Frequently Asked Questions

General

What is Salute?

Who has access to Salute?

How do I log into Salute?

What is the “Audit Log”?

Where can I find the “Audit Log”?

Inventory

How do I add someone that I cannot find in Salute?

How do I add a Space or Location that I cannot find?

How do I add a new piece of equipment?

How do I print labels for a new piece of equipment?

How do I add a new Permit?

How do we manage rosters?

EHS Assessments

How do I conduct a new assessment?

How do I create a Finding related to an assessment?

Can I attach a photo or make a comment on an assessment without creating a finding?

How do I add a new assessment type to the options listed?

EHS Findings

What are EHS Findings?

What is the process for closing a Finding?

How can I create an EHS Finding?

Who should I select for Responsible Person?

What does “Follow-up Required” mean?

External Assessments

What are External Assessments?

How do Violations relate to Findings?

Violations

How do Violations relate to Findings?

How do I add Findings to a Violation?

External Findings

What are External Findings?

How can I create an External Finding?

How are External Findings closed?

Incidents

How do I create an incident?

What is the process for closing an incident?

Who is the responsible

What is Recurrence Prevention on-going?

Accidents

How do I record an Accident in Salute?

Are emergency situations record in Salute?

Construction Projects

How do I add construction projects to Salute?

How do I manage construction milestones?

Space Risk Assessments

What is a Space Risk Assessment?

How can I modify or create a new Space Risk Assessment?

Chemical Safety

What is included in Chemical Safety?

How do I create or manage a chemical inventory?

What is the chemical library?

Where can I find out more information about HHOPs?

Where can I access Safety Data Sheets?

Waste Management

How do I add a Waste Collection Request?

Biological Safety

What is included in Biological Safety?

Radiation Safety

What is included in Radiation Safety?

How are Authorized Users added to the system?

How are Licenses Managed?

How are Rad Mat purchases handled?

Training

What is included in Training?

How do I add a training that is not tracked by the institution LMS?

Metrics

How can I request a new metric to be added to the list?

Fire Safety

Coming Soon.

General

What is Salute?

Salute is an EHS information management system that tracks and manages a wide range of EHS workflows. It is also a communication tool for sending out information to the wider institution when action is required.

Who has access to Salute?

Members of the EHS team and any other relevant persons will have access as determined by your institution. Students and faculty will have access to the community portal.

How do I log into Salute?

Navigate to https://ehs.salutesafety.com/users/sign_in from a web browser on your desktop or mobile device. From there, you can login with either you Salute credentials or one-time pass.

What is the “Audit Log”?

Where can I find the “Audit Log”?

Inventory

How do I add someone that I cannot find in Salute?

People with access to Salute can vary depending on the rules within your institution. EHS managers can submit a request to support@salutesafety.com

How do I add a Space or Location that I cannot find?

Only empty spaces can be added into the system by users. To do this, navigate to the Empty Spaces List and press the “Add New Space” button on the top right corner.  For other locations please submit a request to support@salutesafety.com

How do I add a new piece of equipment?

Click on “Equipment” under the Inventory section. From there, select the equipment category your addition pertains to. Once selected, you will be taken to a table that contains a list of the equipment in that category. Press the “New” button on the top right corner to add a new piece of equipment. Once the form is completed, click save on the bottom right corner.

How do I print labels for a piece of equipment?

From Inventory, navigate to the relevant equipment section for your piece of equipment (I.e. General Equipment, Chemical Hoods, etc.). Once there, press “Print Equipment Labels” and select your piece of equipment from the list. If you can’t find the piece of equipment you’re looking for, try searching other equipment categories or add a new piece of equipment to the system.

How do I add a new Permit?

Click on “Permits” under the Inventory section. On the permits page, press the “New Permit” button on the top right corner to add a permit. Once the form is completed, click save and close on the bottom right corner.

How do we manage rosters?

People within Salute can be assigned responsibilities or be granted access to certain materials, among other things. The list of people can vary depending on the guidelines within your institution.

EHS Assessments

How do I conduct a new assessment?

Click on “EHS Assessments” under the Assessments section. Once on the EHS Assessments page, click the “Add New Assessment” button on the top right corner. Once the form is completed, you can use the buttons on the bottom right corner to either save it as a draft or finalize inspection.

How do I create a Finding related to an assessment?

Click +Finding when applicable in an EHS Assessment checklist.

Can I attach a photo or make a comment on an assessment without creating a finding?

Currently, that option is not available as photos and comments must pertain to a specific finding.

How do I add a new assessment type to the options listed?

EHS managers can submit a request for new assessment types to support@salutesafety.com

EHS Findings

What are EHS Findings?

EHS Findings are descriptions meant for reviewers and resolvers of observations found during an inspection or assessment that require correction or attention.

What is the process for closing a Finding?

Please follow the standard operating procedures outlined by your institution. Typically, the determination for closing a finding must be made by the EHS Responsible Person.

How can I create an EHS Finding?

You can create a new finding by either pressing the “New Finding” button on the top right of the EHS page or click +finding in an EHS Assessment checklist.

Who should I select for Responsible Person?

Responsible person is the EHS employee responsible for tracking, managing, and ensuring resolution of the finding.

What does “Follow-up Required” mean?

“Follow-up required” typically means that there needs to be confirmation of a completed corrective action before closing a finding.

External Assessments

What are External Assessments?

External Assessments are typically conducted by outside agencies or regulatory bodies that operate independently from your institution, such as the FDNY.

How do Violations relate to Findings?

Findings provide the regulatory description of observations within a violation. (Example: Violation: Fire extinguisher code. Finding: Fire extinguisher improperly labeled per federal regulation XYZ123)

Violations

How do Violations relate to Findings?

Findings provide the regulatory description of observations within a violation. (Example: Violation: Fire extinguisher code. Finding: Fire extinguisher improperly labeled per federal regulation XYZ123)

How do I add Findings to a Violation?

On a violation page, click the “Findings” tab. From there, you can either click “+ Add a new finding” or edit an existing one.

External Findings

What are External Findings?

External findings are findings submitted by external regulators such as the FDNY.

How can I create an External Finding?

External findings must pertain to an External Inspection or violation. Press “New External Inspection” in the External Inspection module to record a new inspection. Once the form is completed, you can add a New Violation at the bottom. You can add a new finding when filling out the form for a violation.

How are External Findings closed?

Incidents

How do I create an incident?

Navigate to “Incidents” under the Events section. You can add a new incident by clicking either the “New Incident” button on the top right or “Add New Incident” on the left navigation panel. Once the form is completed, press “Save” on the bottom right.

What is the process for closing an incident?

Please follow the standard operating procedures outlined by your institution. Typically, the determination for closing an incident must be made by the EHS Responsible Person.

Who is the responsible

Responsible person is the EHS employee responsible for tracking, managing, and ensuring resolution of the incident.

What is Recurrence Prevention on-going?

Recurrence Prevention on-going means that dictated recurrence prevention actions have not been completed for that particular incident.

Accidents

How do I record an Accident in Salute?

Navigate to “Accidents” under the Events section. From there, press “New Accident” on the top right corner. Once the form is completed, click Save to add it to the system.

Are emergency situations recorded in Salute?

Yes. Depending on the nature of the emergency it can be recorded as either an Incident or Accident.

Construction Projects

How do I add construction projects to Salute?

Navigate to “Construction Projects” under the Programs section. You can add a new construction project by clicking either the “New Construction Project” button on the top right or “Add New Construction Project” on the left navigation panel. Once the form is completed, press “Save” on the bottom right.

How do I manage construction milestones?

From a specific Construction Project page, click on the milestones tab. Check the applicable box next to each relevant milestone and enter the corresponding information for each.

Space Risk Assessments

What is a Space Risk Assessment?

Assessment of conditions within a designated space  (i.e. building, room, lab, etc.). Information on each designated space can be found by click “Space” under the inventory section.

How can I modify or create a new Space Risk Assessment?

Click on “Space Risk Assessment” under the Programs section. On the Space Risk Assessment page, press the “New Space Risk Assessment” button on the top right corner to add a new one. Once the form is completed, click “Save” on the bottom right corner.

To modify an existing one, select it from the list to go to the specific page for that assessment. Once the changes are complete, click “Save”.

Chemical Safety

What is included in Chemical Safety?

Chemical safety includes a catalogue of the chemical inventory and chemical library.

How do I create or manage a chemical inventory?

From Chemical Safety, navigate to Chemical Inventory. Then press the “Add New Chemical Inventory” button on the top right corner. Once the form is completed, press Save to add it to the system.

What is the chemical library?

The chemical library is a database of chemicals stored by your institution. They can be tracked and managed by the EHS team with Salute.

Where can I find out more information about HHOPs?

HHOPs types can be found by navigating to the Chemical Library and selecting a particular chemical. You can also filter the chemical library table to see which chemical are designated as High Hazard by clicking the “HHOP TYPES” heading. Operating procedures for each type follow the standard OSHA guidelines.

Where can I access Safety Data Sheets?

At this time, Safety Data Sheets are not stored in Salute. You can look them up online by using either the chemical name or use any other services that your institution might be subscribed to.

Waste Management

How do I add a Waste Collection Request?

You can add a new waste collection request by navigating to “Waste Collections” in the Waste Management program. From there, press “New Waste Collection” on the the top right corner. Once the form is completed, you can either save or save and add another.

Biological Safety

What is included in Biological Safety?

Biological safety includes a list of biological agents as well as records of inspections.

Radiation Safety

What is included in Radiation Safety?

Radiation safety includes lists of licenses, authorized users, and RadMat purchases.

How are Authorized Users added to the system?

Authorized Users can be added to radiation safety by clicking on “+Add Authorized User” in the top right corner and selecting the name from the drop down. This must be approved by corresponding managers or supervisors within your institution.

How are Licenses Managed?

Licenses are managed by keeping track of license items, authorized users, and important dates such as expiration. Licenses can be added or edited from within Salute.

How are Rad Mat purchases handled?

RadMat purchases must include an overview, product information, receipt. They also have corresponding authorized users. Management of these categories may vary depending on your institution’s standard operating procedures.

Training

What is included in Training?

Training includes a list of training records as well as tracking of training completed for employees within the system. This helps ensure that training is within compliance and up to date.

How do I add a training that is not tracked by the institution LMS?

Navigate to “Training” under the Administration section and click “Training Records”. From there, press “New Training Record” on the top right corner. Once the form is completed, press Save to add it to the system,

Metrics

How can I request a new metric to be added to the list?

New metrics will be implemented over time in updates to the platform. EHS managers can submit a request for new metrics to be added to the development timeline by emailing support@salutesafety.com

Fire Safety

Coming Soon.