Ratified by Governors:
The Governing Body is responsible for establishing and maintaining this policy and for ensuring that it is followed. The Principal is responsible for implementing the decisions of the Governing Body and for complying with this policy. The policy applies to the Principal and to all staff employed by the Academy. The Business Manager is responsible for monitoring and reporting the financial implications of this policy.
Route 39 Academy
Charging and Remissions Policy
Education partly during the Academy day
Minibus and School Transport
The purpose of the policy is to ensure that there is clarity over those items which the Academy will provide free of charge and for those items where there may be a charge.
The Academy day is defined as: 8.30 am– 5.00 pm. The lunch break does not form part of the Academy day.
The Principal will ensure that staff are familiar with and correctly apply the policy. The Principal will provide a list of activities provided each year by the Summer Term half term break. The list will include all activities from the previous year. For each activity the following information is to be provided:
During the day activities that are a core part of the curriculum will be provided free of charge. This includes associated materials, equipment and transport to take students between the Academy and the activity.
However we will request a parental contribution for activities arranged to enrich our provision, where without parental contribution we would be unable to run the activity. The level of parental contribution will be determined in the summer term for the following year at a Full Governing Body meeting.
Additional charges will be made for peripatetic music tuition for an individual student or groups of up to four students, unless this teaching is an essential part of either the Academy Curriculum or a public examination syllabus being followed by the student(s).
There will be no charge for any activity that is an essential part of the syllabus for an approved examination unless:
No student will be prevented from participating because his/her parents/guardians cannot or will not make a contribution. If insufficient funds are available it may be necessary to curtail or cancel activities.
From time to time we may invite a non-Academy based organisation to arrange an activity during the Academy day. Such organisations may wish to charge parents/guardians.
If a non-residential activity happens partly inside the Academy day and partly outside it, there will be no charge if most of the time to be spent on the activity falls within the Academy day. Conversely, if the bigger proportion of time spent falls outside the normal Academy day, charges will be made. When such activities are arranged parents/guardians may seek information regarding the calculation of charges.
Charges will be made for board and lodging. For students whose parents/guardians are in receipt of eligible benefits the Academy may support the costs.
Other charges may be made to cover costs. In such cases parents/guardians will be informed how the charges were calculated if they enquire.
Travel in the College mini-bus is free when used to transport students to and from core curriculum activities.
A charge will be made for students using the Academy minibus as their means to get to the Academy. This service is provided when public transport is unavailable and the provision of the service is dictated by demand. There is a limit to the number of places on this service and it is not provided as a core entitlement for students. The charge for this service is subsidised and will be agreed, by the governing body, during the spring term prior to the relevant academic year. The cost will be equivalent to the cost of the County tendered transport routes.
When charges are made for any activity, whether during or outside the Academy day, these charges will be based on the actual costs incurred, divided by the total number of students participating. There will be no levy on those who can pay to support those who can't, or won’t. Support for cases of hardship will come through voluntary contributions and fundraising.
Any payment levied on students and their parents/guardians can be used only for the purpose of the student’s own trip and activity and essential staff costs ie travel, accommodation and basic subsistence.
The principles of best value will be applied when planning activities that incur costs to the Academy and/or charges to parents/guardians.
In cases of hardship the Academy will consider in their absolute discretion the remission of fees (either in full or in part) for those students who they consider will significantly benefit from such tuition.
It is the responsibility of parents’/carers’ to provide insurance for damage, theft, loss of and liability for any equipment taken home. Refer to the Trips and Chromebook Policies for additional information.
The full cost of repair or replacement, or a contribution towards any acts of vandalism will be made.