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November 18, 2019 Regular Meeting Minutes
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November 18, 2019

Zeeland West High School Cafeteria

3390 100th Avenue

PRESENT:           Board of Education: Linda Bush, Rick Dernberger, Tom DenHerder, April DeWitt, Ron Scott, Mark Snyder

                            Administrators: Cal De Kuiper, Lynn VanKampen, Jon Voss

ABSENT:             Board of Education: Todd Brennan

GUESTS:             Todd Kamstra, Christy Buck-BeNice


I.               CALL TO ORDER: 6:00PM                                        Rick Dernberger

A.   PLEDGE OF ALLEGIANCE:                                Cal De Kuiper

B.   Moment of Silence:   Keaton Kroll                        Rick Dernberger


        The Board honored Christy Buck, Executive Director of the Mental Health                 Foundation of West Michigan.  Christy also thanked Todd Kamstra for his                 commitment to the BeNice program since its implementation.

D.   ACKNOWLEDGEMENT OF VISITORS:                                           



III.         Agenda Modifications        



A.          Minutes of the October 14, 2019 regular board meeting and October 9 and October 11, 2019 special board meetings were approved.


B.   Approval of bills paid as of October 2019.  Checks #129892-1300339

ACCOUNTS PAYABLE:                      $1,195,398.22

PAYROLL:                                             $4,381,871.97

TOTAL                                                   $5,577,270.19

Tom DenHerder moved and Ron Scott supported the motion to accept the Consent Agenda as presented.


VOTE: All Yes


V.             DISCUSSION

A.   2018-19 Audit – Lynn VanKampen, Cal DeKuiper

Keikover, Scholma and Shumaker

  1. Financial Statement
  2. Single Audit

ZPS received a clean opinion with no material weaknesses or significant deficiencies, meaning all is according to the highest professional standards.  There are no internal control recommendations - auditors note that Lynn VanKampen and her team are always in communication with Auditors year round looking for the very best practices so this was not unexpected.  With the better than balanced budget for 2016-17, 2017-18, 2018-19, forecasting a balanced budget for 2019-20, and  combined with increasing enrollment, the district is on a four-year positive balance run.   

B.  Growth Data / Building Capacity Chart           Lynn VanKampen, Jon Voss

This capacity chart shows our overcrowding timelines and  is important as we design the future.  Jon Voss is the architect of using Lynn’s numbers to match appropriate class sizes, staffing, and building usage. 

C.   Survey Results                                             Cal DeKuiper

The district hired EPIC-MRA (of Lansing, MI) to conduct a ZPS community survey to provide parameters, expectations, and guidance as we plan ahead.   Cal De Kuiper shared key results, especially as they apply to growth, construction, programming, and planning the future of ZPS.

D.  Recommendation for Work Session                Cal DeKuiper

A Board of Education Work Session has been scheduled for December 9 in the Creekside Quack Shack from 5-7PM.  The purpose will be for the administrative team to make a recommendation to the Board of Education, using data and survey results, for the next round of construction needed to be a best fit of current and future district design.          

VI.           ACTION:

A.             APPROVAL OF THE 2018-19 AUDIT

Ron Scott moved and Mark Snyder supported the motion to accept the audit of the 2018-19 school year as prepared by Kiekover, Scholma, and Shumaker, PC.


ROLL CALL:            YEA: Bush, Dernberger, DenHerder, DeWitt, Scott, Snyder




The regular board meeting adjourned at 6:55 P.M.