not pose a risk of infection to others. If a student arrives showing signs of infection disease they will be required to be picked up from the program.

What happens if my student or someone in our family has been in close contact/exposed to someone who has tested positive for COVID-19?

Please see the following table for updated policies for isolation and quarantine for Sienna Ranch Participants:  


COVID Isolation/Quarantine Policy For Sienna Ranch Participants

Persons Who Test Positive for COVID-19 (Isolation Required)

Everyone, regardless of vaccination status, previous infection or lack of symptoms.

For mild symptoms:

Individuals must isolate for 5 days from onset of symptoms or date of positive test. Isolation can end after day 5 if:

  • symptoms are not present or are resolving, and;
  • 24 hours have passed since the presence of fever, and;
  • Negative test (anitgen, pcr, or at home test accepted) can be provided

If unable to test or choosing not to test, isolation can end after day 10.

If symptoms, other than fever, are not resolving, continue to isolate until symptoms are resolving or until after day 10.

Wear a well-fitting mask around others for a total of 10 days, especially in indoor settings (see Section below on masking for additional information)

Individuals with moderate or severe symptoms

Must isolate for a full 10 days.

Individuals hospitalized in the intensive care unit must isolate until:

  • At least 24 hours have passed since recovery, defined as resolution of both fever without the use of fever-reducing medications and improvement of cough, shortness of breath, and other symptoms if present AND
  • At least 20 days have passed since their symptoms started.

**NOTE: see Clinical Spectrum of SARS-CoV-2 Infection section below for definitions of symptom severity

Persons Who are Exposed to Someone with COVID-19 (Modified Quarantine)

Unvaccinated; OR

Vaccinated and booster-eligible but have not yet received their booster dose.

(Refer to CDC COVID-19 Booster Shots to determine who is booster eligible)

No quarantine required if negative text can be provided. Individuals must submit a negative test the morning prior to the start of each class.

If a negative test cannot be provided on the day of class, individuals must stay home for at least 5 days, after your last contact with a person who has COVID-19  Quarantine can end after day 5 if symptoms are not present and a negative test on day 5 or later is provided.

Wear a well-fitting mask around others for a total of 10 days.

If the individual develops symptoms or tests positive within the 10-day period, follow procedures for isolation above.

Boosted; OR

Vaccinated, but not yet booster-eligible.

(Refer to CDC COVID-19 Booster Shots to determine who is booster eligible)

No quarantine required, must provide proof of vaccination the morning prior to the start of each class.

Wear a well-fitting mask around others and continue to monitor for 10 days.

If the individual develops symptoms or tests positive within the 10-day period, follow procedures for isolation above.

References:

https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID-19/Guidance-on-Isolation-and-Quarantine-for-COVID-19-Contact-Tracing.aspx

https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID-19/K-12-Guidance-2021-22-School-Year.aspx

**Clinical Spectrum of SARS-CoV-2 Infection

Patients with SARS-CoV-2 infection can experience a range of clinical manifestations, from no symptoms to critical illness. In general, adults with SARS-CoV-2 infection can be grouped into the following severity of illness categories; however, the criteria for each category may overlap or vary across clinical guidelines and clinical trials, and a patient’s clinical status may change over time.

Reference:

www.covid19treatmentguidelines.nih.gov/overview/clinical-spectrum

Click below to read the following documents:

All individuals who are diagnosed with COVID-19 must immediately take the following actions:

  1. Isolate themselves in their home or another residence following all requirements listed in the “Self-Isolation Instructions for Confirmed Cases.”

I am fully vaccinated. What if I come into contact with someone who tests positive for COVID?

See table above.

What happens if a student tests positive for COVID-19?

If Sienna Ranch identifies a child who tested positive for COVID-19 or we learn they are positive, we will take the following steps:

A note on confidentiality:

If there is the possibility that a stable group has  been exposed to COVID-19, Sienna Ranch will notify the families directly. Through contact tracing, the local Health Officials will assess and inform all persons who may be at risk and require quarantine and/or testing. In line with public health practices and medical and student privacy laws, only those who would need to know about confirmed COVID-19 cases for personal health and safety reasons will be informed. To protect students' privacy, all names will be omitted from the correspondence.

What if a parent who is a healthcare provider cared for a COVID-19 patient and is now symptomatic, can the child attend?

No. Children should not attend child care if anyone in the household has symptoms suggestive of COVID-19, whether a health care worker or not.

I am a parent/guardian who will be attending the Ranch Play Class. Do I need to wear a mask?

Adults participating in Ranch Play are not required to wear masks but it is strongly recommended.

Adult visitors and parents/guardians are not required to wear masks when dropping off students, however adults may be asked to wear masks if participating in an in-person meeting with ranch administration or instructors.

What is the Refund, Credit and Make-Up Policy?

For the safety of our staff and families: students who are experiencing signs and symptoms of infectious disease or who may be carrying infection from members of their household may not attend Sienna Ranch classes. In this case, we are not able to issue refunds, transfers, or credits.

For details on our refund policy see: https://www.siennaranch.net/school-year-refunds-transfers-and-credits/

What type of training are you providing Sienna Ranch Staff?

All staff will be trained on social distancing, stable groups, cleaning and disinfecting (according to CDC guidelines), virus spread reduction practices as well as required hand washing during our fall training week. Each instructor will be responsible for making sure that all program participants as well as staff, adhere to the requirements.

Will children be instructed on good hygiene practices?

We highly recommend that parents discuss proper hygiene practices with their children well in advance of starting your first day.

At the beginning of each session students will participate in an orientation to include a discussion on the need to be attentive to personal space and avoiding close contact, stable group management, handwashing techniques, mask management, keeping hands away from the face, sneezing and coughing etiquette and respecting others' belongings.

What are your handwashing protocols?

Students and Instructors will wash their hands upon arrival and multiple times during the day. Staff will instruct children how to wash hands effectively, and we ask that you review the importance of handwashing at home (don’t forget to check out our Sienna Ranch Handwashing Video!).

Will hand sanitizer be available?

Hand sanitizer will be provided and used as needed when children and staff are not near a sink. Parents are invited to donate hand sanitizer!

My child has health issues. Is coming to Sienna Ranch a good idea?

We cannot offer an opinion on whether or not participating in Sienna Ranch programs is a good fit for your child. This is a personal family decision that should be evaluated based on recommendations from your primary care physician. We can assure you that, following the guidelines we have been provided, we are doing everything we can to provide the safest environment possible for students and staff.

My student has a medical exemption from wearing a mask and can provide a doctor's note. What is your policy for having students who have a medical exemption attend classes?

If a student has a medical exemption from wearing a face mask, Sienna Ranch will require that student to wear a face shield alternative in circumstances when a mask is required (see masking policies above). For more information on face shield alternatives for individuals with medical exemptions from wearing a mask please see: https://www.cdph.ca.gov/Programs/CID/DCDC/CDPH%20Document%20Library/COVID-19/faceshield_handout.pdf

How many students per group?

In accordance with local and state guidelines, group sizes will be limited to a max of 12 students; however, Sienna Ranch has further limited most of our group sizes to 8 or 10 to fit the needs of our programming.

What are the pick-up and drop-off logistics? What will health screening look like?

Daily Health Screening Questions to be asked at home before coming to the Ranch

Fever or chills

Cough

Shortness of breath or difficulty breathing

Fatigue

Muscle or body aches

Headache

New loss of taste or smell

Sore throat

Congestion or runny nose

Nausea or vomiting

Diarrhea

PreK/K classes:

1st Grade and Up:

Pick up and drop off details will be sent to parents/guardians the week before the start of the Session. It is important that you review the procedure carefully as some details and class locations may change.

Reference Links: