APPROVED BY NEACUHO EXECUTIVE BOARD ON 3/19/25

(items highlighted in yellow are under review and pending update by the EBOARD)

NEACUHO FINANCIAL GUIDELINES

I.       Mission Statement

NEACUHO is an organization of housing, residential life, and student services professionals and paraprofessionals within the Northeast region dedicated to providing opportunities for colleague support, professional development, sharing of information, collaboration, communication, research, and recognition of outstanding contributions to the field.

II.    Financial Philosophy

The financial philosophy of NEACUHO is that Association funds shall be used to cover the normal operating expenses and a reserve for unforeseen circumstances and potential financial shortfalls.  The organization shall meet its l mission through various opportunities such as conferences, drive-ins, workshops, and in person meetings while also providing necessary support to those who help fulfill the mission.

III. Fiscal Responsibilities

1. Duties of the Treasurer, Business Manager, and Immediate Past President are outlined in full within the  By-Laws).

IV. Financial Management

1. Federal Identification Number

1. The NEACUHO Federal Identification Number is 46-0592504. This Number must be used all documentations requesting payments from external sources.

2. Fiscal Year

1. The NEACUHO fiscal year shall run from January 1 – December 31.(keep all years uniformed)

3. Bank

1. NEACUHO will establish and maintain an organizational bank.
2. Change or transition of the organization’s bank is subject to approval of the executive board.
3. Current bank location: -Bank of America.

4. Digital PO Box Processes

1. Our digital PO box solution is provided by US Global Mail.
2. When mail is received, an email will be sent to webmaster@neacuho.org containing an exterior scan of the envelope.
3. The Webmaster is responsible for ordering an interior scan of the parcel, which should be downloaded and saved to the Digital PO Box folder within the 3Ps Drive.
4. The Treasurer, Business Manager, Membership Coordinator, Corporate Relations Chair(s) and Webmaster all have access to this folder for record keeping purposes.
5. Once a document is placed in that folder, the Webmaster should notify the relevant individuals.
6. After a check has been deposited, the scanned file should be moved to the “Processed Scans” folder for permanent storage.
7. Each Fiscal Year should have a new Process Scans folder created.

5. Audits

1. An external audit of NEACUHO financial records shall be conducted every other year for the preceding  fiscal years. In the event of a failed audit, a follow up audit will be conducted the following year. The Executive Board shall approve any modification to the frequency of audits.The Business manager is responsible for  researching and securing independent auditors, ensuring that audit costs are included in the annual budget.

1. The external audit is completed by individuals ]with  significant financial acumen, who are not  presently serving on the executive board or finance committee. This is coordinated by the - Business Manager.

6. Contingency Funds

1. NEACUHO shall maintain reserve funds as a temporarily restricted account, which can only be accessed through an affirmative vote of the Executive Board The contingency fund  should be  equivalent to no more than  one year’s operating expenses for the Association. - -).

7. Business Forms & Documents

1. NEACUHO business forms must be utilized for all transactions. Forms can be obtained from the Treasurer and will be made available on the shared NEACUHO executive board drives.  

8. Management of Funds

1. Operating Fund

1. The Treasurer will be the primary signatory  for the operating fund,e responsible for monitoring bank fees, charge authorizations, depositing, and all other activities related  c to the release of funds.
2. The President, Past President, President-Elect, and- and Business Manager will also be signatories for the operating fund.  

1. The president, past president, president elect, and treasurer                                                              - shall have credit cards, for operational business transactions.  

3. At the discretion of the president, and with approval of the Executive Board, other Board Members may be issued credit cards for operational business transactions.

2. Contingency Fund

1. The Treasurer will be the primary signatory for the contingency fund. . Funds from this account shall only be accessed after an affirmative Executive Board vote.  

1. The President, Past President, and President-Elect will also be signatories for the contingency fund.

2. Funds are transferred into this account to ensure the contingency fund meets required minimums.
3. Excess funds may be transferred into  the contingency fund pending the approval of the Executive Board.

3. Legacy Fund

1. Please see Section D on Legacy Fund operating procedures.
2. The Immediate Past President will be the primary signatory on the Legacy fund.
3. The President, President-Elect, and Treasurer will also be signatories of the Legacy Fund.

5. Budget Structure and Line Items

1. Sources of Income

1. Membership Dues

1. The Executive Board will evaluate the established membership rates annually.
2. Membership rates may be changed based on the recommendation of the Membership Coordinator and approval of the Executive Board.
3. Membership dues shall be solicited by the Membership Coordinator.
4. All dues will be appropriately deposited in the designated financial institution.
5. The membership year runs from January 1 – December 31.

2.  Corporate Compass Partner Fees

6. Corporate Compass Partner Fees will be established in accordance with the Association By-Laws and voted on annually by the Executive Board.
7. Corporate Partner Fees shall be solicited by the Corporate Relations Chair(s) or said designee.
8. The Corporate Relations Chair(s) shall forward all fees received directly to the Treasurer upon receipt.
9. The Corporate Compass Partner membership year runs concurrently with the NEACUHO Membership year January 1 – December 31.

2. Conference Revenue

1. A budget of projected Corporate sponsorships shall be included in conference and event budgets.

Net revenue collected by conferences shall be deposited into the NEACUHO operating fund.

2. Expenses

1. Operations

1. Expenses for operating the organization may include but are not limited to: Executive Board travel, new initiatives, Major Publications, committee refreshments, website management, membership services, insurance fees, auditor fees, elected officers’ functional expenses, site visits, recognition, and ACUHO-I conference-related functions. Any cost in direct relation to the functioning of NEACUHO will be considered an operations expense.

2. Sponsorships and Donations

1. Sponsorships or Donations to external organizations, for specified purposes, as requested by those organizations may be dispersed with the approval of the Executive Board.

3. Committees

1. Expenses incurred by committees for projects and activities other than committee- sponsored conferences.

4. Conferences

1. Expenses incurred by the administration of an approved NEACUHO conference/event. Expenses may include but are not limited to, speaker fees, supplies, printing and copying of conference materials, facility use fees, and catering costs.

5. Promotion & Recruitment

1. Expenses incurred for production of promotional items and recruitment tools by elected officers and committees.

3. Annual Budgeting Process

1. General Budgeting Timeline & Process

1. Budget preparation for a fiscal year shall take place between  October - December for the following fiscal year. The Executive Board - shall approve the operating budget prior to the start  of the fiscal year.
2. Each elected officer and appointed board member shall submit a proposed annual budget for the upcoming fiscal year to the Treasurer by the designated deadline.
3. The Finance Committee shall review all budget proposals and prepare a line-item budget to present to the Executive Board for approval.
4. Budget requests for new initiatives and projects may be submitted to the Executive Board at any time during a given fiscal year. The Executive Board may  recommend that  the Finance Committee review a new initiative or project prior to a board vote.
5. All budget requests shall be submitted via the NEACUHO Operational Budget Request Form or Conference Budget Request Form. 
6. Rates for a particular conference or the purchase of goods and services cannot be published or announced without approval from the Executive Board through either the formal budget process or by voting guidelines set forth by the executive board based on monetary decisions. 
7. Upon final approval, the Treasurer will oversee the administration of the budget. Funds from specific line items will be made available to specific functional groups or individuals based upon budget requests, Finance Committee recommendations and Executive Board approval.

6. Expenditure & Deposit Procedures

1. Request for Payment

1. The Executive Board must approve expenditures that are not outlined or specified in the annual operating budget and/ or approved conference budgets.

1. A minimum of two Elected Officers signatures on any check request or credit card usage form is required when funds are being spent outside of previously approved operating and/ or conference budgets.
2. The individual receiving the funds and/or payments cannot be a signatory on the approval.

2. The Executive Board member responsible for a specific budget line item must approve all expenses before a completed check request form or credit card usage form  is submitted to the Treasurer.
3. All check request and credit card usage forms must be accompanied by documentation specifically supporting or validating the expenditure. Appropriate documentation may include store/vendor receipts, contracts, service agreements, or invoices.

2. Expenditure Guidelines

1. Executive Board members should not commit to any expenditure(s) that deviate from or exceed any approved budgets without approval from their reporting officer, President, and Treasurer.
2. Reimbursements and payments will not be made without proper documentation or receipts detailing the expenditure(s).
3. NEACUHO Credit Card Usage or Check request forms must be completed for all reimbursements and payments. Credit card usage forms must be completed for all transactions made with a NEACUHO credit card.  Forms maybe obtained from the Treasurer or downloaded from the NEACUHO digital drive.
4. A designated individual as determined by the executive Board should be responsible for overseeing the expenditures on joint workshops, conferences or other events that may involve multiple committees or functional groups (such as a task force.) This includes submitting a single budget request.
5. Reimbursements for Executive Board or Committee travel, lodging & meals must follow the NEACUHO policy (Section VII).
6. Elected Officers may not authorize reimbursements to themselves. Two additional elected officers must co-sign the check request form.
7. NEACUHO welcomes and appreciates institutional support wherever possible in the form of absorption of travel, copying, printing, mailing or purchasing costs.
8. NEACUHO Credit Card Usage or Check Request forms must be used for all NEACUHO business transactions.  Forms may be obtained from the Treasurer or downloaded from the NEACUHO digital drive.

3. Deposits to Treasury

1. The Treasurer and  immediate past president-will make all deposits to the organization funds. - A copy of all checks will be retained; -. Individuals collecting checks on behalf of NEACUHO should forward checks to the Treasurer within 14 days of receipt. The Treasurer may make exceptions based on individual circumstances of each collection.
2. All checks should be made payable to “NEACUHO” c/o Current Treasurer or to the NEACUHO Digital Mailbox..
3. Payment by cash is discouraged and should never be transferred by mail. Transfer of cash should only be done in person.

7. Travel, Lodging & Meal Reimbursement Policy

1. Financial Expectations of Executive Board

1. Individuals accepting the elected or appointed positions on the NEACUHO Executive Board should understand that this is a professional development commitment and they will have additional requirements to arrive early and stay late at meetings, conferences, retreats, etc.
2. These expectations may incur additional costs for the elected or appointed executive board member.

B .Institutional Support

1. Individuals conducting official business for NEACUHO are asked to seek the support/assistance of their home institution with regard to conference/event expenses and travel related costs.  
2. If a home institution is not able to provide support/assistance with regard to these  costs -documentation must be provided by the home institution confirming that funding is not available.
3. When elected officers, committee chairs, appointed board members or committee members are called for an official meeting to conduct business of the organization,reimbursements will occur from the Treasury when authorized by the President of NEACUHO.

C. Housing and Reimbursement Policy

1. Executive Board Members

1. Housing will be provided for multiple day events such as executive board meetings prior to or followed by a conference.
2. If, for a one-day meeting travel exceeds 200 miles one-way, executive board members may request housing.  Exceptions may be made at the discretion of the President.
3. One night, double room lodging will be provided at the most prudent hotel/motel available.
4. If the activity, its location, and/or the time of the activity require extensive travel, additional night’s lodging at the double room rate may be provided if authorized by the President.
5. An executive board member may obtain a single room and will be responsible for any cost that exceeds the established double room rate coverage. Reimbursements are charged against the President’s Executive Board travel line.
6. Annual Conference housing will be provided up to the official start of the conference for required attendance at Executive Board meetings
7. Lodging Incidentals will not be covered by the organization.

2. Committee Meetings (for conduct of committee business)

1. Housing will be provided for multiple day events such as committee meetings prior to or followed by a conference.
2. If a situation arises where an overnight stay is essential, the costs of the stay should be included in the Committee’s budget request.  If, for a one-day meeting travel exceeds 200 miles one-way, committee members may request housing. Should a unique and/or unforeseen situation arise, the Committee Chair in consultation with their reporting officer shall approach the Executive Board with a request for approval.
3. If housing is approved, it should be provided at the most prudent hotel/motel available.
4. Committee Chairs directly responsible for organizational one-day drive-in conferences will be reimbursed for their housing costs for the night prior to the event. Housing costs should be included in the conference budget. Decisions regarding reimbursements will be made at the time the conference budget is approved.
5. If an official Executive Board meeting occurs on the day prior to a conference, then housing costs for the Engagement Chair will be covered under the Executive Board Housing Policy.

3. Travel & Mileage Reimbursement Policy 

1. Executive Board Members & Engagement Chairs

1. Mileage may be reimbursed for travel to executive board meetings and/or conferences that you directly chair.
2. Reimbursement will be assessed at 100 %of the IRS Business Mileage Rate per mile for a personal vehicle rounded up to the nearest whole cent, and not to exceed $200 per round trip.  
3. In order to be eligible for reimbursement from NEACUHO, a letter of support is needed from the --supervisor  stating reimbursement from -the home organization is not available.  
4. Reimbursement must be requested from the treasurer within 15 days of travel to - via check request.  
5. This policy is set to assist executive board members and engagement chairs where home institutions cannot financially support travel expenses..
6. It is expected that executive board members and engagement chairs are first seeking home institution reimbursement before submitting a mileage request, and are cutting costs whenever possible by carpooling.
7. Reimbursement for travel will not be refunded once the annually budgeted amount is exhausted.

2. Committee Members

1. Mileage may be reimbursed for travel to committee meetings and/or conferences that you directly assist with.  Reimbursement will be assessed at 100% of the IRS Business Mileage Rate per mile for a personal vehicle rounded up to the nearest whole cent, and not to exceed $200 per round trip.  
2. Reimbursement must be requested from the Treasurer within 15 days of travel via check request.  
3. This policy is set to assist committee members where home institutions cannot support their travel financially.
4. It is expected that committee members are first seeking home institution reimbursement before submitting a mileage request, and are cutting costs whenever possible by carpooling.
5.  Committee members may only be reimbursed mileage for one meeting and/or conference per year, per each committee/task force they serve on.

3. Travel by non-automobile

1. Travel to a committee meeting, executive board meeting, or assigned task by committee or executive board using means other than an automobile will be processed in the following way:

1. Mileage will be determined by determining the mileage from beginning point to final destination using the most direct automobile route.
2.  Mileage will be reimbursed using the same guidelines as mentioned in parts 1 and 2.
3. In the event that the alternative transportation fee is less than the mileage reimbursement, the lesser cost will be reimbursed.
4. The President can authorize approval of travel reimbursement up to $200.00 from their travel budget for events or meetings that are outside of expected board obligations.

5. Meal Reimbursement Policy

1. Executive Board Members

1. Meals during meeting times will be provided at a reasonable cost per person.
2. Annual Conference meals will be provided prior to the official start of the conference and after the close of the conference for the duration of the formal business of the Association.

2. Engagement Chairs & Committee Members

1. Working meals will be provided at all-day committee meetings at a reasonable cost per person. An “all day” meeting constitutes a minimum of five hours of on-site committee work. This must be represented in the original budget request.

8. Conference and Offerings Financial Guidelines

1. Budget Requests

1. The Engagement Chair of the committee sponsoring a conference, is responsible for the overall budget management of the conference.
2. Budget requests are first sent to the Treasurer -t to be reviewed by the Finance Committee prior to being sent to the Executive Board. Budgets should be sent to the Finance committee at least 6 weeks prior to the event.
3. All existing conferences must have budgets approved by the Executive Board prior to opening registration for the event.
4. The Executive Board shall review and approve budget requests for any conference or offering.

1. All budget requests must include all rates for attendance and participation.

5. All conference expenses should be covered by conference revenue. Therefore, proposed conference budgets should reflect a “break even” or “revenue” status, unless otherwise directed by the Executive Board.
6. The Executive Board may set an expected revenue outcome for certain conferences, as conferences are a main source of revenue.
7. All sections of the conference budget worksheet must be completed before and after each conference.

2. Conference and Offering Registration

1. Conference fees categories may include member, non-member, corporate compass  partner fee (?), corporate sponsorship, NEACUHO sponsorship, or other. In addition, the Annual Conference may include new-professional, seasoned-professional, past president, day, and a la carte event rates.
2. The NEACUHO Federal Identification Number, 46-0592504, must be clearly presented on all registration materials.
3. Checks should always be made payable to “NEACUHO.” Check payable address should be listed as the designated PO Box for NEACUHO.
4. Check “mail to” address must be clearly marked on the registration materials.
5. The designated conference registration coordinator should confirm registration received, payment received and/or balances due to the registering individual or institutional contact person using the standard confirmation letter or e-mail.
6. It is the responsibility of the conference or event chair(s) to reconcile all bills with the Treasurer - within 30 business days of final bill(s) receipt.  

3. Conference or Offering Registration Fee Collection

1. One designated person from the sponsoring committee should coordinate registration and conference fee collection.
2. For accurate record keeping, the registration coordinator is expected to use a standard registration process as determined by the Executive Board.
3. The registration coordinator should obtain an up to date membership list from the membership coordinator to determine member fee eligibility.
4. Conference delegates are expected to pay at the time of registration or on-site at conference check-in, if so permitted.  Outstanding fees should be collected within 30 days of the conference.
5. If on-site registration is permitted at a conference, it should be stated in the registration materials that payment is expected on-site at the time of registration in the form of a check or credit card.
6. For institutions or individuals requiring invoices, conference committees are expected to use the standard NEACUHO invoice/receipt form.
7. After 30 days, all records of outstanding payments should be forwarded to the Treasurer for final collection.
8. Institutions with 30 days past due invoices will not be permitted to register for any ensuing conference or event until outstanding invoices have been paid in full.

4. Conference and Offerings Refund Policies

1. NEACUHO conference and offerings refund policy must be clearly stated on registration materials.
2. Substitutions (e.g. replacement of attendee with another) will be accepted based on the same rate of eligibility.
3. Cancellations of registration made earlier than announced deadline for extenuating circumstances (i.e. family emergencies, urgent campus situation).
4. Requests for refunds must be made in writing to the Treasurer.
5. Refunds made after the conference has occurred will be approved at the discretion of the Treasurer and President, and/or, President-Elect, and/or Immediate Past President, if the president is not available. Primary consideration must be given to the circumstances of the refund and if the association has already paid for contracted services.

5. Conference and Offering Expenses

1. All conference and offering expenses must be approved by the -chairperson  

1. Emergency expenditures may be approved by the Chair and the President. However, it must be reported to the board at the next meeting.

2. Request for payments or reimbursements for conferences and offerings shall be paid following the stated expenditure procedures.
3. Keynote honorarium payments may be made via check request and with a completed check request and/or invoice.
4. If the honorarium exceeds $600.00 for an individual, the engagement chair(s) must receive the appropriate tax documentation.
5. If a business is providing service to the association, the business must provide the appropriate tax documentation.
6. Waivers, honorariums, lodging, travel & meals should be reflected in the conference or offerings budget. Additionally, usage fees, conference supplies and raffle items/ giveaways should also be reflected in the budget.

1. Registration waivers must be reflected in the conference or offerings budgets. If waivers are being provided for another conference or offering, it must be reflected in that budget.  
2. Presenters are expected to register for the conference at which they are presenting, unless otherwise approved by the board.

7. After a conference, finalized budgets should be sent to the Treasurer and within 30 business days from final billing.  It needs to be presented to the board at the following board meeting.

9. NEACUHO Legacy Fund (Dr. Timothy Touchette Legacy Fund)

1. As part of NEACUHO’s 60th anniversary (2014) celebration, the NEACUHO Legacy Fund has been established. Based on a foundation of support and inspiration from NEACUHO’s Past Presidents, the NEACUHO Legacy fund combined the Past President’s Fund, with our scholarship efforts, and rolled that all into the NEACUHO Legacy Fund. The Legacy Fund shall be managed by the Past President or other qualified designee as deemed appropriate by the President. The fund was named in honor of Dr. Timothy Touchette.
2. Levels of contribution must be presented by the Past President and approved by the board.

1. The cost of the in-kind-gift  must be taken from the total donation received. This should be taken into consideration when setting Legacy Fund levels.
2. The following levels exist within the Legacy Fund:

1.  Platinum Level Donation: highest donation level
2. Gold Level Donation: second highest donation level
3. Silver Level Donation: Third highest donation level
4. Bronze Level Donation: fourth highest donation level
5. Lasting Legacy Donation: this is an individual donation that exceeds the platinum level.

3. The receipt must indicate that in-kind gifts may or may not have been received.

3. How to request Legacy Funds:

1. NEACUHO Legacy Fund Awards will be given out throughout the year based on an application process. Each event that NEACUHO has will qualify for the Legacy Award. Any person who works at a NEACUHO member institution is eligible to apply for a Legacy Fund Award. Each completed application will be reviewed by a panel of NEACUHO Past Presidents, the current President-Elect and President, the Officer of Diversity, Equity, and Inclusion, (belonging)  and the Membership Coordinator.  The  Past Presidents, the current President-Elect and President,  and the Diversity, Equity, and Inclusion and Belonging Officer shall serve as reviewers of Legacy Scholarship applications and have full voting rights on applications.  The Membership Coordinator shall serve as an ad-hoc review panel member to provide verification that applicants are eligible for funds in relation to the membership requirements. Nominees will be notified when a decision is made, and if awarded a scholarship the information will be shared with the registration chair of the corresponding event. Each event application has a space for Legacy Fund requests.

4. Legacy Fund location:

1. The Legacy Fund is primarily kept within the Bank of America suite of accounts, as its own account.

E. Donations to the Dr. Tim Touchette NEACUHO Legacy Scholarship can be completed in the following ways:

1. Online: These can be done here: Dr. Tim Touchette NEACUHO Legacy Scholarship Online Donation.

1. We are currently documenting transactions here: Legacy 2025-2026.
2. This process automatically sends a receipt to the donor.
3. At least 30 days after the conclusion of the collection period (or event), the Immediate Past President will be responsible for closing out the Legacy Donations of this collection period (or event) with the Treasurer and reporting amount raised, expenses, and net revenue to the Legacy Scholarship.

2. Cash: All cash donations are to be provided to the Immediate President to be deposited using the process below

1. We are currently documenting transactions here: Legacy 2025-2026. This document keeps track of how much cash is donated to Legacy at the end of the collection period (or event).
2. The Immediate Past President is responsible for sending a receipt to the donor no more than 24 hours after the conclusion of the collection period (or event).
3. The Immediate Past President is responsible for depositing the cash received into the Legacy Bank of America account.
4. The Immediate Past President would then be responsible for saving a scanned copy of the deposit slip for the collection period (or event) to memorialize the deposit in the Legacy Funds Shared Drive Folder (access to this drive will be given to the President, President-Elect, Immediate Past President, Treasurer, and Business Manager email accounts).
5. At least 30 days after the conclusion of the collection period (or event), the Immediate Past President will be responsible for closing out the Legacy Donations of this collection period (or event) with the Treasurer and reporting amount raised, expenses, and net revenue to the Legacy Scholarship.

3. Venmo (if applicable): Venmo can be used by the Immediate Past President to accept donations.

1. The Immediate Past President would be responsible for utilizing their personal Venmo account or the Venmo account of the President-elect or President.
2. Venmo is not required and would only be used if the Immediate Past President feels comfortable with this option.
3. We are currently documenting transactions here: Legacy 2025-2026. This document keeps track of how much cash is sent in Venmo and donated to Legacy at the end of the collection period (or event).
4. The Immediate Past President is responsible for sending a receipt to the donor no more than 24 hours after the conclusion of the collection period (or event).
5. The Immediate Past President is responsible for depositing cash or a check for the amount sent to them via Venmo into the Legacy Bank of America account no more than 48 business hours after the conclusion of the collection period (or event).
6. The Immediate Past President would then be responsible for saving a scanned copy of the deposit slip and their Venmo statement with transactions for the collection period (or event) to memorialize the deposit in the Legacy Funds Shared Drive Folder (access to this drive will be given to the President, President-Elect, Immediate Past President, Treasurer, and Business Manager email accounts). They should black out all transactions that are not relevant and be willing to show the unblocked out version to the President and President-elect if requested.
7. At least 30 days after the conclusion of the collection period (or event), the Immediate Past President will be responsible for closing out the Legacy Donations of this collection period (or event) with the Treasurer and reporting amount raised, expenses, and net revenue to the Legacy Scholarship.

4. Charge with Reader: NEACUHO may consider purchasing a Card Reader with Charging Dock from Affinipay that would allow those interested in paying with a card to do so promptly. The same fees and process would apply as if we were using the Online option above, except people would tap their cards rather than inputting it online.

1. If purchased, the Card Reader with Charging Dock would travel with the Immediate Past President.
2. We would continue to document transactions here: Legacy 2025-2026.
3. The Immediate Past President is responsible for sending a receipt to the donor no more than 24 hours after the conclusion of the collection period (or event).
4. At least 30 days after the conclusion of the collection period (or event), the Immediate Past President will be responsible for closing out the Legacy Donations of this collection period (or event) with the Treasurer and reporting amount raised, expenses, and net revenue to the Legacy Scholarship.

10. Miscellaneous

1. Insurance Coverage

1. NEACUHO shall maintain general liability insurance.
2. NEACUHO shall maintain Directors & Officers insurance.
3. NEACUHO shall purchase event insurance when an institution or location hosting a NEACUHO event or activity requires it.
4. The President-Elect shall inform NEACUHO’s insurance company when the slate of events is approved for the year and update anytime there is a change in venue or dates.

The Finance Committee is an independent group that is appointed by the Treasurer and approved by the NEACUHO executive board. Members may serve the board consecutively. Their purpose is to do the following:

• Independently review all proposed operating budgets for NEACUHO and submit a list of recommendations and questions to the Treasurer 7 business days before presentation to the executive board.
• Review and propose recommendations and questions to the Treasurer on all annual budget requests.
• Coordinate an annual review of NEACUHO funds and make recommendations to the Treasurer on strategic financial decisions.

Membership on the Finance Committee is open to all parties; however, they must have the following qualifications:

• Be employed at a member institution OR previously served as a President of NEACUHO.
• Have extensive experience and knowledge of NEACUHO.
• Have experience in the budget and fiscal management of funds.

The committee is chaired by the Business Manager who does not have voting privileges and is comprised of 5 voting members as outlined below:

• 2 non-executive BoardMembers-
• - Treasurer
• The Immediate Past President
• 1 District Coordinator-

Any exceptions or changes to these financial guidelines must

be approved by the Executive Board