Mesa Union School District Governance Calendar 2022-2023
Other than legally required dates, each governance team should develop its own calendar. Timing of tasks and scheduling of special events depends on the culture and priorities of each district. What is important is that governance team members ensure they are fulfilling their governance responsibilities in a logical sequence (e.g., setting annual goals before setting budget priorities.) Bold items are legal timelines.
Area of Focus | July | August | September | October | November | December | January | February | March | April | May | June |
Finance | LCAP and district budget to VCOE | Staff closes books; defines actual;, determines ending balance Report to the board (LCFF funding estimate) CDE approves or disapproves school district budget Report on class-size reduction (K-3; active enrollment count) August-Approval of Unaudited Actuals August-Adoption of Gann Limit Resolution November-Adoption of 5-year Accounting of Development Fee Resolution Learning Continuity & Attendance Plan (Sept) Consolidated Application(Con App) | LCAP revisions 1st Interim Report Staff projects next year’s revenue and expenditures | Governor proposes state budget Report P-3 ADA Annual Audit | Con App | 2nd Interim Report | Student Body Revolving Account | Draft/Revise LCAP The Governor's May budget revise; Report to the board End of Year Finance Resolutions | LCAP update/ approval Adopt the budget Legislative budget adoption Deadline 6/15 CARS report Prop 30 Protection Funds | |||
Staff conducts staffing level study | ||||||||||||
Schedule budget study sessions as necessary | ||||||||||||
Facilities | Be familiar with the district’s facilities plan-- approve actions as necessary-- monitor, review, and revise facilities plan as necessary | |||||||||||
Policy | Board policy update | Board policy update | Board policy update | Board policy update | Board policy update | |||||||
Judicial Review | Maintain confidentiality on issues that may come before the board-- hold hearing and decide appeals as necessary Review of existing and potential litigation involving the district. | |||||||||||
Human Resources | Welcome staff back to school Summer layoff deadline August 15 | Finalize Superintendent Goals and Success Indicators | Superintendent’s Mid-Year Progress Report on Goals | Review Hiring and Evaluation Policies | Notification of Release/ Reassignment to staff by March 15 Approval of Classified holiday calendar | Staff recognition Superintendent Evaluation | ||||||
Declaration of Fully Qualified Teachers Annual State of Need for 30-day substitutes Final Layoff Deadline May 15 | ||||||||||||
Collective Bargaining | Provide ongoing climate of support and recognition for staff and superintendent | |||||||||||
Review district bargaining process as defined by board policy-- establish parameters for negotiations-- receive reports on negotiations-- approve negotiated contracts | ||||||||||||
Community Relations | LCAP posted on website LCP | Post welcome back and other key messages on webpage | Back to School Nights LCP | Mesa Moments Recognition | Develop and disseminate key messages about important district topics and issues including progress on LCAP Approval of School Accountability Report Card (SARC) | Mesa Moments Recognition Administer LCAP Survey Acceptance of DELAC minutes | Administer Climate Survey | Mesa Moments Recognition Develop and disseminate key messages about important district topics and issues including progress on LCAP | Acceptance of DELAC Minutes | |||
Advocacy | Advocate for students year-round | |||||||||||
Area of Focus | July | August | September | October | November | December | January | February | March | April | May | June |
Effective Governance | Orientation for board candidates | Governance training Orientation for board candidates | Board reorganization Approve board governance calendar Certification of signatures CSBA Conference | Board Workshop/ Governance Workshop | Governance Calendar (Presented) Board- Superintendent Agreements (Presented) Nomination of CSBA Delegate Assembly | Governance Calendar (Approved) Board- Superintendent Agreements (Approved) | Certification of signatures | Board Priorities for Following School Year Governance Calendar 2023-2024 (Presented) | ||||
Setting Direction for the District | LCAP to VCOE | Communicate mission/vision/ objectives | Discuss priorities and preliminary goals for following year | Superintendent Mid-year Progress Report on goals to the board | Report progress on district goals to the community | Align the Framework for the Future and Learner Profile to annual LCAP as part of the LCAP process | Draft LCAP | Approve LCAP | ||||
Report progress on goals to the community | ||||||||||||
Student Learning and Achievement | Align District/ mission and student learning and achievement goals | Opening of school report Approval of Quarterly Report on Williams Uniform Complaints School Safety Plan | Public Hearing/ Adoption of Sufficient Text Resolution Report State assessment results Local Indicator Report | Professional Development Plan Approval of Quarterly Report on Williams Uniform Complaints | Report State assessment results | Approval of Quarterly Report on Williams Uniform Complaints | Mid Year LCAP Report CA School Dashboard- Local Indicator Report Approval of school Academic Calendar | Approval of school Academic Calendar | Approval of Quarterly Report on Williams Uniform Complaints | Approval of Bell Schedule | ||
Schedule study session to review recommendations from the superintendent regarding district response to test results | English Language Proficiency Assessments for California (ELPAC) results | |||||||||||
Schedule presentation and progress reports on curriculum implementation | ||||||||||||
Schedule progress reports on professional development implementation | ||||||||||||