Henry M. Gunn High School Constitution of the Associated Student Body
We, the student body of Henry M. Gunn High School, in order to establish an organization to promote individual responsibility and cooperation among its members, to provide for the further education in the practices and ideals of the democratic process, to promote the best interests of the associated student body, its business, and its faculty, do ordain and establish this constitution.
Article I – Name and Purpose
Section 1: Name
The name of this organization shall be: the Associated Student Body (ASB) of Henry M. Gunn High School.
Section 2: Purpose
Our purpose is to interact and serve within the Gunn student body.
Article II – Membership
Section 1: Authority
All activities of the Associated Student Body (thereafter referred to the ASB) shall be directed by the Student Executive Council under powers granted by this Constitution and by the Governing Board of Gunn High School, and subject to approval of the principal, Student Activities Director, and/or his/her appointed faculty advisors.
Section 2: Membership
- All students attending Gunn High School shall be members of the Associated Student Body (ASB) of Gunn High School.
- All students of the ASB are entitled to an identification card. This identification card, with a set monetary amount, can be validated into an ASB card. The ASB card will provide discounts at sporting events, dances, and other school functions.
- Students financially unable to pay the set monetary amount are eligible to receive aid from the school.
- All members of the ASB are entitled to a vote in all Student Government elections.
Article III – ASB Officers and Responsibilities
Section 1: Student Executive Council
The Student Executive Council (SEC) shall be the governing body of the Associated Student Body (ASB). The Student Activities director shall be the advisor of the ASB Student Government.
Section 2: Student Executive Council Officers Elected by the ASB:
The Student Executive Council shall consist of the following elected voting officers: a) Student Body President, b) Student Body Vice President, c) Dance Commissioner, d) Sports Commissioner, f) School Board Representative, g) Senior Class Officers (2), h) Junior Class Officers and Site Council Representative (3), i) Sophomore Class Officers (2), j) Freshman Class Officers and Site Council Representative (4).
Section 3: Student Executive Council Officers Appointed Internally
The Student Executive Council shall also consist of the following internally appointed voting officers: a) Wellness Commissioner (2), b) Special Events Commissioner (3), c) Publicity Commissioner (3), d) ASB Secretary, e) ASB Treasurer, f) Visual Media Commissioner (2), g) Human Relations Commissioner (2) , h) Spirit Commissioner, i)Diversity Commissioner (2)
Section 4: Student Executive Council Officers Appointed Externally
The Student Executive Council shall also consist of the following externally appointed voting officers: a) Oracle Representative, b) Olympian Editor-In-Chief.
Section 5: Term
All Student Executive Council Officers shall serve a term of one year, from the time that school ends in the school year that they are elected until the end of the next school year.
Section 6: Eligibility
- All Student Executive Council Officers shall have received a GPA of 2.0 or higher on their most recent progress report or semester report card. If members to not have such GPA they will be required to coordinate a meeting with the Student Activities Director to discuss options.
- All Student Executive Council Officers will attend a mandatory training retreat at the beginning of the school year.
- All Student Executive Council Officers shall be enrolled in the Gunn Student Leadership class.
- Any Student Executive Council Officers who no longer complies with any one of the ASB Officer eligibility rules and/or commits an act in violation of the Henry M. Gunn High School Code of Conduct is subject to removal from office without replacement by judgment of the Student Activities Director
Section 7: Position Responsibilities
All Student Executive Council members are expected to do the following:
- Set up events such as dances and lunchtimes activities
- Help with school-wide events (Homecoming, International Week, Spring Fling, etc.) by running games, decorating, cleaning up, and any other assigned tasks.
- Dress up for all dress-up days.
- Represent their class and the Student Body as a whole
- Attend class to discuss issues relating to school climate and policy
- Participate in and complete all class assignments
- Make posters and help with publicity
- Work well with your peers and try to improve Gunn
- Complete an informational binder for incoming elected officers.
- Be prepared for weekend and evening commitments as well as times when regular class periods will be missed to assist with SEC responsibilities.
- Other commitments as deemed necessary by Activities Director and SEC to elected/appointed position.
Student Body President: Facilitates and runs daily student government class with SBVP and Activities Director, acts as chief representative for Gunn High School in and out of school, helps plan freshman orientation in August, meets with Activities Director to plan class agenda, organizes and runs Fall and Spring Student Senates, plans, runs and moderates retreats, focus groups, and other SEC events throughout year, runs and moderates all elections with Activities Director, meets regularly with site administration
Student Body Vice President: Helps Student Body President in all activities/responsibilities, stands in for Student Body President if he/she is absent, assist in moderating Leadership Council discussion, works closely with Activities Director on all aspect of clubs, organizes Fall & Spring Club Recruitment Fairs. communicates between clubs and SEC and checks in regularly with all clubs on campus, hosts Club Leadership Training for Fall and Spring semesters for club officers, with ASB Treasurer, educates clubs about required ASB forms and fundraising/ event procedures.
Student Body Secretary: Works with Activities Director in tracking attendance at all SEC events, takes formal minutes at meetings and shares minutes document with Activities Director, puts together Meet the SEC surveys and other surveys as needed for SEC projects, and compiles feedback for review, works with Event Teams to create and distribute thank you notes to volunteers, Sends and/ or responds to any communications from other schools and alumni.
Student Body Treasurer: Prepares Budget presentation for approval by Student Council, attends annual district ASB budget seminar, attends semester meetings with club officers to explain accounting rules/ forms for fundraisers, communicates daily with SAC staff/ASB Bookkeeper regarding financial obligations, tracks Student Body expenditures and works with SBVP to monitor Club Fundraising, works with Event Team Leaders to create budget plans for events/ final expense report. Signs check requests and other accounting forms.
Human Relations Commissioner (2): Responsible for monthly birthday notices and gifts, organizes staff thank yous for Homecoming, organizes Fall Finals week treats, coordinates Buddy Program/ New Student Program, organizes frosh events throughout the fall (Ice Cream Social, Cookies & Cram, etc.).
Spirit Commissioner: Plans all aspects of Fall, Winter and Spring Sports Rallies (themes, games, staff participants, Rally Cup competition, logistics), as well as Night Rally and Lunch Rally, plans/ creates other spirit events on campus and makes sure that the school stays spirited, meets with and is a representative for Cheer and other performance groups on campus, works directly with Sports Commissioner on rallies and other sporting events .
Sports Commissioner: Sets up School-Wide sports related events (Clash of the Titans, Ping-Pong Tourney, Intramurals), publicizes sports through TBN and other school outlets to improve awareness of athletics, works with teams/ cheer on promotion of Senior Nights, communicates with Athletic Director around events, communicates with Athletic Team Captains and Athletic Director about recognition of players at rallies, serves as 6th Man Club President and posts weekly about all sports for entire year.
Dance Commissioner: Plans dances by organizing themes, decorations, tickets, purchasing, DJ playlist, photos, food, and getting people to come help and set up/ clean up, works with SEC Event Committee to implement plans for dances and Prom, parent volunteer recruitment for dances, takes care of publicity and logistics for Prom location
Special Events Commissioner (3): Plans traditional Gunn events (Spring Fling, Love Week,, etc.) and creates new ones, organizes lunch and brunch games for Homecoming and during rest of year.
Publicity Commissioner (3): Communicates with TBN for special publicity segments, publicizes SEC events and activities on TBN/ in Daily Bulletin, publicizes and creates advertising campaigns for events as creatively as possible, oversees decoration of campus for Homecoming and decoration days, organizes SEC poster making/ publicity distribution on campus, manages publicity calendar for all events, maintains and restocks poster making supplies, manages Social Media sites (Facebook, Instagram, Twitter) for the SEC/ Student Activities.
Class Site Council Representative (All 4 classes): Attends all site council meetings, oversees SEC and works with PTSA on Turkey Feast (November), votes and advocates for students at meetings and seeks funding for SEC activities if needed, represents the site council and PTSA at SEC leadership council meetings. Participates as third class officer and helps with class council.
Student School Board Representative: Attends and participates in School Board Meetings, reviews Board Minutes, advises Board and Superintendent on student viewpoint as needed, reports to local media as needed, reports to SEC on meetings, organizes student participation in Board events as needed, works on assigned committees and projects in SEC .
Diversity Commissioner (2): Promotes campus diversity and cultural awareness at Gunn, with an eye on a broader cultural context, runs clubs, coordinates International Week and MLK Assembly, and work with clubs to promote various awareness weeks, publicize all cultural events and holidays and promote on campus understanding of all cultures, organizes at least one (1) Community Day per year.
Wellness Commissioner (2): Works closely with campus Mental Health Therapist to oversee wellness initiatives on campus, oversees Student Wellness Committee and works to plan wellness initiatives and events, collaborates with on-campus media to ensure best practices in safe and responsible reporting, coordinates with leaders from ROCK, alumni initiatives, and any other wellness groups/initiatives on both a school and district level, attends quarterly wellness meetings; attends Wellness steering meetings as needed, updates SEC on wellness initiatives and events, connect students with wellness resources.
Visual Media Commissioner (2): In conjunction with SEC, develops Homecoming Preview Video, Prom Preview Video, ASB Elections Ad and other promotional projects as needed with help of SEC, documents and films all SEC events and major school-wide events throughout the school year for historical record (posts on SEC YouTube channel). Works with Publicity to share YouTube videos of events on Facebook page. Works with SB President and Student Activities Director to ensure quality and appropriateness of video production for the school. Produce school marketing/highlight video as needed, that can be used for special guests, incoming freshman, parents, community donors, and for various school functions. Produce public service announcements (PSAs) as requested to raise awareness regarding issues that relate to the school year. Topics will be determined by the SEC and administration. Assist in helping take photos during SEC events (Love Week Marriage Booth, Homecoming Games and activities, Halloween Costume Contest, and others).
Oracle Representative: Is liaison between Student Executive Council and school newspaper, provides insight from Oracle staff and perspective on school climate
Olympian Editor-In-Chief: Is liaison between Yearbook staff and Student Executive Council, provide insight from Olympian staff and perspective on school climate
Section 8: Student Executive Council Responsibilities and Prerogatives
- The Student Executive Council must attend Leadership Council meetings.
- The Student Executive Council may fund raise money through the sales of ASB cards and ASB Lightning Passes.
- The Student Executive Council may communicate with the general student body through the use of tools of communication including but not limited to the Morning Announcements, daily bulletin, school PA system, posters and fliers, newsletters, public meetings, and school marquee.
- The Student Executive Council must conduct all election processes according to the regulations set forth in Article V.
- The Student Executive Council has the authority to create or dissolve additional leadership positions for Leadership Council with the approval of the Student Activities Director.
- The Student Executive Council may have use the ASB Account for holding ASB funds used specifically for students at Gunn High School. All projects beyond those outlined in Article III Section 5 requiring the depositing or withdrawal of money in the Class Account must be approved by the Leadership Council through normal Leadership Council voting procedures. Reimbursements must be accompanied by valid receipts and must be approved by the Student Activities Director, the ASB financial technician, and SEC Treasurer.
- The Student Executive Council must file all approved Project Proposal forms for future reference.
- The Student Executive Council may establish up to two Club Days for the promotion of ASB affiliated clubs.
- The Student Executive Council may put on school-wide rallies and create the judging guidelines as well as rules for disqualification that relate to rallies.
- The Student Executive Council may put on two spirit weeks throughout the school year. They may have use of school facilities, but must be present to supervise all festivities.
- The Student Executive Council may create a Homecoming Week with festivities, dress up days, float building guidelines and regulations, and the Homecoming Court selection process. They must supervise float building.
- The Student Executive Council may create a Spring Spirit Week with festivities and dress up days.
- The Student Executive Council may fine or impose consequences to all ASB affiliated groups in violation of the Gunn Publicity Policy. The Poster/Flyer Policy and its changes must be made known to all ASB affiliated groups before consequences or fines may be imposed. Changes to the Gunn Publicity Policy must be approved through normal Leadership Council policy procedures.
- The Student Executive Council may have use of the Student Activity Center and Student Activity Office to conduct business. The team may decorate and furnish the Student Activity Center. The team may establish a system of organization and distribution of materials in the ASB Office.
- The Student Executive Council may set up a communication system in the Student Activity Center.
- The Student Executive Council may elicit the help of Members of the student body to assist with school wide activities, create a welcoming environment for freshmen, reach out to middle and elementary schools, and teach undergraduates to become independent thinkers. The Student Executive Council may train these Members to perform these functions.
- The Student Executive Council may introduce changes to specific officer duties and other policy including but not limited to the Gunn Publicity Policy, election processes, Leadership Council Bylaws, and Club Council Bylaws. All policy proposals must be approved through normal Leadership Council policy procedures.
- The Student Executive Council may appoint Commissioners to assist with or take over any of the Student Executive Council responsibilities or prerogatives outlined in Article III Section 5. Appointed Commissioners who commit an act in violation of the Gunn High School Code of Conduct is subject to removal from position without replacement by judgment of the Student Activities Director.
- All other fundraisers, projects, and activities proposed by the Student Executive Council must be approved through normal Leadership Council voting procedures.
Section 9: Student Activities Director Responsibilities and Prerogatives
- The Student Activities Director oversees the general direction and progress of all elected and appointed officers in the Leadership class.
- The Student Activities Director advises the Student Executive Council during Leadership Meetings and provide support or council when needed and appropriate.
- The Student Activities Director works to create a safe, comfortable environment for the student leadership.
- The Student Activities Director acts as liaison between the administration and the general student body and act as advocates for students when appropriate.
- The Student Activities Director mediates conflicts between student leaders and student leader groups in the Leadership class.
- The Student Activities Director supervises ASB Officers and Class Officer activities when necessary.
- The Student Activities Director may remove any elected or appointed member in office if the officer is no longer eligible according to their respective eligibility rules and/or commits an act in violation of the Henry M. Gunn High School Code of Conduct.
Article IV – Class Officers and Responsibilities
Section 1: Purpose
Effectively and responsibly lead each class by organizing events, raising money, and acting as a positive role model and friend to the entire student body.
Section 2: Money
Profits and expenses associated with activities, fundraisers, projects, and proms created specifically for a class are the responsibility of the Class Officers for the aforementioned class.
Section 3: Positions
The elected officers for each class (freshmen, sophomore, junior, senior) shall be President and Vice-President, and Site Council Representative.
Section 4: Position Responsibilities
- The Class President shall maintain class finances, organize events, plan fundraising, communicate with the student body regarding information pertinent to each class, lead class during Spirit Weeks, preside over class council and serve as an example to the class.
- The Class Vice President shall serve to support the Class President and take the place of the President in a time of absence.
- The Class Site Council Representative shall serve to communicate Student events and concerns to Site Council at Gunn. S/he also works with other schools on district priorities.
Section 5: Class Officer Team Responsibilities and Prerogatives
- The Class officer team is accountable for responsibilities and prerogatives required of SEC as detailed in Article III, section 6, except where otherwise indicated in Class Officer Team responsibilities.
- The Class Officer Teams must choose a teacher to be the class advisor for each class in August of new school year.
- The Class Officer Team may have use of a Class Account within the ASB Account for holding class funds used specifically for class activities and other functions. All projects beyond those outlined in Article IV, Section 7, requiring the depositing or withdrawal of money in the Class Account must be approved by the Leadership Council through normal Leadership Council voting procedures. Reimbursements must be accompanied by valid receipts and must be approved by the Student Activities Director, Class Advisor, the ASB Account Clerk, and ASB Treasurer.
- The Class Officer Team may participate in Homecoming Float building with their class under the guidelines of float building set forth in the Homecoming Rules.
- The Class Officer Team may fundraise through the sales of class t-shirts and/or sweaters or other approved items.
- The Class Officer Team may establish a Class Council to assist with class activities, projects, and fundraisers.
Section 6: Class Advisor Responsibilities and Prerogatives
- The Class Advisor must oversee the general direction and progress of their Class Officers.
- The Class Advisor must act as a liaison between the Activities Director, administration and the general student body and act as advocates for students when appropriate.
- The Class Advisor must mediate conflicts between Class Officers and student body.
- The Class Advisor must be present at Class Council meetings and supervise Class Activities when necessary.
Article V – Elections
Section 1: Applicable Officers
All offices designated 'elected by the ASB' in Article III, Section 2 shall be elected by the ASB by the procedures listed in the following sections of Article V.
Section 2: Eligibility
Applicants seeking ASB and Class Office must comply with the eligibility rules as stated in Article III Section 6.
Section 3: Commitments
Eligible Applicants must make all commitments and have all forms completed by the dates established by the Leadership Council and Student Activities Director. Failure to do so may result in disqualification.
Section 4: Order of Elections
Freshman Class Elections shall be held during the third week of the school year. ASB Office elections shall be held in March of each school year. Students who run but are not elected to an ASB Office may apply for an appointed position on Student Executive Council.
Section 5: Campaigning Regulations
- Candidates shall only be allowed to campaign in the following manner:
- Candidates may post a large sign on any wood panel at assigned locations on campus.
- Signs must be a maximum of 6 feet wide x 7 feet high and may not be posted until the date specified in the Campaign Rules.
- The Student Activities Center will provide paints and paper if needed
- The Student Activities Director will have the authority to remove any sign if it is posted before set time.
- Spaces for posters will be assigned by a lottery system the Friday before Elections week.
- Signs are not allowed to overlap one another.
- All posters and other campaign materials must be removed and appropriately discarded before final election results are posted.
- Candidates will only be allowed to campaign on campus during the week of elections on specified dates and specific locations (listed in campaign rules). Online campaigning, including but not limited to the creation of Facebook groups and events, may begin once the Oracle Election Special Deadline has passed, as detailed in the Campaign Rules.
- Candidates may decorate themselves as part of their campaign and may carry one 24" x 24" sign on a stick. Candidates may not use any type of amplified sound system while campaigning. Candidates may not have running mates.
- Candidates for School-Wide Office may spend no more than $50.00 on campaigning supplies and handouts (including signs, posters, self-decorating, and shirts/decorations for supporters). Class Officer Candidates may spend no more than $35.00. Any overspending will result in disqualification. Candidates are expected to complete a Financial Disclosure Form and keep all receipts of money spent. The cost of items used for campaign that were already owned or are donated must also be factored in to the candidate’s $50.00 or $35.00 total spending.
- The following are prohibited and will result in disqualification from the election:
- Food or candy handouts of any kind
- Confetti or fliers
- Handouts that cause undo distraction in class or a safety hazard (e.g. bubbles, bouncy balls)
- Any handouts with adhesive (including stickers)
- Candidates shall not use obscene, racial, or any other controversial materials on posters, fliers, signs or any other campaign materials (this includes any and all online campaigning). Candidates shall not put down any other candidate and may only use posters, handouts, the Oracle Election Special and signs to promote themselves on campus. Use of unapproved promotional formats will result in immediate disqualification. The Student Activities Director and ASB Officers must approve all campaigning materials and will be judges of appropriate material.
Section 6: Elections Special
Candidates for ASB Office and Class Office shall have the opportunity to promote themselves through an Elections Special online publication made available to all members of the student body. Candidates must submit a photo of themselves along with a statement. Statements shall be under 250 words and will be produced in an orderly and sportsmanlike manner. The Oracle will short statements longer than 250 words. Statements and photos must be submitted via email including name and desired position by the specified date and time.
Section 7: Voting
- All students at Gunn High School shall have an equal vote in electing ASB Elected Officers and Class Officers.
- Elections shall be held online and results will be available by the end of the last day for voting once all election materials are removed and cleaned from campus.
- Candidates with the most votes will be the declared winner of the race, unless there are four or more candidates for a single position, in which case, runoff election rules will apply.
- Run Off Elections: If there are four or more student candidates in an election for a single position, there will be a runoff election between the two highest vote-getters to determine the winner of the election, unless
- One candidate gathers a majority (50% +) of the vote in the initial election, in which case this candidate will be declared the winner of the election
- The candidate with the most votes in the initial election exceeds the next highest vote-getter by over 10 percentage points of the total vote , in which case this candidate will be declared the winner.
Section 8: Process Changes
All changes to the election process must be approved through normal Leadership Council policy procedures.
Article VI: Internal Appointments
Section 1: Applicable Offices
All Offices designated "appointed internally" in Article III, Section 3 shall be elected by the ASB by the procedures listed below in Article VI, sections 2 - 6.
Section 2: Eligibility
Applicants seeking ASB Office must comply with the eligibility rules as stated in Article III, Section 6.
Section 3: Commitments
Eligible applicants must make all commitments and have all forms completed by the dates established by the Leadership Council and Student Activities Director. Failure to do so may result in denial of appointment.
Section 4: Order of Appointment
Appointment of internally appointed positions shall occur after the ASB Office elections, but prior to the end of the school year.
Section 5: Appointment Process
Following the application deadline for appointed positions, members of the current Student Executive Council and Student Body President-Elect shall review applications for appointment. After a time period designated by the Leadership Council and Student Activities Director, interviews shall occur. These interviews will include a presentation from the candidate and consist of a set of previously stated general questions and a set of position-specific questions. After the interview of all candidates for a position, the Student Executive Council and Student Body President-Elect shall vote by secret ballot on which candidate is to be appointed.
Section 6: Voting
For an officer to be appointed, he/she must receive the plurality of the votes.
Article VII: External Appointments
Section 1: Applicable Offices
All Offices designated "appointed externally" in Article VI, Section 4 shall be elected by the ASB by the procedures listed below in Article VII, section 2.
Section 2: Appointment Process
Organizations outside of the Student Executive Council shall appoint officers to the positions designated "appointed externally" in Article III, Section 4. These officers shall receive their positions if they comply with the eligibility rules as stated in Article III, Section 6.
Article VIII: Removal
Section 1: Removal By The Student Activities Director
The Student Activities Director has the right to remove any person or persons for any violation of the constitution, by-laws, or the school Code of Conduct.
Section 2: Removal by Impeachment
- To begin the impeachment process there must be a petition signed by 15% of the student body.
- The petition must include the name of the individual and state the charge against him/her.
- The person has the right to make a statement to defend him/herself in front of the entire student body.
- The ASB has to hold an impeachment election in which 2/3 of the student body must vote to impeach the officer to remove him/her from office. In the event that an officer is impeached, the position will be filled through an appointed process with the date to be determined by the Student Activities Director.
- In the event that the Student Body President is impeached, the Student Body Vice President will fill his/her position and an election will be held to appoint a new Vice President.
Section 3: Vacancy of Office
In the case of vacancy after Elections, or after appointed interviews the position will be filled through a special election or appointed interviews with the dates to be determined by the Student Activities Director.
In the case of a position becoming available mid-year, vacancies will be filled through a special election or an appointed process. This procedure applies to all positions with the exception of the presidency. The Vice President will take over the position of the President, and the appointed process will be held for the Vice Presidential position.
- Applications must be obtained from the Activities Offices.
- Any student may apply for an open position, including current ASB or Class officers, as long as they meet the qualifications.
- Elections, interviews and appointments will be conducted in the same way that a regular election or appointment would be conducted.
Article IX – Leadership Council
Section 1: Members
The Leadership Council shall consist of the Student Executive Council.
Section 2: Powers
- The Leadership Council shall review applications for ASB affiliated club status and shall vote through normal Leadership Council voting procedures according to club eligibility guidelines established in Article X, Section 8. All applicants denied ASB affiliated club status shall receive notice in a timely manner from the Student Body Vice President.
- The Leadership Council will vote on events pertaining to the general student body, including but not limited to dance themes and homecoming activities.
- The Leadership Council shall review all applications for activities deemed “school affecting.”The definition of “school affecting” is a project that is at least one of the following:
- It is open to the public and/ or the student body
- It uses school facilities either during or after school hours.
- It permanently affects the physical environment of school.
- It requires the raising of funds on behalf of the club and/ or the depositing or withdrawal of money in the club or ASB accounts.
Exceptions for club projects are the following:
- Club meetings that are held in classrooms or other school spaces.
- Events that are held at school exclusive to club members and that do not use major school facilities are exceptions.
- The Leadership Council shall review all Student Executive Council activities deemed “school affecting.”
- The definition of “school affecting” is outlined above in Section 2.
- Exceptions for Student Executive Council activities are the following:
- All responsibilities and prerogatives outlined in Article III Section 7 are exceptions for the Student Executive Council.
- Events that are held at school exclusive to class council members and that do not use major school facilities are exceptions for Class Officer Teams.
- The Leadership Council shall work to improve all policies involved with Gunn student government.
- The Leadership Council shall approve and adopt the ASB budget presented by the Student Activities Director and ASB Treasurer at the end of the school year. Any changes to the ASB budget must also be approved.
Section 3: Voting
- Each member of the Student Executive Council (with the exception of the facilitator) holds one (1) vote in Leadership Council.
- Voting may only occur if seventy-five percent (75%) of the Student Executive Council is present.
- A proposed project, policy, or action is passed with a two-thirds (2/3) majority of Student Executive Council members present.
Section 4: Approval of Activities Sponsored by Student Organizations
- Event/ Fundraising Forms shall be used by all student organizations to apply to host activities that are “school affecting" as defined in Article IX, section 2.
- Event/ Fundraising Forms shall only be accepted for review in the Leadership Council if completed and submitted to the ASB President at least two Friday's before the week the activity is to occur.
- Activities that are “school affecting" must be approved in the Leadership Council before they can be commenced, unless the Student Activities Director gives prior permission. Otherwise, without permission, the Leadership Council will determine consequences and/or fines.
- All Event/ Fundraising Forms shall be given to the Student Body Vice President for filing upon approval of the Leadership Council.
Section 5: Meetings
- The Leadership Council meetings shall be held once a week, except upon special permission from the Student Activities Director. There will be at least one open meeting each month in which the general student body is invited to participate.
- The Leadership Council meeting minutes shall be posted for public viewing at a location that must be made known to all Members of the student body.
- The ASB President shall facilitate the Leadership Council meetings. In his/her absence, the ASB Vice President shall assume the position as facilitator. The facilitator role may be relinquished to any willing member of the Leadership Council for any given period of time. The facilitator must bear the burden of impartiality during discussions and must intend to be fair to all members of the Leadership Council.
- Motions are made and carried by standard parliamentary procedure. Motions concerning policy shall have a discussion with an unlimited number of alternating pro and con statements, with the right to terminate discussion reserved by the facilitator. All other motions shall have a discussion with a maximum of three alternating pro and con statements, with the right to terminate discussion or extend discussion reserved by the facilitator. The facilitator shall have ultimate discretion in the facilitation of the meeting.
- Motions that do not carry may not be re-submitted without the approval of the facilitator. Similar motions with modifications may be re-submitted without approval of the facilitator; however, the facilitator has discretion as to when a party may no longer submit similar motions and must wait to resubmit the motion at the next meeting.
- The Student Activities Director or equivalent substitute must be present at all Leadership Council meetings.
Article X - ASB Affiliated Clubs
Section 1: Purpose
ASB affiliated clubs shall serve as interest groups to accommodate the diversity of the student body and encourage social interaction.
Section 2: Money
Profits and expenses associated with activities, fundraisers, and projects created by a club are the responsibility of the Club Officers for the aforementioned club. All money raised by clubs must be used for the benefit of the entire club.
Section 3: Positions and Elections
Each individual club will determine their elected officers and election processes as established by the Club Bylaws (can be downloaded from link at top of page). All election processes must be fair to all applicants, with any objective requirements approved by the Leadership Council. Each club is required to elect the following positions: a) president, b) secretary/ treasurer.
Section 4: Club Charter Application
New and Existing Club Charter Applications
- Students interested in forming a club must complete a Club Charter Application and required paperwork. The application form will ask for the Club’s name, purpose, suggested donations, teacher advisor, location, time, and frequency of meeting. The form shall also indicate names and contact information of sponsoring students and a list of ten charter members. Clubs are also required to submit a Club Constitution, Signed Acknowledgement of Club Bylaws, Advisor Contract, and Club Financial Budget Plan.
- Clubs not anticipating any financial activity shall submit a “zero budget” signed Club Financial Budget Plan form with their charter application.
- All applications will be reviewed by the Student Body Vice President and Student Activities Director for appropriateness, safety, adherence to District ASB rules and State Law, and inclusiveness.
- The Student Body Vice President, in consultation with the ASB Advisor, shall set a deadline for fall and spring club charter applications.
- The club student sponsor will be required to attend a meeting regarding club record-keeping requirements once a year.
- Club Charter applications may be denied for failure of the club to submit required record-keeping, or for failure to meet other requirements of the Club Bylaws.
Section 5: Approval of an ABS-affiliated club
The Student Body Vice President will recommend to Leadership Council to grant permanent ABS-affiliated club status or decline active club status. Leadership Council will vote on the recommendations made by the Student Body Vice President. If proposed clubs meet the requirements in the Constitution, New and Existing clubs may be renewed by majority vote of the Student Council. Funds remaining in dissolved Club Accounts will be transferred at the discretion of the Student Executive Council.
Section 6: Club Re-Application Regulation
Clubs who have not been granted active status by Leadership Council or who have lost charter status by not meeting the minimum club charter requirements will have to wait a grace period of one semester before submitting another Club Charter Application.
Section 7: Eligibility
- Any member of the Gunn student body may apply for ASB affiliated club status.
- Students may apply for club status at the beginning of each semester.
- All clubs in their first year chartering are considered Probationary - as such cannot plan large scale events/ overnight field trips during that period. Day trips would be considered acceptable as long as they are not numerous.
- Once the probationary year is over, clubs may host conferences, attend overnight events, etc.
- A Gunn certificated faculty member must be the advisor for the club.
- Duplicate clubs are not permitted.
- Clubs created for the sole purpose of raising funds for charitable organizations (non-profits) will not be chartered.
- Clubs created for the purpose of raising awareness for a charitable organization (non-profit) will need to provide documentation that demonstrates the organization is a legal 501(c)(3) to be considered.
- Clubs must adhere to the Gunn High School Poster Policy.
- Other Club Requirements, as listed in Club Bylaws (Can download from link at top of page)
Section 8: Club Responsibilities and Privileges
- Clubs may communicate with the general student body through the use of tools of communication including but not limited to posters and flyers, newsletters, meetings, and school social media (must receive permission from Student Activities Office).
- Clubs may have access to butcher paper and paint in the Student Activities Center but must comply with the Gunn Publicity Policy set forth by the Leadership Council.
- If clubs intend to solicit funds for the use of their club members, Clubs are required to set up a Club Account within the ASB Account for holding funds used specifically for club activities and other functions. Clubs may not raise funds for the purpose of donating to an outside charitable organization. All projects beyond those outlined in Article IX Section 2 requiring the depositing or withdrawal of money in the Club Account must be approved by the Leadership Council through normal Leadership Council voting procedures. Reimbursements must be accompanied by valid receipts and must be approved by the Student Activities Director or Club Advisor, the ASB financial technician, and ASB Treasurer
- All ASB Accounting rules and regulations will be enforced by the Student Activities Office. Failure to follow these guidelines will result in loss of funds from unauthorized fundraiser and loss of club charter for one full school year after current year.
- For special events which may benefit the greater ASB, clubs may apply to the Student Council for special funding.
- Clubs may participate in selling food or drinks during Club Days (must sign up with Student Body Vice President). Only on these days may outside food (food not from the school cafeteria) be sold during the lunch period. Food sold must meet Federal, State, and PAUSD Nutritional Requirements.
- All other fundraisers, projects, and activities proposed by clubs must be approved through normal Leadership Council voting procedures.
Section 9: Club Teacher Supervisor Responsibilities and Prerogatives
- The Club Teacher Supervisor must oversee the general direction and progress of their club.
- The Club Teacher Supervisor must approve all club proposals for events, projects and fundraiser.
- The Club Teacher Supervisor must act as liaisons between the administration and the club and act as advocates for students when appropriate.
- Club Teacher Supervisor are responsible for ensuring that minutes, and other appropriate records, are kept and made easily accessible to the ASB Adviser or Auditor.
- The Club Teacher Supervisor must mediate conflicts between students in the club.
- The Club Teacher Supervisor must supervise all club activities in accordance with CA Code of Regulations, Title 5, Section 5531.
Article XI – Initiative
A proposed measure regarding student affairs may be submitted to the Leadership Council for approval. If the measure passes, appropriate action will be taken. If it should be rejected, the measure may be resubmitted to the Leadership Council if a petition of twenty-five percent (25%) of the Members of the student body accompanies it.
Article XII – Referendum
Any measure or resolution passed by the Leadership Council shall be subject to referendum. A petition questioning legislation passed by the Leadership Council and signed by fifteen percent of the Members of the student body shall cause said legislation to be voted upon by the entire student body within two weeks after the petition has been filed with the Student Activities Director.
Article XIII - Method of Constitution
This constitution may be amended at any time by a two-thirds (2/3) vote from the Leadership Council. Any amendment to this document is subject to the rules of referendum as cited in Article X. Proposed constitutional amendments originating from outside the Leadership Council must be accompanied by a petition signed by twenty-five percent of the Members of the student body; once submitted, the amendment must be passed by a two-thirds (2/3) vote from the student body. The Student Body Secretary is authorized to correct article and section designations, punctuation, and cross-references, and to make such other technical and conforming changes as may be necessary to reflect the intent of the Student Executive Council in connection with amendments of this Constitution.
Article XIV – Limits of Power
Given that the school administration is responsible to the Board of Trustees, who are in turn responsible for upholding the Code Provisions of the State of California for the welfare of Gunn High School, it is expressly understood that all student power herein set forth in this Constitution of the Associated Student Body of Gunn High School and adopted bylaws of the Leadership Council may be revoked at any time by authority of the Gunn principal or his/her designee.
This Constitution was ratified on January 29, 2007 by the Student Executive Council
(Amended on 03/13/18)